The ending project or phase is:
- The process of ending all activities of a project, phase, or contract.
- The main function of this process is to archive project or stage information, complete planned work, and release organizational team resources to start new work.
The necessary activities required for the administrative closing of the project or phase include:
1. Actions and activities necessary to meet the completion or exit standards of the stage or project
- Ensure that all documents and deliverables are up to date and all issues have been resolved
- Confirm that the deliverables have been delivered to the customer and have been formally accepted by the customer
- Ensure that all costs have been recorded in the project cost account
- Close project account
- Redistribute personnel
- Handling excess project materials
- Reallocate project facilities, equipment and other resources
- Prepare detailed final project report according to organizational policy
2. Activities necessary to close the project contract agreement or project phase contract agreement
- Confirm that the seller’s work has passed the formal acceptance
- Final settlement of outstanding compensation
- Update the record to reflect the final result
- Archive relevant information for future use
3. Activities necessary to complete the following tasks
- Collect project or phase records
- Audit project success or failure
- Management knowledge sharing and transfer
- Sum up experience and lessons
- Archive project information for future use by the organization
4. The actions and activities that must be carried out for the next stage, or the transfer of the project's products, services or results to the production and/or operation department
5. Collect suggestions on improving or updating organizational policies and procedures, and send them to the corresponding organizational department
6. Measure the satisfaction of related parties
Organizational process asset updates include but are not limited to:
- project files
- Operational and supporting documents
- Project or phase closing documents
- Lessons Learned Knowledge Base
