what is project management
A project is a collection of related activities, usually involving a group of people working together for a common purpose or goal over a period of time. For example, designing a new car is one project. A group of people collaborate to design, build, test and improve the car. Once the new car goes into production, the design team's project ends. The production, marketing, sales and service of automobiles will be passed on to existing divisions or business units of the company.
Advantages of project management
Your company can greatly benefit from effective project management. Here are just a few examples:
- Make sure your work is done on time and within budget. Following these conditions can increase the predictability of your organization's work.
- Minimize your costs. Good project managers can continually reduce costs by finding ways to achieve project goals within a reasonable schedule.
- Use your resources efficiently. Proper project management can optimize the use of funds and save employees' working time.
- Increase your business value. Projects are one of the key means by which an organization achieves its strategic goals.
Project management process
The general process for managing a project consists of four phases:
- Project definition and organization. You should identify the business needs and objectives of the project; identify competing requirements and focus on scope creep; define roles and responsibilities; establish a project charter; and develop high-level estimates of time and cost .
- Project planning: Assemble your team and assign tasks; develop a budget; schedule a schedule; and develop a communication plan .
- Project execution: Initiate projects with your team; monitor project progress based on cost, time, and quality; and manage risk .
- Project Closing: Work with your project team to assess team performance; file project-related documents; summarize lessons learned; and celebrate project completion .
Identify business needs and project goals
- What are the known needs or purposes of our current work?
- What causes employees to see it as an urgent problem?
- Who are the stakeholders for the program or outcome?
- How do the goals of the various stakeholders differ from project to project?
- What criteria are people using to judge the success of this project?
Defining goals should meet SMART criteria. In other words, the goal must have:
- Specific _
- M easurable
- A action-oriented
- R alistic
- Time-limited (time-limited )