Gathering requirements is the process of identifying, documenting, and managing stakeholder needs and wants to achieve project objectives. The main purpose of this process is to provide the basis for defining and managing the scope of the project, including the product scope.
Involving stakeholders actively in needs discovery and decomposition (into requirements) and careful identification, documentation, and management of requirements for products, services, or outcomes directly contributes to project success. A requirement is a condition or capability that a project must meet, or that a product, service, or outcome must possess, according to a specific agreement or other mandatory specification. Requirements include the quantified and documented needs and expectations of sponsors, customers, and other stakeholders. These requirements should be identified, analyzed and documented in sufficient detail to be included in the scope baseline and measured after project execution begins. Requirements will be the basis of the Work Breakdown Structure (WBS). Requirements are also the basis for cost, schedule and quality planning, and sometimes procurement efforts. Gathering requirements begins with analyzing the information in the project charter, stakeholder register, and stakeholder management plan.
The Gather Requirements process belongs to the Project Scope Management, Planning Process group.
Inputs (Scope Management Plan, Requirements Management Plan, Stakeholder Management Plan, Project Charter, Stakeholder Register).
Tools and techniques (interviews, focus groups, guided workshops, group innovation techniques, group decision-making techniques, questionnaires, observations, prototyping, benchmarking, system interaction diagrams, document analysis).
Output (requirements document, requirements traceability matrix).
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