As an excellent worker, if the repetitive, tedious and inefficient work in the office can be automated , it will save a lot of daily work. Xu Yaning is such an excellent worker who is good at using various automation tools to improve work efficiency. In last week's live broadcast, he shared the best practice of how to use automation tools to realize office automation . If you missed last week’s live broadcast, don’t miss today’s highlight recap~
How did he automate his office?
In daily work, Xu Yaning uses various tools such as corporate WeChat, approval, Excel, etc., in order to improve work efficiency, but in actual work collaboration, he will also encounter many problems and challenges:
- Data synchronization is prone to errors and omissions: manual copy and paste synchronization of data on multiple platforms is prone to errors and omissions.
- Data synchronization is not timely and data is chaotic: manual copying and sticking will cause delays and lags, and it is often uncertain what the latest version is for subsequent financial management.
- The process is cumbersome, and the order distribution is not timely: due to various approvals and business processes, the approval process data is not synchronized, resulting in some orders not being dispatched in time.
When encountering these situations, Xu Yaning also thought about many solutions, such as editing the code to solve it by himself, but there are also situations where the threshold for use is relatively high. Later, Xu Yaning came into contact with two zero-code tools, Tencent Qinglian and Qingliu, and connected the tools used in series to realize office automation at low cost.
His automated office scene
Some tedious and repetitive work at work will not only waste our precious time and energy, but also make the work feel boring. Xu Yaning also introduced these automation scenarios from the shallower to the deeper based on his own work experience.
01 Automatically submit DingTalk for approval and send a notification
In an enterprise, if employees need to submit approval to apply for delivery of goods by car, these problems are often encountered in this process:
- The applicant does not know whether the vehicle is in serviceable condition.
- The approver also does not know the situation of the remaining vehicles in the application period.
- After submitting the application, the task of dispatching the vehicle needs a manual phone call/sms to notify the driver that there is a task of dispatching the vehicle.
Through the connection of Qingliu and DingTalk through Tencent Qinglian, it can provide approval options according to time and vehicle status, and automatically notify the driver of the task of dispatching the vehicle, making it more convenient to control the overall vehicle and project information.
02 Automatically remind daily/weekly reports according to the submission status
In team management, "delivering weekly reports" is a scene that many people will encounter. Weekly reports can not only help leaders understand your work content and work progress in a timely manner, but also help the team discover and solve problems in a timely manner, sum up work experience and improve work efficiency. However, the small matter of "delivering the weekly report" will also encounter these pain points:
- The historical content of the weekly work report may not be archived, and it is impossible to understand the overall work cycle.
- The content of the weekly reports of different members needs to be manually summarized, which is cumbersome and complicated.
- If some colleagues forget to submit, they need to be reminded manually.
Through Tencent Qinglian, not only can it automatically remind employees who have not filled in according to the submission status, but it can also automatically summarize and count the content of each employee's weekly report, and generate a BI board. The work status of the team employees is clear and measurable.
The meaning of office automation
As for office automation, Xu Yaning said frankly that it not only improves work efficiency, but also improves management accuracy and reliability, and reduces error rates. This is also the concept that Tencent Light Union has always implemented: reduce repetitive and tedious work, and reduce error rates caused by human factors. , Let everyone spend time on improving themselves or on more important things.
We will continue to share the best practices of Tencent LightLink users in the near future. If you are willing to share your LightLink stories, or are interested in the above solutions or have similar problems, please contact us.