Recently I read an article by Teacher Hua "How to hold an efficient work meeting? " , organize the main points of the notes as follows, and at the same time make a brief explanation and supplement based on personal experience, welcome everyone to discuss.
table of Contents
01 The meeting must solve the problem
02 The meeting is chaired by the project leader
04 The core of the meeting is to discuss the action plan
05 Meeting to draw conclusions
01The meeting must solve the problem
Suggest:
1. The meeting is not used to discuss problems, the meeting must be used to solve problems.
2. The meeting must have a very clear theme, and all materials surrounding this theme must be prepared in advance.
3. The working method of the meeting determines two things for the company, one is efficiency and the other is quality.
[Personal interpretation]
The purpose of the meeting must be clear. Do not hold meetings that can be held or not. Meetings are costly, and meetings that have to solve problems can only be held. Participants must be clear about why they participated in this meeting, what are the topics of the meeting, and what role their participation needs to play. However, some temporary meetings are often held by people, which are often a waste of time and inefficient. The preparation for the meeting often determines the efficiency and effectiveness of the meeting, and we must find a way to prepare well before the meeting.
02The meeting is chaired by the project leader
Recommendation: a In general , head of the host to do to solve the problem , because only he will try everything to make the outcome of this meeting. If it is not the person responsible for this issue, he will preside over the meeting according to the process, but he will never care about the outcome of the meeting.
[Personal interpretation]
In reality, many meetings are not chaired by the person in charge of solving the problem, resulting in the results of the meeting are often mere formalities, and the action items after the meeting are not regularly updated and tracked. The person in charge of solving the problem is more targeted, focusing on the problem, preventing the divergence of thinking, and reducing the efficiency of the meeting.
03 clear 4 times
- Start and end time.
- Time to speak.
- The time when the participants decided to reach a consensus.
- The time the action plan was confirmed.
Suggest:
1. The action plan must also be determined, that is, what you do not do, you must determine what you do.
2. An effective meeting is recommended not to exceed 30 minutes, and the longest is 40 minutes.
Why is it so short? Two reasons
- The first reason is that the people who come to the meeting are basically in important positions. The longer they open, the higher the cost of the company.
- The second reason is that the problem-solving meeting has nothing to do with the length of time, but has to do with the preliminary preparations. The better the preparation, the more efficient the meeting, so the daily meeting must be short.
[Personal interpretation]
Time has a cost, and controlling time is controlling cost. The preparation of the meeting determines an important factor for the efficiency of the meeting. The meeting organizer must prepare the relevant participants in advance before the meeting, and at the same time clarify the meeting rules and emphasize the interests of the participants, so as to increase the enthusiasm and attitude of the participants Attention.
04The core of the meeting is to discuss the action plan
Suggestion: The core of the meeting is mainly to discuss the plan of action, not to discuss opinions or issues.
[Personal interpretation]
After clarifying the problem, it is the to-do item of the specific action, which is implemented to the person in charge, the estimated completion time, and the person who checks and accepts (inspector). The person in charge is finalized on the spot, which means on-site commitment and has the effect of formal orders.
05 Meeting to draw conclusions
Suggestion: If you discuss without making a decision, you often fail to proceed with the meeting, often digress, argue and stick to your own opinions, I am afraid that you will not be able to make effective decisions.
[Personal interpretation]
The conclusion is closely related to the action items in the meeting minutes. The absence of action items means that after the meeting, relevant people are not required to advance to solve the problems mentioned in the meeting. Therefore, the deliverables, time, person in charge, and inspector need to be specified in the action item. Minutes of the meeting are made public, and follow-ups in the action items are reminded regularly.
The conclusion is clear, and everyone reached a consensus to prevent each other after the meeting.