Expense management reimbursement of business: see documents from the business field
Expense management to help companies achieve reimbursement of employees based on the Internet to help companies handle all the daily reimbursement business. Provide support for expense management and accounting applications to achieve cost control before the application for reimbursement, cost-sharing and reimbursement process and subsequent adjustment of deferred expenses and provide more query statistics report.
Cost management support employee self reimbursement and authorized agent reimbursement, provide the cost control budget, provide loan balances, loans and cost details, cost summary inquiry analysis reports, thereby strengthening reimbursement management, improve capital efficiency of payments, reduce operational and management cost. By providing shared services model across units of the borrower, cross-unit reimbursement, the Group can meet enterprise-level group on financial management and control, effective use of capital needs.
- Help employees Internet-based reimbursement, simplify the cumbersome procedures manual way of reimbursement
- Standardized reimbursement process, improve the transparency of reimbursement of expenses
- Voucher is automatically generated, reducing the workload of the financial
- Real-time online banking payment, reduce the amount of cash and cashier staff workload
- Reimbursement solve the queuing situation
- Reimbursement can real-time query reimbursements and history
- Help Group, senior management understand the costs of expenditure, control the size of the fees
- By applying the cost and budget control, improve the reimbursement process management, the Group's financial ex ante control
- Prepaid expenses and support cross-organizational sharing, strengthen financial management.
- Support function shared services platforms, expense management workflow documents to support the shared services center to manage the cost of the audit documents.
Business Expense Management module is very simple, nothing more than "application form, expense report, a single loan, repayment orders, pre-bill of lading", depending on the use of different business use documents and cooperation. The main business document lines are:
1, Requisition
2, expense account
3, a single loan
4, the single payment
5, the cost of the pre-recorded
6, Requisition - Single claims
7, loans mono - single payment
8, the cost of the pre-recorded - claims single
9, Requisition - single borrower - expense account
10, the cost of pre-bill of lading - expense account - a single loan
The following documents from the field to see the actual business scenarios designed
a cross-organizational business reimbursement
of financial organizations, units of reimbursement, reimbursement person unit, the unit's expense, a unit of payment: several units have their own field organization meaning. General default with a consistent unit information.
When the value of several fields is not the same when, in fact, cross-organizational reimbursement of the business.
Reimbursement of cross-organizational business for example: A unit B unit employees will be reimbursed in the documents, when expense, C units, B units of reimbursement unit, A unit of reimbursement person unit, C unit costs borne units.
- Finance: really a manifestation of a functional unit, with finance-related functions of the units of the organization.
- Reimbursement person units: Units reimbursement person is located. This field where the company with the personnel changes, mainly used to distinguish between user-owned companies and agents scene reimbursement;
- Reimbursement Unit: completion of specific business organization for reimbursement business. That is which company to reimburse this fee. Mainly in the processing of cross-organizational business scenarios reimbursement;
- Costs borne unit: refers to the burden of the business organization's financial expenses, mainly in cross-organizational business process costs borne by the scene;
- Payment unit: refers to the actual business organization paid cash or bank notes.
Second, the business agent for reimbursement
fill single reimbursement person, the payee fields: general system default reimbursement agreement and the payee; but there is a proxy reimbursement of actual business, as reflected in the documents fill in the difference between single and reimbursement person on. It also involves the collection may actually not reimburse employees who are reflected in the recipient
agency business such as reimbursement: reimbursement for the employee John Doe John Doe employees, the actual amount paid by the Zhao five; filling orders in the system person is Joe Smith, who is John Doe reimbursement, the recipient is Zhao five;
here's agent claims, not only can a person be reimbursed the agent, the agent can also be reimbursed more than one person. This reimbursement people in multi-row table information in the field of body expression.
Here, supplementary proxy settings that reimbursement. In order to achieve the receipts for reimbursement person documents, the payee can select other employees, you need to set the agent. Only set the agent, the agent has the authority to conduct business reimbursement.
In an Expense Management module, authorized agents have set [], [] authorized individuals to set two nodes.
[Settings] authorized agent broader scope for setting role instead of its entry documents to the clerk. Generally used in the sale area as agents salesperson. Set up for the role, can represent more than a salesman for a role, it can also support a sales agent of multiple roles. While supporting "the agent of the department" or select other sectors that can represent all the documents entered by the user department. Special agent, also supports check the "proxy owner";
[set] for other individuals authorized users to set up their own sales instead of their temporary entry documents. Specific documents and specific user, agent time.
Third, the share of business
expenses cost management involves sharing is common in business:
multi-sectoral task for the same trip, came back initiated by a department travel expenses, shall be apportioned to the various departments of a business trip, countersigned by the head of the completion of the approval, carried out by the various departments should bear the costs of budgetary control, generate a certificate or multiple units of accounting; each department has made it clear when the clerk reimbursement, the amount of each unit should bear the cost, the direct share in the expense account
at this time , fill in only when data "sharing" check documents on the field, the document will cost sharing tab. On the cost-sharing tab, fill out the information of each unit, department, cost and amount. Achieved through a multi-unit cost, multi-sectoral commitment and sharing.
In the system, the cost-sharing tab will be carry-over costs, namely costs incurred carryover single system. Control, budget voucher generation, are carried forward in accordance with the cost of a single set of circulation.
In the initial settings, there are several relevant settings. Preferred are provided corresponding to the document [] assessed carryover, i.e., sharing a single designated reimbursement carried forward to generate a corresponding single carry-over costs. If not set, when assessed save the document error.
[Preset] allocation rule set allocation rule for expense report, a single entry when carried over the cost, the allocation rule are automatically generated by the recording component. Selection of a particular sharing objects, according to "shared equally prorated assessed by the amount of" setting a rule of three. Fill in time, can be a single or a whole row fast apportioned according to the allocation rules set.
For example: costs (such as office rents, property management fees, agents fees) headquarters of a unified payment, adjustment shall be user departments (or units) ratio is calculated and assessed.
Fourth, the prepaid business
expenses will be used to finance a business has occurred after more than amortization to the accounting period, generally on schedule for the need for cost-sharing, such as the amortization of prepaid insurance premiums, once the amount of purchase tax stamps and stamp duty tax one-time purchase to be larger share of prepaid rents from operating leases, forecast published in the magazine fees, repair costs of fixed assets waiting stalls;
or do not know whether to be amortized over the periods when operational staff reimbursement, designated by the financial accounting personnel how amortized.
In the system, the business staff fill in the information-sharing when filling orders, or modify the document at the time of approval of the financial expense account, check the "prepaid" After maintenance "Start amortization period", "total amortization periods."
Amortization related information] [deferred expenses in can be found, amortization perform in this node.
Fifth, public / private payment for services
reimbursed only support payments to private business, but also to support the payment of services to the public. Fill in the documents in the system, by selecting a different collection object implementation. Receivables objects can be selected: employees, suppliers, customers. Collection of different objects with different payment object information, receiving account information, bank details. Financial settlement payment in time, you can clearly see the object receivables related information.
Meanwhile, support for a single reimbursement payments support simultaneous multiple vendors / customers. Table-information embodied in multiple rows, corresponding to the maintenance information.
Sixth, a variety of billing methods
actually paid based on actual units can be filled in, and the cost borne units, different units of reimbursement. At the same time, support multiple billing methods. Online bank transfer, cash, notes and so on. When choosing online banking to pay, and can be used with direct banks and financial modules.
Seven multi-currency business
systems support multi-currency business. When the company's functional currency and the currency of payment is not the same, you can select a different currency, taking the corresponding exchange rate for conversion. On documents and multi-currency business-related field a lot, commonly used "currency, the currency exchange rate Original currency, the currency amount," basically to be able to meet.
Eight standard reimbursement
Commonly used in travel and hospitality claims, with a corresponding standard situation. Possible according to the city level, job level, etc., a standard amount corresponding control, reimbursement at this time is to use the standard to achieve control in the system. Reflected in the receipts for reimbursement by the field "standard reimbursement" standard is.
Before automatic control, we need to set the standards for reimbursement. The system may be provided corresponding to its standard reimbursed according to the transaction type. Before setting reimbursement criteria, first set the corresponding cost type [type] and [reimbursement]. And then be reimbursed standard [Setup];
Configuration: Set in reimbursement criteria, select a transaction type, point to open the menu button, pop-up "reimbursement standard configuration" interface, System Preferences reimbursement standard dimensions: type of expense reimbursement type, department, position, currency, amount, notes seven. May be modified, deleted reimbursed preset standard dimensions, increase claims customizable standard dimensions (optionally substantially all files and custom files, and all the basic properties of the files as reimbursement standard dimensions), the display position of each field by the vertical keys to adjust around this interface. By quickly copy this interface, but also copies the current set of dimensions of the type of transaction to other transaction types.
Control settings: Setting reimbursement standard control mode and control objects reimbursement for specific types of transactions. Select a transaction type, point to open the menu button, pop-up "reimbursement standard configuration" interface, you can control entry to the core specified in the "Configuration" screen specify the controls (on documents to be compared with reimbursement standard fields) and control mode (Tip, control, no control), may also be provided to control the formula (formula control together with controls for controlling the final standard.
Quick Copy: The contents of a selected set of transaction types covered copied to a transaction types other business units.
