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Jay Chou's "Sunny Sky" and Karen Mok's "Cloudy Sky" can't compare to the last day before the National Day .
The 7-day National Day holiday is coming soon. Have you marked the number 1~7 friends on the calendar early? On the 1st, you will accompany your girlfriend to buy, buy, buy, and on the 2nd, you will go to your girlfriend’s house to meet your future friends. Father-in-law, mother-in-law, number 3...
However, there are always jobs that come to you during the holidays, and there are always bugs that do not show up until the holidays. In order to help you avoid these problems and have a relaxing November holiday, the editor did not work overtime overnight to come up with this "Strategy for No Overtime on October 1" . It is related to the 7-day long holiday, please keep it safe (don't be discovered by the boss)~
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how to avoid overtime
Many R&D projects will encounter such problems: everything is smooth during project execution, and once the deadline or docking is reached, various problems will be encountered, such as:
A. The front-end developers have completed the development of the interface, but the corresponding interface of the back-end cannot enter the joint debugging.
B. Even if the project can be delivered on time, the demand side is still urging.
C. Even during the holidays, the demand side is still asking you about the development progress.
1. Do a good job in task scheduling and management
The iteration cycle of R&D tasks may last for 2 weeks or longer. Scheduling tasks in advance will help all members of the project know what to do at what point in time.
"Project Plan" and "Gantt Chart" can help you quickly schedule tasks and agree on when tasks can be completed.
"Project Plan" diagram
2. Don’t backlog tasks into holidays or weekends
During the project process, we often experience small and long holidays such as weekends or October 1. Some small partners will work overtime on such holidays as a buffer for work items, and push some tasks that cannot be completed during the working day to the holidays. This kind of mentality not only affects our work efficiency, but also makes us develop the bad habit of procrastination, which affects the progress of the project. Old habits die hard, procrastination, and project delays become commonplace.
Here are 2 methods for you:
1. When planning iterative tasks , do not count holidays into working hours. If we count overtime on holidays into the time frame during the planning stage, then we will feel in our minds that "we can't finish it anyway, and we must work overtime during holidays". Under such psychological hints, the project is not far from working overtime on holidays. .
The setting of the "working calendar" sets boundaries between our working days and holidays, prompting us to complete tasks within working days.
"Work Calendar" diagram
Countdown to the end of the sprint
2. Setting a deadline is a simple and effective way to change procrastination. With the deadline limit, we will not be immersed in the state of "fishing in troubled waters" at work, but will find ways to improve our work efficiency, improve the work process, and even optimize the collaboration mode between ourselves and colleagues, helping us save Devote more time and avoid overtime to a great extent.
The setting of "estimated end time" can make the deadline clearer, and combined with "work item extension" and "daily work reminder", it can help everyone to settle matters before the deadline.
Set up the Estimated End Time graph
"Work Item Delay" prompt image
3. Set priorities and do important work first
Sometimes working overtime is not because of too much work or a problem with working ability, but because of the wrong working method. If you spend too much time on unimportant matters, not only will the value of such work not be high, but it will bring you the direction that you need to work overtime to complete the task.
Of course, if you don't define which items are important and which items are not, it will be difficult for you to discover the problem.
Remember, you need to focus on the heart of the job, the key tasks , not every possible option or every detail. What do you do when you have a troublesome task and you only have a few hours to finish it? You can pretend you're in a situation where all you need to do is your core action.
Focus your working time on completing core actions , and don't worry about non-core details and excessive optionality. If you're doing core actions, then you can focus on getting things done at hand, which is far more important than doing all the other possible, tiny, distracting things.
The "priority" of work items can set the importance of items to help everyone focus on core tasks.
Work item "priority" setting diagram
4. Avoid multitasking at the same time, which is very inefficient
At work, sometimes customers will come to you to chat about their needs, the leader will ask you to change the design drawings, and colleagues will ask you to talk about the operation of various functions, etc. The task items switch back and forth, which seems to be efficient and handles multiple tasks at the same time. Tasks, everyone knows that such a work state that is always interrupted is extremely inefficient. Because we are constantly switching, it takes more time to re-enter the state, so the reason why many people go to work is very inefficient.
"Kanban WIP WIP Limit" can help us limit the number of tasks being processed and help us better focus on the current task.
"Kanban WIP WIP Limit" chart
5. Automate repetitive tasks as much as possible
In the work, I will encounter some things similar to: the problem of the front-end module is assigned to the person in charge of the front-end, and the task development is completed, and the tester is notified by email to intervene in the test. If these things are repetitive and happening regularly, there are ways to automate them . Automation means that you need to do some planning to reduce a lot of complicated and repetitive organizational work; secondly, tasks can be scheduled and occur at fixed points according to the way you set.
Automating the management process by setting up "triggers" allows project members to focus more on important work without performing repetitive tasks manually.
"Trigger" setting diagram
Modify the "trigger" setting diagram
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If you really have to work overtime?
After all, if customers really encounter problems during the holidays, we still have to solve them in time. Who makes us a high-quality service provider? Here I also recommend a tool "Yanqianyun " (many excellent companies are using it~), Yanqianyun's AITSM directly matches the solutions for the problems encountered by users, so as to quickly respond and solve users' problems.
It can be found through Yan Qianyun series of articles:
Intelligent recommendation rejects search troubles in the information age
Intelligent robots let you bid farewell to the traditional manual customer service operation mode
A guide to hog tooth fish not working overtime
How to use the Gantt chart: Gantt Chart | Zhen Zhi
How to use Project Plan: Project Plan | Zhen Zhi
How to use the Task Kanban: Task Kanban | Zhen Zhi
Advanced Project Process Optimization-Trigger: Introduction | Zhen Zhi
Finally, I hope everyone can have a holiday without overtime
Pay attention to "Zhenzhi Technology" , on November, you must not work overtime!
Zhenzhi Technology (ZKNOW) was hatched by the well-known enterprise digital service provider "Hand Information" in the industry. Inheriting Hande Information's more than 20 years of digital consulting and implementation experience, familiar with the business model, management process, and IT construction of various industries, and depositing Know-How into two products - Yanqianyun and Zhutooth Fish, to help enterprises build "questionable solutions" An intelligent IT operation and maintenance management system, an employee consultation and question-and-answer center, a customer service and complaint platform, and an efficient management tool of "visible progress and smooth collaboration" for digital R&D and projects of enterprises.
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