Recently, the National Archives Administration's official website released the "2023 National Archives Administration Science and Technology Project Project Selection Guide", and the new year's National Archives Administration science and technology project project approval work kicked off.
In order to let everyone have an overall understanding of the research hotspots of domestic archival science and technology projects in recent years, the author specially made statistics on the 2016-2022 National Archives Bureau Science and Technology Project Approval Guidelines and Projects to be Approved, as well as related literature in the CNKI CNKI database Analysis, for readers.
1 Data sources and research methods
1.1 Data sources and acquisition methods
There are two main sources of data acquisition in this paper. First, from the official website of the State Archives Administration, a total of 656 proposed publicity projects from 2016 to 2022 and a total of 656 proposed publicity projects from 2017 to 2022 were selected as data statistics objects. Since the source of this data is credible and unique, there is no need to screen, eliminate and clean this data. Second, in order to ensure the comprehensiveness of information collection, based on the analysis of the first type of data, the CNKI CNKI database is used as the object according to the fuzzy keywords "archives" and "hot spots", and the time limit is January 1, 2018 -A professional search was carried out on February 18, 2023, and 462 valid documents were obtained.
1.2 Research tools and analysis methods
For the 2016-2022 project approval guidelines and proposed project announcement form issued by the National Archives Administration, use the NLPIR system to perform Chinese word segmentation, and correct unreasonable word segmentation. For example, some keywords, such as "archives", have a wide range of meanings and are less meaningful to research hot issues, so they should be deleted during research; at the same time, some keywords, such as "system", "mechanism", "System", "pattern", etc., have cross-repetition of word meanings, and it is necessary to sort and classify and eliminate words with low correlation, then carry out word frequency statistics, and draw word frequency tables (see Table 1, Table 2).
Table 1. Frequency of key words in project approval guidelines
Table 2. Frequency of key words of the proposed project
Then, the top 100 phrases are sorted by word frequency from high to low to draw a word cloud map (see Figure 1, Figure 2), and on the basis of the analysis of the first data source, it is obtained by searching the CNKI HowNet database as an object The analysis and statistics of the relevant documents are used to revise the research hotspot speculation on domestic archives science and technology projects.
Figure 1. Word cloud of project establishment guidelines
Figure 2. Word cloud of proposed project
In the project guideline, the research direction over the years has basically remained unchanged, with strong continuity. The main areas are reflected in: archives management; archives resource construction and open sharing; archives security; electronic file archiving and electronic archives management. Among them, the 2016 project establishment guidelines lacked electronic document archiving and electronic archives management, while the 2022 project establishment guidelines divided the original archive resource construction and open sharing into two separate directions: resource construction and open utilization, and electronic document archiving and electronic Archives management is renamed as Archives Informatization Direction.
2 Main research fields and hotspots
2.1 Main research fields
From the above word frequency analysis, it can be found that the ranking of keywords in the project approval guidelines and the proposed project is relatively consistent. Through the drawing of the co-occurrence relationship diagram of the keywords of the proposed project, it is found that the research focus is mainly on the management of electronic archives, the archiving of electronic documents, the construction of various archive resources, the opening, communication, sharing and utilization of various archive resources, and the utilization of archive resources. Long-term preservation, the application of new technologies such as big data and artificial intelligence under the background of Internet + and technological innovation, archives serving major national strategies and decision-making, archives (room) construction, archives security and protection, etc. (see Figure 3 and Figure 4 ).
Figure 3 Co-occurrence relationship diagram of project approval guidelines
Figure 4 Co-occurrence relationship diagram of proposed projects
The above research fields and the eight main construction tasks proposed in the "14th Five-Year Plan for the Development of National Archives" include "archive governance", "archive resource construction", "archive utilization", "archive security", and "archive informatization". , "Archives Science and Technology Innovation", "Archives Talent Training", and "Archives Exchange and Cooperation" have a greater degree of overlap, reflecting the National Archives Administration and various scientific and technological project undertaking units' precise grasp of the key points and pain points of the development of the archives industry.
2.2 Research Hotspots from 2016 to 2022
→ Archives management system construction
In the field of archives management system construction, the focus of the project guidelines has remained consistent in the past eight years. The project emphasizes that under the development trend of big data and Internet + government affairs, combined with recent work backgrounds such as the institutional reform of "separation of bureaus and museums", the "13th Five-Year Plan", the "14th Five-Year Plan", and the new "Archives Law" Promulgate, etc., conduct in-depth research on the reform and innovation of the archives management system, working mechanism, and legal system, and accelerate the digital transformation of archives work.
In addition, the 2022 project guidelines put forward new requirements for the research on archives services and institutional mechanisms: how archives work serves major national strategies; how to manage archives for major projects, events, and emergencies; Management; Discussion on the management mechanism of the National Key Archives Laboratory.
→ Archives security system construction
In terms of security system construction, the project guidelines focus on the following aspects: strengthening research on disaster prevention and emergency response mechanisms; technological innovations for the protection, restoration and durability of paper and traditional archive carriers; and the long-term preservation and backup of digital archive resources. Mechanism research; environmental monitoring and security assessment of archives and strengthening the security and reliability of archives information systems. In the past two years, the operation and management mode of key archives protection centers and the quality inspection of archives outsourcing services have also been included in the research focus.
→ Archival resource system construction
For the construction of archives resource system, in the initial stage of digital archives and archives digitization, the research focus of the National Archives Administration is to improve the construction of regional digital archives (rooms) on a large scale, and to integrate and share archives resources across categories, fields, and regions. Infrastructural construction such as full file data resource list and catalog system.
From 2020 onwards, regional archival resource collation research will gradually give way to multi-industry and cross-regional archival resource construction and sharing research. In recent years, affected by the development of the Internet and the epidemic, the frequency of major event and emergency files, social media files, official email files, red files, poverty alleviation files, and overseas files has increased significantly. How to judge the collection value of such files , Determining the ownership and flow of archives and integrating resources are the focus of the next research.
→ Archives utilization system construction
The open use of archives has been the focus of research over the years. "Open identification procedures and planning control methods" appeared as many as 6 times in the analysis samples of the project establishment guidelines in 8 years. In addition, as a large number of historical archives have expired and completed open audits, the utilization and service of archives after appraisal has gradually become the focus of research over the years. From 2016 to 2019, the research on archives utilization and service has gradually changed from the traditional one-person single-time to the archives search in the library to the research on online utilization and service under the Internet + government service environment.
Since 2020, the National Archives Administration has begun to emphasize the innovation and practice of the "three services" model of archives utilization, gradually changing from the traditional "serving leadership, serving the grassroots, and serving the masses" to "serving development, serving decision-making, and serving implementation." It is actually reflected in: the 2020 guide puts forward "serving the national strategy and regional development strategy of rural revitalization"; The ability to improve" and the research direction of "Four Histories Education, Cultural Heritage Inheritance, Foreign Exchange and other special archives collaborative development and utilization".
→ Archives information construction
For the management of electronic documents and electronic archives, the focus of research over the years has been on three aspects: 1) the application of new technologies such as AI, cloud computing, blockchain, and big data in the construction of electronic archives management systems; 2) the specification of electronic official documents , Electronic archives transfer reception and electronic archives management specifications; 3) The application of OFD format standard in the long-term preservation of electronic archives.
In 2022, in the application of the above-mentioned new technologies, the National Archives Administration will add the application research of OCR recognition in audio-visual, image, and natural language processing-related archives and the application research of knowledge mining in the integration and development of archive information. It is noteworthy that with the establishment of digital archives (offices) in various places, the requirements for the functional characteristics of the electronic archives management system in the project guidelines are gradually deepened, which is specifically reflected in the research on office automation systems proposed in the 2017 guidelines to the safety and reliability proposed in the 2019 guidelines. Controlled management system research, and then to the independent and controllable management system research proposed in the 2021 guidelines.
The Digital Rosetta Project is committed to objectively and impartially expressing its views and opinions on the field of archives informatization as a neutral third party. The truth is becoming clearer and clearer, and we sincerely welcome more and more people to devote themselves to the research in the field of archival digital resource management and preservation and express their insights, and work together for the inheritance of human civilization!
