table of Contents
Comparison of OA system project management functions
OA system collaborative office function comparison
Comparison of OA system functional modules
Enterprise Service Exchange: http://www.chiefmore.com/
Alibaba's office suite : https://www.teambition.com/
Beijing Digital China Cloud Computing Co., Ltd.: https://www.iquicker.com.cn/
Beijing Yicheng Starlight Technology Co., Ltd. (B+ financing): https://worktile.com/
Chengdu Tower Technology Co., Ltd.: https://tower.im/
Comparison of OA system project management functions
Many small and medium-sized enterprises are not clear about the specific functions of the OA system in project management and schedule management. Today, the enterprise service exchange has selected four mainstream OA system software, Teambion, Worktile, iQuicker, and Tower, for you from the project template. , Task management and personal management to answer the above questions for you.
The full name of OA is Office Automation, which is a new type of office that combines modern office and computer network functions. The OA office system within the enterprise has a long history, and generally includes several parts such as personal office, communication, document management, and system workflow.
Project management can be said to be the core of office collaboration, and it can be subdivided into two parts: "task management" and "personal management": the former is mainly integrated with the popular OKRs management thinking-the big strategic goal is divided into different Small task goals are then assigned to specific departments or individuals according to specific work content and priority ranking. Users can group, sort, track, archive, delete and other items. In the part of task management, we mainly inspect for you in accordance with the conventional OKRs management process of "decomposition-distribution-tracking-statistics".
The other part is personal management. The function of this part is mainly to help business managers to inspect the personal work of employees (work report function), and to assist employees in their own work arrangements (schedule arrangements), etc.
In addition, in order to facilitate the use of novice users, some mainstream OA office systems currently provide users with many basic project templates, and users can integrate and fine-tune them according to their actual needs on the basis of these templates. The existence of these project templates greatly reduces the difficulty of getting started for novice users.
➤ Summary
In terms of project templates, only Teambition and Worktile provide a special template library, among which Wortile has a slightly larger number of templates and a richer variety. But its templates are provided by other users, and the quality of the templates is not as good as the official templates provided by Teambition.
In terms of specific project planning (task management + personal management), the function of Worktile is the most complete among the four products. In addition to the module that does not have a work report, Teambition also has other functions. It is worth mentioning that the Tower product is clearly positioned as a "light" collaborative office system, which only retains the most basic project management functions. The advantage of this positioning is that it has simple functions and easy operation, which is suitable for small businesses and start-up teams. The disadvantage is that it is not suitable for industries with heavier project management tasks (such as traditional industries such as sales and manufacturing).
OA system collaborative office function comparison
Editor's note : Many small and medium-sized enterprises are not clear about the specific functions of the OA system in collaborative office, which OA is better, and how their mobile system functions. Today, Enterprise Service has selected four mainstream OA system software, Teambion, Worktile, iQuicker and Tower, to answer the above questions for you.
The internal collaborative communication system of an enterprise has a long history, and generally includes several parts such as personal office, communication, public information, and system workflow. However, the traditional collaborative office system has always had many problems: First, it is necessary for enterprise users to deploy dedicated servers and install software offline, which is not only time-consuming, but also expensive; in addition, even after paying high costs, enterprise users often have to Faced with the rough interface and complicated functions of the software, it is difficult to get started, not to mention that offline systems need to be maintained by dedicated personnel. All in all, apart from those large and medium-sized companies that have rigid needs for collaborative office systems, few other companies use these systems.
However, the SaaS model that has emerged in recent years has given a solution to these pain points: In the SaaS model, service providers will deploy servers uniformly, and users only need to register on the website to immediately use the deployed online system. . This approach not only saves enterprise users the trouble of deploying servers separately (and high deployment expenses), but also allows users to purchase services on demand—just like in the past you needed to dig a well to drink water, but now The water supply company shall provide unified water supply and charge according to the quantity.
As a result of solving the above-mentioned pain points, even for small and micro enterprises with only a dozen employees, it is no longer difficult to use a mature collaborative system, which was no different from a fantasy in the past. In addition, these new systems also have obvious advantages over traditional systems in terms of ease of use and interface aesthetics.
Today, Chiefmore has selected 4 mainstream OA office systems on the market for you: Teambition, Worktile, iQuicker, Tower, and conducted a detailed comparative evaluation of their collaborative office.
➤ Evaluation indicators
Regarding the collaborative office capabilities of the OA system, Enterprise Service Center believes that it can be compared and evaluated from three parts: 1. The communication and collaboration function is mainly related to the communication and interaction between the internal members of the company, which is the most basic part; 2. Office Tools refer to the efficiency tools that are built into the OA system or third-party, which can assist collaborative work; 3. Mobile office capabilities, that is, whether OA products have developed corresponding mobile terminals (mobilization is an important part of collaborative office functions, It is also the main development trend of collaboration software at present).
➤ Evaluation content
(1) Communication and collaboration function
Communication and collaboration, as the name suggests, is mainly related to the chat exchanges between members of the company. The most closely related to this is the so-called instant messaging function (which can be divided into one-to-one private chat and group chat). This feature is not provided by every collaborative office system. For example, some collaborative products require users to integrate third-party tools (such as DingTalk, WeChat, etc.) to realize the chat function. More precisely, it is in DingTalk and WeChat. Use these office collaboration systems on the Internet. Using the collaborative office system in this way requires frequent switching operations, which is more cumbersome.
The other is the conference function. For many companies, meeting/meeting room management is a rather random process, so there are often conflicts between meeting time and venue. For the managers of these companies, the meeting management function provided by the collaborative office system can often play a significant role in helping.
It can be seen that Teambition and Worktile are relatively complete in terms of social functions, and can quickly initiate a two-person or multi-person conversation in the system; the function is close to the more mature third-party IM tools on the market (such as WeChat, QQ, etc.).
And iQuicker is richer in meeting functions. It not only provides a meeting room reservation function, but also provides a teleconference function (online voice call); on the other hand, Tower and Teambition provide free video conferencing functions.
(2) Office tools
Now mainstream collaborative office systems will embed different office tools to help users improve work efficiency, and allow data and documents to be spread more quickly and unimpededly within the company. Currently, the most commonly used tools include enterprise cloud disks (helping companies to store and share data, which is the core function) and cloud notes (helping members to organize and accumulate personal information), etc.
Another thing that needs special attention is the integration of third-party tools. This is a bit like opening an accessory shop in the system. In addition to the tools that come with the system, users can also select appropriate third-party office tools to add to the system according to their needs.
In addition, most of the current office collaboration systems themselves can also be connected to Dingding, which means that users can add these systems to Dingding and use them with other tools integrated in Dingding, instead of opening multiple windows to switch back and forth. operating.
In the area of office tools, Worktile’s advantages are more obvious, mainly because it provides rapid integration of more than 100 enterprise-level services (for example, in the cloud note function, users can use Youdao Cloud Note, Many mature cloud note products such as Evernote). It should be noted that the general OA collaborative office products can be integrated with other third-party tools in theory due to the open API interface; but this method is more complicated to operate, and there may be incompatibility between tools.
(3) Mobile terminal capabilities
Mobility is an important part of collaborative office functions, and it is also the main development trend of collaborative software at present. The mobile terminal of OA system mainly includes the following: 1. Web page (mainly refers to the mobile terminal Web); 2. App (Apple iOS and Android mobile phone applications); 3. Third-party platforms (application portals such as WeChat and Dingding, etc.) After system integration, OA systems can be used in these platforms).
It can be seen that these OA systems are relatively complete on the mobile terminal. Among them, Tower also provides an additional WeChat terminal application, you can search Tower's WeChat official account to use its WeChat version. It is also worth mentioning that Worktile and Teambition are systems represented by kanban and business flow, which will display the entire business flow on the same screen, which is more difficult to use on the small screen of the mobile terminal; while Tower and iQuicker focus on tracking a single task The process system is more suitable for small screen operations on mobile phones.
➤ Summary
▌Teambition : One of the collaborative office products with the largest number of users in China. Compared with products of the same type, the biggest advantage is that the functions are very mature;
▌Worktile : It is also one of the collaborative office products with the largest number of users in China. The function is the most abundant of these four products, and it provides more than 100 third-party enterprise-level applications for users to use in the system;
▌iQuicker : Digital China Group’s OA products, with richer functions, better mobile terminal adaptation, and cost-effective (see our other evaluation on fees for pricing);
▌Tower : It can be regarded as a collaborative office product with its own characteristics currently on the market. It focuses on a "lightweight" system and provides relatively simple functions, but it should be just right for companies and teams with relatively shallow needs; in addition, it is on the mobile terminal. There are also certain advantages.
Comparison of OA system functional modules
A is called Office Automation, which is a new type of office that combines modern office and computer network functions. The OA office system within the enterprise has a long history, and generally includes several parts such as personal office, communication, document management, and system workflow.
Many small and medium-sized enterprises are not clear about the differences in the functional modules of the current OA systems. Today, the enterprise service exchange uses the four mainstream OA system software of Teambition, Worktile, iQuicker, and Tower as examples. Administration, CRM, and integrated systems will answer the above questions for you.
➤ Comparison of functional modules
The functional module of the OA system, or called the vertical functional system, is a functional block suitable for specific functional departments and teams in the OA system. There are mainly the following:
Financial system : This is a more commonly used functional system. Specifically, companies can set up different approval processes according to their own personnel structure; when employees are reimbursed, they can take different reimbursement channels according to different reimbursement types, and process reimbursement can be achieved by submitting applications and related materials online. For managers, this not only facilitates approval, but also records the reimbursement information in the database in real time for easy viewing.
Personnel system : This is another commonly used functional system. Generally, it includes the management of personnel changes (such as recruitment, interview, entry, training, resignation), attendance approval (check-in, leave approval and recording), as well as the calculation and distribution of employee salaries.
Administrative system : Contains the procurement of office supplies and various administrative applications.
CRM system : It is mainly suitable for customer management in sales scenarios. The system functions can realize unified management of customer information, distribution of customer service tasks, statistics of sales performance and conversion, contract management, and so on.
In addition, it is also necessary to examine the open API interface of each OA product. Generally speaking, as long as the API interface is opened, the OA system can be connected to external third-party systems, helping enterprises to supplement the functions that the original OA system did not have before, and thus improve the system.
What needs to be reminded is that in the specific functions of the functional modules, the differences between the various OA products are actually not big, and they are all based on providing basic functions. The reason is also very simple. These comprehensive OA systems do not intend to compete with the "vertical systems" (systems that focus on a certain function, such as specialized financial systems) on the market in terms of functional depth. In other words, if companies with higher requirements for personnel, finance, CRM, etc. feel that the relevant functions provided by these comprehensive OA systems are too simple, they should choose other "vertical systems" on the market.
Therefore, in the functional system part, we pay more attention to the breadth of each product rather than the depth. It can be seen that Teambition does not provide a financial system, iQuicker does not provide a CRM system, and Tower covers even less and only provides a personal affairs system.
Reference source
http://www.chiefmore.com/oaxitong/2447.jhtml
http://www.chiefmore.com/oaxitong/2448.jhtml