How to make a budget is a relatively complicated issue, including the setting of budget management agencies, time arrangement, division of labor, budget content and form. Moreover, budgeting will involve all departments of the enterprise, large and small, and each department must cooperate with the company to make financial budgets. This is not a person's business. If the budget is done well, the cost can be controlled, unnecessary waste can be reduced, and a little more dividends will be paid at the end of the year. If the budget is not well done, the cost will be high, and various expenses will increase. If it is serious, it will affect the normal operation of the company. Therefore, every enterprise needs a scientific and intelligent financial budget table in order to better manage the enterprise through data.
So what should the financial budget statement do? If EXCEL makes a traditional financial budget report, it is generally in the form of the following figure. But this kind of financial budget report has a disadvantage that it can only be used as a static report. For example, the year is one table, the quarter is another table, and other tables are used for each month. It is difficult to arrange all the data on the same page at the same time. Here, you can only use a lot of sheets in EXCEL to record data separately, which undoubtedly adds a lot of inconvenience to the people who make and read the reports.
If you want to solve this problem, it is recommended to use dynamic effects to achieve it. Next, I will simulate the financial budget statement on Smartbi intelligent analysis, and teach you how to use dynamic data to make financial statements. A complete financial statement should include at least the following aspects: comparison between budget and actual achievement, monthly achievement, quarterly achievement, monthly profit and loss, income category, expense category, I will give you all based on these contexts Explain how to do the financial budget statement.
1. Comparison between budget and actual
Budgeting is something a company must do before the start of each fiscal year. It is an important part of the company's operating budget. Whether the company will do well in the next year's business strategy is usually closely related to the budget. Budget is divided into income budget and expense budget. Income budget includes income from product sales, financial appropriations, loans, etc., which refers to the incoming money; expense budget includes rent, advertising, raw materials, etc., and refers to outgoing money . For example, the figure below is a financial budget statement simulated on Smartbi analysis. The top is a dynamic filter item, which can filter the year and month. The following is the income category and expense category. Just compare the budget and the actual achieved data. Calculate the budget achievement rate.
2. Monthly budget execution report
Generally speaking, when making a budget, a company will first estimate a number for the entire year, then spread the number evenly in each month, and then calculate the actual achievement rate of the budget based on the actual completion results, and finally evaluate the company’s performance based on this data. Whether the operation is normal. Therefore, the progress of each month is also information that every business manager needs to see. The advantage of doing this is that you can fine-tune the business strategy based on the data at any time, because the information on the market changes rapidly, and the budget is not static after the budget is completed. .
3. Quarterly report on budget execution
With the monthly budget achievement rate, of course, there must also be a quarterly budget achievement rate. Many companies regularly hold quarterly meetings, mainly to summarize the work of the previous quarter and make strategic adjustments to the work of the next quarter. .
4. Monthly profit and loss
Profit and loss is a very important indicator. Profit and loss are also known as financial results, which are related to the profit or loss of a company and are a direct manifestation of the results of the company's operations. The settlement formula is to subtract the amount of expenses from the amount of income. If you use a chart to display, you must first have an overall profit and loss situation for the whole year, and also a profit and loss situation for each month. The monthly selection here is also recommended to display with dynamic effects, as shown in the figure below.
5. Income category
The above shows the macro data. If you need to drill down the detailed data to see the specific budget achievement of each category, you need to use a new page to display the data, except for the year and month, you can use the filter items. In addition, you can add an indicator name to filter specific income items to observe its monthly income budget and income achievement. The black part of the bar graph below represents the budget, and the green part represents the actual achievement.
6. Expense category
Here is the same as the income category above. You can filter each expense category according to the index items, and then observe its monthly expense budget and expense achievement. The black part of the bar graph represents the budget, and the red part represents the actual achievement.
A good financial statement must have three functions, namely information, cost and management. The first, the information function, is to record the business results of the enterprise in detail in the form of numbers, such as the specific income and expenditures of each year, month, quarter, and each expense category. The second cost function, the core value of budgeting is to control costs through scientific methods, reduce waste, and obtain higher profits. The third function is the management function. Managers can observe operating conditions based on financial statements, continuously improve operating strategies, and strengthen internal management and supervision. The above financial budget template undoubtedly has these three functions. You can use it on Smartbi intelligent analysis. I believe it will make you more efficient and your business management will become more intelligent.