The Balance Sheet (the Balance Sheet) is also known as the statement of financial position. It is the main accounting statement that represents the financial position of the company on a certain date (usually at the end of each accounting period) (that is, the status of assets, liabilities, and owners’ equity). The balance sheet is used The principle of accounting balance, which divides the transaction subjects of assets, liabilities, and shareholders' equity in accordance with accounting principles into two major sections: "assets" and "liabilities and shareholders' equity". After entry, transfer, ledger, trial calculation, adjustment, etc. After waiting for the accounting procedures, the report is condensed into a report based on the static enterprise situation on a specific date. In addition to the internal debugging, business direction, and prevention of malpractices, the report function can also allow all readers to understand the business status in the shortest time. Let me introduce to you the method of making a balance sheet using Smartbi intelligent analysis excel plug-in.
This is an ordinary balance sheet that I got in my hand. The row area is the first and second level specific details of assets and liabilities. The column areas are the beginning balance, increase, decrease, and ending balance. According to the accounting We know from the knowledge that the ending balance = the beginning balance + the increase in the current period-the decrease in the current period. At the same time, this is also an entry form, all data will be entered in this form.
The current demand is to enter the data in the table above, so that the data of the ending balance is displayed in the following figure, then you can see that the following table shows a lot of institutions, if it is just one institution, then It is a very simple matter. One vlookup in the EXCEL table can be solved. The problem is that there are so many organizations. If each organization has to enter at the same time, it needs to build a lot of EXCEL forms to achieve it, because each organization The data are all independent of each other. There is no way for EXCEL to implement this function in one sheet, which would be a very tedious task.
The third table below is to summarize the balances at the beginning of the year and the balances at the beginning of the year of all institutions. If you operate in EXCEL, you need to use formulas to connect the data tables of multiple institutions with formulas, which is quite troublesome and time-consuming. In that case, is there a simpler way?
Let me talk about my solution. Here I introduce a concept: spreadsheet. Maybe everyone is not very familiar with the term electronic form. EXCEL is actually a kind of electronic form, but the characteristics of the electronic form are not particularly obvious. If it is a higher-level electronic form, the functions to be implemented must be wired operations and data. Powerful functions such as writing back and connecting to the database.
First, I connected to the database in EXCEL, established a multi-dimensional data storage table in the database, entered the organization, primary classification, secondary classification, indicators, and indicator values, and then connected to this database with EXCEL, which needs to be used here A powerful excel plug-in, Smartbi analysis, can quickly connect to the database after downloading and installing, which is much simpler than connecting to other databases.
After connecting to the database, you can design the style of the spreadsheet in EXCEL. The design of the spreadsheet is also very simple. Fill in the title in the fixed area, then drag the database field to the spreadsheet area, and set With certain rules, it can be published in the cloud. The most powerful function of the electronic form is of course the online write-back function. There is no need to use the EXCEL table. The data entered online will be automatically stored in the established database above, which solves the problem of multiple institutions entering data at the same time. , At this time, there is no need to create multiple tables. As long as the institutions set up in advance are selected, the problem of multiple institutions entering data at the same time can be realized.
In the same way, the second and third forms can also be implemented in the same way. As long as the data of the first form is entered, the data of these two forms will be automatically updated, because these three forms are connected at the same time For data, it perfectly solves the problem of connecting multiple tables with formulas in EXCEL. It is so convenient and practical. I only hate that I know it too late.
Through the above case of using spreadsheets as data reports, we know how smart and convenient spreadsheets are. If you still only use EXCEL for simple data entry, please quickly collect this method, at least it can save you More than 80% of the time, so you have plenty of time to do other things, why not do it?