Creating and saving documents is a familiar task for office workers or student parties. However, with the accumulation of documents, you often forget where an important document is placed? What was the name of the saved file? Facing a vast number of folders, searching for a piece of information is like finding a needle in a haystack.
This article will teach you how to make good use of Mac file management tools to keep your files organized!
Choosing a good name
is the most important part of file management. Everyone may have their own naming method, but I think this is the best way to use it.
Date _ _ document name (of content) _ the version number of
the date of this document to let you know what time editing;
document name to let you know what is this document;
the contents of this document outlines let you know what content;
version The number lets you know which version of this document is; the
document name is obtained, even if you forget the location of the document, you can use Spotlight in macOS to quickly search.
Multi-document batch number
1. Select the document to be batch-named, right-click, and choose to rename X items.
2. Select the format in the drop-down box in the upper right corner, and select the name and index (or name and count, name and date) for the name
format 3. Fill in the file name in the custom format
4. After the setting is complete, click Rename
In addition to the batch number, you can also replace or add text in the name.
Color marking
color marking color can add a tag to your documents, so do not create a new folder to do a bunch of classification to documents.
1. Select multiple or single documents to be marked with color
2. Press the right button and select the color
3. Right-click on the color label in the Finder sidebar to rename the color label, so you don’t need to memorize these colors and their usage
