For project managers, project management is not only an execution ability, but also a way of thinking. The success of a project depends largely on his ability. In fact, the effective operation of the project also means clearer management ideas and easier and more efficient completion of tasks. So, how to improve the efficiency of project management?
Effective project management is simple, keeping things simple is easier to understand. It should be noted that do not confuse "simple" with "general" and "unclear". When the causality of a large number of project activities or the interdependence of multiple deliverables is involved, even if these relationships cannot be expressed in a simple way, they cannot be generalized and unclear.
If you want to manage a complex project and make the causality of project activities and the dependency of deliverables simple, you can start with the following five key points, which will help you plan your project and maximize the efficiency of project management.
1. Identify relevant stakeholders:
Meet with stakeholders to discuss their needs and expectations and establish a baseline for the project scope, project budget, and project timeline.
2. Define goals and prioritize:
After understanding the needs of stakeholders, define clear project goals and determine their priorities.
3. Define milestones and deliverables:
Clarify important milestones, deliverables, and project planning steps required to formulate the project according to the defined project goals.
4. Create a work breakdown structure and schedule:
For each deliverable, define a series of tasks that must be completed to complete each deliverable. And for each activity to determine the activity time, the person responsible for the activity, and the resources needed for the activity.
5. Present the project plan to stakeholders:
Explain to stakeholders how your project plan meets their needs, while demonstrating conflict resolution solutions.
After the project plan is passed, it enters the project execution stage, which is the longest and most difficult stage in the project life cycle. In the project implementation phase, the actual project deliverables need to be formulated and submitted to stakeholders (such as customers) for acceptance.
In order to better supervise and control the project during the project execution phase, an easy-to-use project management system is essential, such as Zoho Projects project management software, which can simplify and standardize complex project management processes and help project managers efficiently manage projects Time, cost, quality, changes, communication, risks and problems.