COA management (quality inspection) in the chemical industry

Foreword:
In the food chemical industry, fine chemical industry, pharmaceutical chemical industry, such as food additives, flavors and fragrances, pharmaceutical reagents, etc., customers generally put forward COA management requirements during the implementation of ERP. As shown in the figure:

What is COA? What is the management purpose of COA? What are the common COA styles? What are the management requirements when using the ERP system? What is the Sage X3 ERP solution like? This article will elaborate one by one.

    1.  什么是COA管理

COA means product analysis certificate. The full English name is Certificate of Analysis. If it is used for medicines or chemical products, it generally refers to the test form. Also known as the inspection report, it is issued by the quality inspection department of the factory. The quality inspection before the product is sold and the statistics of the company's product qualifications are written certifications to verify that the product quality meets the standards. It is obtained through quality inspection of products and equipment, and is a standard to ensure product quality system.
This report needs to have the signatures of the quality department including the inspector, the reviewer, and the person in charge. It is a report used to prove whether the product meets the product quality requirements. The internal control standards in the factory and the results of the batch of products need to be listed.

2. Management use of COA in chemical enterprises

To answer this question, let's take the food additive industry as an example.
We know that with the improvement of people’s living standards, the requirements for food taste, flavor, and color are getting higher and higher. A single food additive usually fails to meet the requirements of food production. Compound food additives (several or even a dozen foods) Additives are compounded according to a certain proportion of food additive products. This product has long been popular abroad. For example, food flavors are compound food additives.) It has obvious advantages over ordinary food additives. However, whether the performance of the compound product is stable depends directly on the stability of its components, and different compounding ratios can produce different types of compound additives.
Derived from this, due to the impact of raw material composition performance, equipment, and environmental factors in the production process of production companies, chemical companies are different from discrete manufacturing. The products produced are uncertain. Therefore, companies need to pass self-inspection or third-party inspections. The quality inspection report proves that the performance indicators of its products are within the qualified range.
On the other hand, for purchasers, the performance indicators of their raw materials directly affect the selection and distribution of raw materials during the production and feeding process. Enterprises need to screen different batch numbers in inventory according to their own raw material index requirements in the process of work order allocation and work order feeding. , To use the most suitable batch to meet the needs of production.

3. The general content of COA for chemical companies
   -product name
   -code
   -batch number
   -specifications
   -inspection items
   -inspection indicators
   -inspection results
   -testing methods The
   above content is generally required for
   each company to ignore its own industry characteristics, product characteristics, and management requirements There are differences. For example, food additive manufacturers turn it into a specification sheet. Generally, one type of product shares an inspection template. Specific products or customers with special requirements can be deleted and adjusted on the basis of the template.

4. When chemical companies use ERP systems, common COA management requirements
    Products need to be related to CAO or specification sheets
    When product allocation is selected, the index items of the corresponding product query are listed according to the corresponding "inspection item combination code" Column
    When querying inventory, "inspection item combination code" is a required field before the query is executed. When querying, the index column is listed according to "inspection item combination code", for example, when querying, "inspection item combination code" is "ZHM-001", then filter out the product details associated with the "Specification Sheet" corresponding to the combination code
    During the quality inspection, the test is performed according to the COA’s "Item Value" and the test results are recorded.
    When printing the COA, according to the product Corresponding specification sheet, sorted and printed according to the serial number

5. COA management of Sage X3 ERP
    Quality inspection project management:
   
    COA management (specification sheet):
   
    Inspection index maintenance
   
    COA (specification sheet query)
   
    Invoking COA report form during quality inspection