Paperless office refers to the concept of eliminating or greatly reducing the use of paper in the work environment, which is achieved by converting paper documents into digital forms. With the increasing awareness of environmental protection and the problem of low corporate efficiency, many companies have begun to implement paperless office, because paperless office is not only environmentally friendly, but also helps improve office efficiency and productivity, while also saving money And simplifies the work. Since digital documents can be easily shared between teams, the process is easier and more convenient. Using Huawei Cloud WeLink, you can experience the following six advantages of paperless office:
1. Powerful flexibility
By using paperless office software, corporate departments can connect work together and handle tasks in multiple links at the same time in the process. In this way, not only can the duplication of work be greatly reduced, but also can facilitate the leader to review, approve, inquire, sign, etc. in each link.
2. Reduce the company's office costs
because all the company's process approvals (such as leave, business and vacation) are electronically uploaded for approval, which greatly reduces paper documents. In this way, not only can the approval efficiency be improved, but also paper office costs can be saved. At the same time, it reduces the travel expenses, communication expenses and manpower required to send paper documents, effectively improves office efficiency and saves a lot of related office expenses.
3. The rights and responsibilities
of cooperation can be traced back. In the past, most of the collaborative work was carried out through telephone or file transfer and cooperation, so unrecorded exchanges and mutual excuses were easily generated. In the paperless office, all collaborative work is uniformly distributed through the system. Relevant personnel can not only receive reminders, but can also resume every step of the operation on the system to prevent ambiguities in power and responsibilities and ambiguities.
4. Improve employee work efficiency.
Many tasks that were originally complicated and redundant, now use paperless offices to build communication and help platforms within the enterprise, and use Internet technology to realize corporate information sharing and collaboration offices. All employees only need to solve it on the PC or mobile phone. Not only can improve the work efficiency of employees, but also reduce the work burden of employees.
5. Realize smart search
In the past, most corporate document management was stored on paper, which was not only difficult to store and search, but also took up a lot of space. Using a paperless office, all documents are stored in electronic form, with larger storage space and smaller footprint. At the same time, intelligent search and search can also be carried out through keywords, which greatly improves work efficiency.
6. Announcements should be communicated in time.
Corporate announcements, notices, etc. are all electronically notified, and all employees are reminded through settings. In this way, not only is paper wasted, but also not restricted by region. No matter where the company members are, they can check the announcement anytime and anywhere by logging into the system backend to ensure that everyone will not miss the announcement.
Download WeLink
1. Mobile download
Go to the mobile application market and search for "WeLink" to download
2. PC download
Official download: Huawei Cloud WeLink