In order to improve the efficiency of work approval, many companies have abandoned the paper filling and manual delivery methods, and switched to the work process in the free OA office system. Employees only need to fill in the relevant forms on the computer, and they will follow the definitions. The process automatically runs down, and the next-level approver will receive relevant information, and can modify, track, manage, query, count, print, etc. as needed to improve work efficiency, better control the process, and enhance customer satisfaction Services and effective management of business processes have enhanced the company’s core competitiveness.
Take Dianqing OA, a free OA office system as an example, to talk about how to optimize the business process of an enterprise.
- Raising the problem
In the actual management and operation of the enterprise, the manual handling of work tasks often encounters these problems: running around in various departments in order to issue a contract, and often delays in work due to the absence of the person in charge; workflow; Relevant materials cannot be managed effectively and uniformly; the approval opinions of the workflow cannot be completely saved and archived; the relevant data updates involved in the workflow must be manually entered a second time, which may even trigger more pending tasks. - Solution
Dianqing OA's solution:
Various simple to complex processes can be defined, such as contract approval, order flow, purchase application, task arrangement, etc.;
from information forms, flow steps, to flow conditions, operators, etc., Quickly set up processes that conform to corporate specifications;
powerful customization and convenient settings can quickly adapt to business adjustments without secondary development;
electronic processes break through various boundaries, conduct instant communication across departments and enterprises, and structure collaboration environment of. - Module architecture
Dianqing OA's powerful custom function allows companies to easily customize the workflow consistent with business rules, and the process will be flowed in accordance with business rules; Dianqing OA workflow module opens up the various modules of the collaborative management system and runs through the enterprise Both internal and external resources, whether employees, customers or partners, can experience the efficiency and convenience it brings, and participate in the business process of the company. Any module can call Dianqing OA workflow module to complete related business processes and realize the update of associated data, so that when Dianqing OA workflow module operates, it can drive other modules to cooperate and manage the work process. service. - Module overview
Due to the pre-defined characteristics of the workflow, the set requests can easily comply with the corresponding rules and actual operating conditions. Enterprises can be sure that all requests are entered and approved according to rules and procedures, thus ensuring the standardization and transparency of enterprise operations.
Dianqing OA can take electronic management actions for internal and external business processing. Workflow management is an effective tool to improve organizational efficiency.
Due to the electronic processing of the workflow, compared with traditional paper operations, each request is reliably stored without loss. Once the request is created, it will be sent to the relevant person in charge of the corresponding stage along the pre-defined process, and both the processing of the request and the feedback of the information can be carried out efficiently, even if the person in charge is on a business trip, it will not delay work Progress. At the same time, the fully electronic workflow ensures the standardization and transparency of enterprise operations.
Dianqing OA provides powerful custom functions to support complex workflow settings for enterprises. Enterprises can customize the components of the workflow, including the stages required for the completion of the process, the person in charge of each stage, and the circulation conditions, up to the lower-level forms and fields, so that the definition of the workflow is completely consistent with the company’s policies and actual operations. Comply without having to carry out complicated secondary development.
Dianqing OA also provides customizable browsing and reporting functions. Users can arbitrarily define the key information of the workflow to obtain specific reports. The characteristics of Dianqing OA can enable users to obtain very flexible and rich statistical reports to support relevant decisions.
