During the epidemic to share, thinking about how to implement full-day software efficient home office, tool selection of dry goods share
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This article aims to our customers, subscribers and friends to share our collaborative work mode. Starting from the working mode of cooperation during our deployment epidemic. Analyze and summarize our thinking.
Let me talk back to the Spring Festival holiday extension
Due to the rapid development of the epidemic, the State Department responded quickly to extend the Chinese New Year holidays. Our managers communicate during an emergency meeting extended leave, identified several deployment.
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The epidemic situation of uncertainty, not for the moment back to the company office, a problem can not reveal all the details.
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Each department in the development of guidance office, on February 1 (extended holiday the next day) issued a notice informing employees February 3 start at home, with sufficient lead time.
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Full statistics office and start conditions, since most employees are local employees, home office equipment, can be resolved. If there is no equipment, February 2 may apply to the company handling work computer.
- What is clear using office software collaboration.
Since our company is engaged in the online community of Internet product development company itself had adopted a number of collaborative office products and tools. During the epidemic, we follow some of the original system tools, while adding a few special tools. Below is a table.
tool
use
Importance
use
Fees
Nas company network disk
Synology nas server Taiwan
Share company documents, decentralization, various files stored within the structure of the company
Very important
Protect employees can read and write at home, like a normal company files, old files can not be opened and will not appear unable to trace the results of previous work
Hardware charges, no follow-up costs
chatting software
Nails
Enterprise office software
important
Internal Communication + + attendance notice on attendance
free
Online voice
YY hand travel assistant
Real-time online multiplayer voice chat software
Very important
During the home office, can not be done face to face, communication efficiency is low, they can not accurately express the character and efficient interaction
This is our main channel of communication
Voice morning meeting each day, the office in real time mode
free
Business Process Software
Light streams BPM system
Improve internal processes
Approval, business transfer
important
Multi-unit multi-sectoral collaboration, when inter-departmental transfer of information is the key
Pay software, free version
Other business systems
Oa, project management, code management, crm, etc.
Guarantee the normal and orderly conduct of business
Very important
The system is the basis for various units and departments to carry out normal work, limited space, not to expand
Internal structures, are open source free
Then start the detailed use of various software
①. Nas network disk - Synology nas
Nas network disk has been one of the magic of our company to enhance the efficiency of staff exchange. Many companies will by Baidu network disk, network shared folders neighbors and other ways to achieve interoperability document. But safety, speed and efficiency in all aspects into account, then, is the most important nas.
Not only can be done close to the experience of the local file (double click to open), to better achieve security, multi-disk backup, and will not appear catastrophic data corruption.
During the epidemic, we can at home by their own account password, quickly open the file folder of his own department, access to working papers need to use.
Years ago in what the company can do at home to open.
In addition nas, we also use the built-in nailing online document editing and file group. Nail file saving time group time away ultrafine letter. Many communication process passed around documents, you can also quickly find the version of the last-mentioned, is also very convenient.
Basically these two software can solve the storage needs of our office documents.
. ② chat software - nails
Nails now account for a very large enterprise market chat. Text chat is also very common scene in office, he has a long timeliness, longer than the voice, but also easier to distinguish the work in accordance with the purpose. By different groups to communicate, higher efficiency.
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③. Real-time voice communication
YY voice to the game itself is designed to communicate with the guild to do, do not play games everyday friends may not know.
Why do we not use micro-channel voice, voice nail as our main means of communication. Mainly from the following places to consider:
1). Mode voice conference itself has its irreparable defects. We imagine, if you are in the office when there is a problem, you want to ask the person next to you will tell him, Hey, we want to talk to you, you should be me. Then you send out bibibibi voice at him, and then he told you, well, we communicate about. Then again you chat. This efficiency can be imagined.
Yy which we use in offices and conference rooms divided according to functional, sectoral nature. For less demanding conference confidentiality, can be resolved. For high confidentiality requirements can also be set to encrypt the channel.
2). Emphasize real-time online, no one should remain online during work
From the morning of the morning meeting began, everyone in the channel around the clock large companies, usually in the office sector sub-channels. Internal communication can simply turn on the microphone. Usually a colleague to speak, you can hear the first time. Required to initiate voice conferencing alone. We can at any time, corresponding propaganda colleagues, and communicated to other colleagues. Without the need to confirm each other.
3) Daily morning will communicate daily sub-channel named
Here is our own company's daily Channel Screenshot:
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. ④ business process software - Light streams BPM
For approval, our regular examination and approval of leave are taking a built-approval nails.
Built-nails approval is relatively simple, filling and circulation is relatively simple. For mild process.
For complex process that involves many people work together, repeatedly CC, we use light stream (stream of light is our sales agent of a BPM product, ask your account manager for details) design flow.
Examples of internal release process:
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⑤. Each department business systems
Developed by Zen project management, source code version with gitlab, internal company documents and daily announcements with dzzoffice, crm with Goku crm, in-house training with edusoho and so on.
Many open-source software follow different protocols. Started here is not too much, you can go to Baidu to find out.
Summary, our day:
8:30 am, nail punch card attendance, full lines on yy voice, then himself to the office of various departments, will complete the morning after the morning meeting, stay on the line, smooth voice.
17:30, in the full light of day daily work flow of writing, department heads responsible for identifying work that day, so that we punch out.
Extraordinary meeting, or as people need to be cut directly to the corresponding channel yy office, direct propaganda. Also you can put the person into a temporary conference room communication.
We put a lot of processes within the company has become a sort of light streaming applications can be launched at any time for employees to fill.
During the epidemic, we are asking everyone to work every day to do sum up the day, summed across units will be sent to the leadership for approval level 1, level 2 cc leadership, cross-sector partnership cc.
In addition, we will also make the process of communication with customers on a light stream. For example, the customer product feedback submitted over. To our product department, testing, and development departments, eventually transfer to the sales department, will be submitted every customer feedback have done follow up.