Participating in academic conferences is generally divided into two types, one is to participate in the conference by submitting papers, and the other is to participate in the conference as an audience. Audiences can basically sign up directly, pay money, and then go to the venue to participate on the same day. Let me focus on sharing with you the entire process of submitting papers and participating in the conference.
1. Prepare the paper
Prepare an academic paper according to the research direction and check for plagiarism in advance. Papers can be full text or abstracts. Of course, you can also first determine the academic conference to which you will submit your paper, and then prepare the paper accordingly, and just make sure you make good time.
Generally, the basic number of pages for EI conference manuscripts is 6/7 pages. For any excess pages, an additional page fee of 300-500 yuan/page will be charged. Therefore, if you plan to submit your paper to an EI conference, it is recommended that the number of Chinese words in your paper should be about 4,000-5,000 words; the length should be 6-7 pages, no less than 5 pages, including all tables, references, and appendices.
In addition, EI conference articles must be in English version, and no part of the final version can contain Chinese.
2. Find a meeting
You can ask your mentors, colleagues, and classmates to recommend you, or you can pay attention to societies, associations, or professional organizations in related disciplines, or look for them through new media channels such as Xiaomu Chong, public accounts, and forums. In addition, it is also a good choice to directly search for academic conferences in this field on academic conference service websites such as MeetConf.
No matter which method you use, you must first carefully read the conference time, location, publications, previous searches and other information, and try to choose high-quality conferences that are closely related to your research field. You cannot choose based on location or time only. After all, it is not tourism~
There are many "fake conferences" and "water conferences" on the market. In addition to research fields, when selecting, you can also make a comprehensive judgment based on the sponsoring organization, conference session, previous search results, CNKI collection status, etc., to prevent the paper from being unable to be published and retrieved later. , or even being defrauded of money.
3. Paper format adjustment
Generally, when a manuscript is submitted to the conference committee, there will be format requirements. Before submission, download the template from the official website of the conference, adjust the paper format according to the template, and submit the manuscript before the deadline. If time is urgent, you can submit your paper first, adjust the format according to the template after acceptance, and explain the situation to the editor later.
4. Conference registration and submission
The Submission page of the official website of the conference will introduce specific submission methods. Generally, there are two methods of online system submission and email submission. It is recommended that system submission be preferred. Just follow the prompts, click the submit button, fill in basic information such as email, mobile phone number, school, etc. to complete the account registration, then fill in the paper information and author information, and submit the manuscript.
When submitting a manuscript, you can choose to submit an abstract or a full text. If you need to publish the article publicly, you can only submit a full text; if you just want to participate in conferences, give speeches and communicate, you can submit an abstract.
Generally, there will be Early bird registration about three months before the start of the conference, and the registration fee will be cheaper. If you can, you can submit your manuscript early.
5. Review and revise manuscripts
After receiving the manuscript, the editor will register it, conduct a preliminary review of the paper's topic, format, information completeness, etc., and then send it to a reviewer (reviewer) in an "anonymous" manner for review, and finally combine multiple reviewers Expert opinion gives the results. The whole process usually takes about 1-2 weeks .
The review results can be divided into three types: rejection, modification, and acceptance. If revision is needed, the editor will return the manuscript to the author, and the author will revise the paper accordingly according to the review comments until it is accepted. After being accepted, please submit the final manuscript and related materials strictly in accordance with the meeting requirements.
6.Payment
After the paper is accepted, a certain page fee must be paid for publication and retrieval. Note here that if the school or unit can reimburse, remember to understand the reimbursement process and requirements in advance.
7. Share preparation
There are two ways for authors to participate, oral presentation or poster presentation . In terms of value and difficulty, oral presentations are greater than poster exchanges. If you want to train yourself, get to know peers, and deepen communication, oral presentations are preferred; if you just want to get proof of participation in conferences and submissions, and for graduation, evaluation, and other rigid reasons, you can also choose Simple poster exchange.
Oral reports need to produce PPT and send it to the conference team in advance. The speech will be in English. There will be an interactive Q&A session after the speech. Remember to prepare in advance. Generally speaking, the sharing time is 10-15 minutes, and the interactive question and answer session is 3-5 minutes.
The poster display is relatively simple. Just make the poster as required, attend in formal attire, and answer questions when someone comes up to talk.
If you only want to publish papers and do not want to attend the conference, you can consult the organizer in advance. Some organizers require at least one author to participate in the conference and share, while others do not require it.
8.Preparation for attending the meeting
Pay attention to the meeting: Always pay attention to the meeting notice before attending the meeting to prevent missing information.
Communicate more with the conference affairs team: During the entire process, if you have any questions about registration, paper submission, conference procedures, material preparation, etc., you can consult the conference affairs team , which saves time and effort and does not have to go it alone.
Visa preparation: If you are going to attend an international conference overseas, it is best to apply for a visa one month in advance. If you are transferring from the United States, remember to apply for a transit visa in advance.
Accommodation and transportation: Arrange hotel accommodation, air tickets, transportation and other matters in advance. You can also choose a hotel partnered by the organizer, and the price will be slightly cheaper.
Schedule: Download and read the conference manual in advance, mark out the key reports that you are interested in, plan your time schedule for the day, and prepare questions to ask in advance.
9. Attend the meeting
After arriving at the venue, register and receive conference materials, and then follow the procedures to participate in the opening ceremony. Generally, the person sharing the opening ceremony of the conference is the industry leader presented by the organizer.
Then comes the report and exchange session, where the conference organizers will invite some well-known experts and scholars in the industry to give keynote speeches and share the latest research. The second step is oral report communication, where the author reports and communicates his or her research, and then engages in interactive discussion.
10. Publication search
After the conference, the organizing committee will publish all papers in the form of a collection and submit them to the publishing house for retrieval. Generally, conference proceedings can be published 1-3 months after the conference, and entered into the EI database in 3-6 months.
It should be noted that academic conference organizers, publishers, and search databases are all separated (some conference organizers will cooperate with publishers). Whether it is EI, SCOPUS, SCI or CNKI search, there is no 100% search. But generally speaking, more reliable conferences have certain standards for review and acceptance. As long as they are accepted, the search will not be a big problem.
Secondly, SCI does not search conferences. The SCI search mentioned in academic conferences refers to recommending excellent accepted papers to cooperative SCI journals .
The above is a sharing of the entire process for participating in and submitting papers to academic conferences. I hope it will be helpful to you.