Hello everyone, I am Lao Yuan.
As project managers, all kinds of problems are flooding our work and life. When it comes to how to deal with them, everyone may have a different opinion, but not everyone knows how to review and sort out, so that we can improve ourselves efficiently.
Many people are tired of coping with work, not to mention reviewing, they may not have enough sleep time, especially for project managers.
But you can't escape that the leader will always ask you to write some reports, summaries, and reports, and force you to have an intimate contact with the review.
Methods and methods are very important in how to do the review to a high standard and satisfy the leaders.
Today I will give you Amway 5 review methods, I guarantee you will save trouble and the leader will be satisfied.
1. KPT review method
In the middle of July, I have been doing things related to review, such as the company’s OKR review and mid-year strategic planning. However, many daily life and work matters do not need to think so long-term. We can choose some lightweight review methods, such as KPT review method:
Keep: Which ones need to be kept in the future?
Problem: What problems did you encounter?
Test: Do you have any ideas for follow-up testing and trying to improve?
The most valuable content here is the problems and solutions you encounter at work. After you record these contents, reflect and summarize them regularly.
Gradually, you will form your own characteristics, and it can further evolve into a methodology in your work. When you have the same problem as others, you can solve it in a shorter time.
The problem that the KPT model wants to solve is "how to do better next time?" The core of the content is "flow" , and the key action is "try" .
For example, in the review after the end of the project, first, it often only talks about the problem, which will cause the good points in the current project to not be refined and continued, and these good measures may depend on the individual and have not been consolidated into the team operation;
The second is when discussing solutions to problems, one hopes for a complete revolution, wishing to overthrow and rebuild the structure and process, but either the movement is too big to make up his mind to implement, or the solution is not well thought out, and the big move introduces new problems. This kind of derivation and reconstruction The mode of the team is very harmful.
Keep and Test in KPT are to solve the above two problems. In the review, the advantages of Keep must be refined. Long-term accumulation will form an active checklist.
In the future, if each activity is carried out according to this method, the knowledge and habits of the team will be formed, so that the quality of the activity can be guaranteed, and the advantages will undoubtedly bring positive incentives to the morale of the team;
The meaning of Test is to try in small steps, a more agile way.
The reform can be gradual and will not cause severe conflicts to the team. We include the effective Tests into the Keep, discard the ineffective ones, and start a new test.
2. 3R review method
The 3R review method is suitable for schedule review, especially daily quick review.
Record: Completely record the progress of the matter, so as to reflect on the rationality of each step.
Reflect [ruminate]: Reflect on the good and the poor in the project process.
Refine refinement [react reaction]: Extract methods from practice, form methodology, and formulate unified standards.
It has a general routine called "Review Triangle", which includes three steps: record, reflect, and refine. This method is relatively simple and effective.
3. KISS review method
KISS review method is a scientific project review method, which can transform past experience into practical ability to promote better development of the next activity, so as to continuously improve the ability of individuals and teams, continuously match job requirements and achieve goals.
Keep (that can be kept): Review what you did well, record it, and keep it in the future; this will make the most of your longboard, and after many times of accumulation, bring it to the extreme, making it impossible for others to surpass longboard.
Improve (follow-up needs to be improved): review which things are not ideal, formulate improvement plans, and take improvement actions; this will turn things you are not good at into your own strengths through step-by-step iterative optimization, and you will find The long board of the child will be much more than others.
Stop (need to stop immediately): If the replay is unfavorable to your mentality, behavior, and thoughts, stop immediately to avoid making mistakes again. This will help you understand your shortcomings and shortcomings, and through timely removal and stop loss; constantly improve your shortcomings plate.
Start (must start): Review which abilities/experiences you lack, and make a learning plan. This will help you focus on those experiences and abilities that you have not yet had, and give you the opportunity to rebuild. What others have, you will also have, making you more complete.
When is it appropriate to use the KISS model?
It is generally recommended to use it in the link of action landing during the review. At the same time, if the team uses the KISS model, it must be noted that each step requires the members of the team to reach a consensus.
4. PDCA review method
"PDCA" refers to the PDCA cycle, also known as the Deming cycle, which I would like to call the universal ring.
In the quality management activities, it is required to make plans, implement the plans, check the implementation effect, and then include the successful ones into the standard, and leave the unsuccessful ones to be solved in the next cycle.
This working method is the basic method of quality management and a general model in management.
It can be used as a review tool, as a project management method, and as a model to determine the iterative optimization of product requirements...as long as you can use it, it is omnipotent.
1. The P (plan) plan includes the determination of guidelines and goals, and the formulation of activity planning.
2. D (Do) Execution Based on the known information, design specific methods, plans and plan layouts; then carry out specific operations according to the design and layout to realize the contents of the plan.
3. C (Check) Check and summarize the results of the execution plan, distinguish what is right and what is wrong, clarify the effect, and find out the problem.
4. A (Action) processing The results of the summary inspection are processed, the successful experience is affirmed and standardized; the lessons of the failure should also be summarized and paid attention to. Unresolved issues should be submitted to the next PDCA cycle for resolution.
5. GARI review method
The GRAI review method is a review method that focuses on the target, focuses on the deviation between the result and the target, analyzes the reasons and summarizes the rules.
Specifically, it can be expanded in this order:
G (Goal) Review the goal: what was the original purpose or expectation;
R (Result) Evaluation results: compared with the original goal, what are the bright spots and shortcomings;
A (Analysis) analysis: the root cause of the success and failure of things, including both subjective and objective aspects;
I (Insight) Summarize the rules: Through the above analysis, find out the more effective and more in line with the essential laws of things, such as the next time you encounter the same problem, what countermeasures should be taken.
I have also shared the specific operation and implementation method in detail in the previous article. Fans and friends who want to know can go to review it by themselves.
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