4.1 Overview of overall project management
Project management includes scope, schedule, cost, quality, human resources, communication, risk, and procurement.
The project management knowledge area includes the various processes and activities required to identify, define, combine, unify, and coordinate the different processes and project management activities within each project management process group.
4.2 Develop a project charter
A document that formally approves a project.
4.2.1 Developing the project charter process
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content include:
Purpose of the project or reason for approving the project
Measurable project goals and associated success criteria
General requirements of the project
general project description
Key Risks of the Project
Overall Milestone Schedule
overall budget
Project Approval Requirements
Delegated Project Manager Machine Responsibilities and Authorities
Sponsor or other person who approved the project charter, name, authority
Management Process Basis: Agreement, Project Statement of Work, Business Case, Enterprise Environmental Factors, Organizational Process Assets
Tools and techniques to be employed: expert judgment, facilitation techniques
4.2.2 Basis for developing the project charter
1. Agreement
2. Project statement of work: business requirements, product scope statement, strategic plan
3. Business justification: market needs, organizational needs, customer requirements, technological progress, legal requirements, ecological impact, social needs
4. Business environment factors: organization or company culture and structure, government or industry standards, infrastructure, existing human resources, etc...
5. Organizational process assets: (1) The process and procedures of the organization's work (2) The organization's overall information storage and retrieval knowledge base
4.2.3 Expert judgment
Knowledge sources include: other units within the performing organization, consulting firms, stakeholders including clients or sponsors, professional or technical associations, industry groups.
4.2.4 Item selection method
1. Net present value analysis
2. Analysis of return on investment
3. Analysis of investment payback period
4.2.5 Project kick-off meeting
(1) Determine the objectives of the meeting (2) Do a good job of preparation before the meeting (3) Clear and inform the participants of the meeting (4) Clear the main topics of the meeting (5) Make a record
4.2.6 Project objectives
Goals must be quantifiable and measurable.
4.2.7 Boot technology
May be used to guide the development of the project charter. Brainstorming, conflict management, problem solving, and meeting management are all key techniques a facilitator can use to help teams and individuals complete project activities.
4.3 Develop a project management plan
4.3.1 Project Management Plan
It determines the ways and means of executing, monitoring, controlling and ending the project, which is the basis and basis for the formulation of other sub-plans.
4.3.2 Develop project management plan process
This includes documenting the actions required to identify, coordinate, and synthesize all the component plans into a project management plan.
"Developing a project management plan" is based on: (1) the project charter, (2) the outputs of other processes, (3) enterprise environmental factors, and (4) organizational process assets.
4.3.3 Project management information system
Consists of tools and techniques for summarizing, synthesizing, and disseminating the output of project management programs.
Project Management Information System (PMIS) is a project management system based on computer technology, which consists of planning system and control system.
1. Configuration management system: It is a subsystem of PMIS. The system includes the process for submitting change proposals, tracking the review and approval system of change proposals, determining the approval level of changes, and confirming the standard change methods.
2. Change control system: used to determine the ways and means of controlling, changing and approving project deliverables and documents.
4.4 Direct and manage project execution
4.4.1 Basis for guiding and managing project execution
1. Project management plan
2. Approved change requests
3. Business environment factors
4. Organizational Process Assets
4.4.2 Tools and techniques to direct and manage project execution
1. Expert judgment
2. Project management information system
3. Meeting
4.4.3 Direct and manage the results of project execution
1. Can deliver successfully
2. Work performance data
3. Change request
4. Update the project management plan
5. Project file update
4.5 Monitoring project work
4.5.1 Basis for monitoring project work
1. Project management plan
2. Progress forecast
3. Cost forecast
4. Confirmed changes
5. Job performance news
6. Business environment factors
7. Organizational Process Assets
4.5.2 Tools and techniques for monitoring project work
1. Expert judgment
2. Analysis technology
3. Project management information system
4. Meeting
4.5.3 Monitoring the results of project work
1. Change request
2. Work performance report
3. Project management plan update
4. Project file update
4.6 Implementing Integrated Change Control
4.6.1 Basis for integrated change control
1. Project management plan
2. Work performance report
3. Change request
4. Business environment factors
5. Organizational Process Assets
4.6.2 Tools and Techniques for Integrated Change Control
1. Expert judgment
2. Meeting
3. Change Control Tools
4.6.3 Results of Integrated Change Control
1. Approved change requests
2. Change log
3. Project management plan update
4. Project file update
4.7 Closing the project or phase
Role: Summarize lessons learned, formally close project work, and free up organizational resources for new work
4.7.1 Basis for closing a project or phase
1. Project management plan
2. Acceptance can be delivered successfully
3. Organizational Process Assets
4.7.2 Tools and techniques for closing projects or phases
1. Expert judgment
2. Analysis techniques: regression analysis, trend analysis
3. Meeting
4.7.3 Outputs for closing a project or phase
1. Handover of final products, services or results
2. Organization process asset update