The following operations are based on office2013
1. Automatic save
In order to prevent users from closing unexpectedly when editing documents, word provides the function of automatically saving settings.
The specific steps are as follows:
(1) Set the auto-save time interval and save path
File->Options->Save->Save auto-recovery information time interval (usually 3 minutes)
Select the auto-recovery file save path
(2) File->Open- >Recently used documents ->Recover unsaved documents (bottom) ->Select the most recently automatically saved document
2. The text has been rewritten
Sometimes when editing between texts, the newly edited text will overwrite the following text. This is because the current editing status is set to "rewrite", which can be solved in two ways:
(1) Click Insert The button
(2) has a "rewrite" status mark in the status bar below (if it is not displayed, right-click the status bar and check the "rewrite" and "insert" statuses, and change it to the "insert" status.
3. Quick Access Toolbar
There are some commonly used command tools when editing word. You often need to enter the menu first, and then go to the secondary menu to access, which is time-consuming. In order to improve efficiency and cultivate good personal editing habits, you can add your favorite or frequently used commands To the quick access toolbar, the specific steps are as follows:
(1) Find the command you want to add in the menu, such as save, and then right-click -> add to the quick template toolbar;
(2) Adjust the display position of the quick toolbar, Right click -> display at the bottom of the functional area
(3) to adjust the order of the tools in the quick toolbar, right click on the toolbar -> customize the quick access toolbar -> raise and lower the position of each tool (the lower the closer, the closer to the display area)
(4 ) Import/Export, you can export the toolbar you define for easy use in other environments
4. Full screen display
For monitors with smaller screens, you can set to display only the menu or not even the menu, so as to leave more space to read the content of the document, as follows:
(1) Click the "up arrow" icon in the upper right corner, which contains "Auto" Hide the ribbon", "Show tabs", "Show tabs and commands"
(2) Shortcut keys Ctrl_V+U, Esc
5. Red and blue wavy lines and paragraph marks
When some documents are opened, various red or blue wavy lines below the text affect reading. This is a warning that the word software system automatically recognizes the error. If you don’t need it, you can remove the mark, as follows:
(1) File -> Options -> Proofreading -> Remove the check box under "When correcting spelling and grammar in word"
( 2) File -> Options -> Display -> Uncheck the paragraph mark, and then click "Show/Hide Edit Mark" in the paragraph toolbar
6. F4 function key
The function of the F4 key in word can be to repeat the last command, the specific application is as follows:
(1) Write a paragraph of text, press F4, you can re-enter the paragraph of text
(2) Insert a shape (or modify the shape color), and repeat the insertion And modify
(3) Select the cells in the table to merge, then select other cells to be merged, and press F4 to execute the merge
7. Save word
After editing the word and before sending it to others, it is recommended to save into three different versions docx, doc, pdf
(1) docx can only be opened
in office 2013 and 2016 (2) doc can be opened in office 97 and above
(3) pdf only Can read (smallpdf.com converts word to pdf for free)
8. Delete the last blank page
| the reason | Solution |
|---|---|
| Extra carriage return | Click BackSpace to go back to the previous page |
| Section break or page break | A page break is displayed in the upper right corner of the paragraph, move the mouse to a blank page, and press the delete key |
| The carriage return was squeezed to the next page because the form on the previous page was too large and could not be deleted | Set the line spacing in the paragraph to 1 point |