In May this year, nine units including the Ministry of Finance, the State Administration of Taxation, the People's Bank of China, the State-owned Assets Supervision and Administration Commission of the State Council, the State Archives Bureau, the Standards Committee, the Joint Office of State Electric Power, the Civil Aviation Administration of China, and the China Railway Group held a launch meeting to deepen the pilot of electronic voucher accounting standards.
The formats of electronic accounting vouchers are very diverse, and the processing of electronic accounting vouchers has always been a difficulty for enterprises. Although this pilot work puts forward higher requirements for the upgrading of corporate finance and taxation systems, it is also very conducive for companies to take this opportunity to standardize reimbursement accounting and archiving management and promote the digital transformation of finance and taxation.
For enterprises within the scope of the pilot, time is tight and the tasks are heavy. It is necessary to transform and normalize the processing procedures of the nine types of pilot electronic vouchers as soon as possible to comply with policy requirements. Enterprises outside the pilot are also very concerned about the consequences it will bring to the enterprise. impact, prepare in advance.
Baiwang Cloud was deeply involved in the pilot work and was selected as a service guarantee unit for the electronic voucher accounting data standard trial to help enterprises complete service docking and meet the compliance requirements of the pilot policy, ensuring that the pilot electronic vouchers can be standardized and reimbursed and filed while reducing archiving costs. Improve operational efficiency and further promote the digitization, standardization and integration of corporate financial information.
It has been some time since the deepening pilot work was launched. What problems have enterprises faced during the deepening pilot process of electronic voucher accounting data standards? How did Baiwangyun help solve the problem? Let’s find out together.
01 Q&A on enterprise hot issues of "Electronic Voucher Accounting Data Standard"
Q1: The electronic voucher accounting data standard pilot includes 9 types of vouchers. How do companies distinguish the voucher processing procedures inside and outside the pilot?
The scope of this in-depth pilot work includes nine types of electronic vouchers, which are different from the original electronic voucher processing process and are difficult for enterprises to distinguish when processing. Baiwangyun electronic voucher solution can perform pre-processing and identify electronic voucher documents before filing reimbursement. After identification by the system, new processing procedures will be adopted for electronic vouchers within the pilot program, while electronic vouchers outside the pilot program will still be processed according to the original process.
Q2: Most of the pilot electronic vouchers are in OFD and PDF formats. How can enterprises efficiently and accurately generate the corresponding format files?
Among the nine types of electronic accounting vouchers in the pilot, four types of electronic vouchers are carried in OFD format, and two types of electronic vouchers are carried in PDF format. It can be seen that how to efficiently generate layout files is a very important issue.
Baiwang Cloud can help enterprises solve the above problems. The system will pre-make templates according to the requirements of the pilot and form a template pool to embed into the solution. Based on these templates, the structured data of the voucher is templated according to the policy requirements, and the data is combined with the template. During the processing process, Baiwang Cloud improves the generation efficiency and storage space by optimizing the processing flow and optimizing the storage method of files. In this way, Baiwang Cloud can achieve a processing efficiency of more than 2000TPS when generating formatted electronic vouchers, and the size is only a dozen K. Compared with traditional electronic vouchers, the generation speed is faster and the storage space is smaller.
Q3: How to standardize the archiving of electronic vouchers? What should companies pay attention to?
In this pilot work, each voucher has a corresponding operation guide. In the process of archiving electronic vouchers, it must comply with the requirements of the "Accounting Archives Management Measures" (Order No. 79 of the Ministry of Finance and the State Archives Administration) and Accounting [2020] Order No. 6, and also refer to the industry standards formulated by the State Archives Administration DAT/94 and DAT/95. These two industry standards are very important and it is recommended that everyone study them in detail.
Q4: Reimbursement accounting involves multiple systems. Can multiple systems share the electronic voucher file processing capabilities?
From the perspective of technical capabilities, the issuing end and the receiving end have a lot in common. First of all, reading electronic voucher documents is required, whether it is the original voucher or the accounting voucher for reimbursement entry and filing. It is necessary to realize the "machine "reading", we must also realize "people reading". Secondly, the generation of both original vouchers and accounting vouchers needs to comply with the requirements of the Ministry of Finance. Baiwang Cloud fully considers such needs when providing solutions.
Baiwang Cloud's electronic voucher solution provides enterprises with standard APIs that can connect the enterprise's issuing system, receiving sharing system, ERP system, reimbursement system, and electronic accounting file system to share and call the processing of electronic voucher files.
Q5: How to ensure the security, authenticity and non-tampering of credential data? Have sound mechanisms been established to prevent such risks?
Among the pilot requirements, protection strategies for different electronic vouchers are mentioned. For example, four types of electronic vouchers in OFD format, including bank receipts, bank statements, railway tickets, and air itineraries, generally use GBT38540 electronic signatures for file protection. For electronic non-tax income general payment books and fiscal electronic bills, electronic vouchers in PDF format will follow the GBT35275 national standard because they use digital signatures. For electronic general VAT invoices and special VAT electricity invoices, zip files (XBRL + digital signature) are used and follow the GBT31503 standard. Therefore, different security protection mechanisms will be used for different electronic certificates. When verifying the electronic certificate, the signature verification process can be performed separately based on the corresponding signature or seal.
In addition, the Ministry of Finance requires the authenticity and non-tamperability of documents to be ensured, that is, enterprises must ensure the integrity, authenticity and validity of electronic vouchers. On the basis of integrity, Baiwang Cloud will further verify the authenticity and validity and form a complete and safe signature verification mechanism.
Q6: How difficult is the implementation and delivery of Baiwang Cloud’s electronic voucher solution? Does Baiwangyun have the ability to conduct self-research?
The core of Baiwang Cloud's electronic voucher solution is empowerment, which empowers financial systems or archive systems. The products provided have standardized APIs and can be shared with multiple systems. They are light-delivery products and are less difficult to implement. Baiwang Cloud electronic voucher series products are all independently developed, and the Baiwang Green Pages products used have received more than 40 related software patents.
02 Baiwangyun electronic voucher solution helps enterprises upgrade
Relying on its technical advantages in digital fields such as bills, files, and layouts, and focusing on the electronic voucher business processing process at the issuing end and receiving end, Baiwang Cloud has launched a one-stop solution for electronic vouchers, with standard interfaces, comprehensive capabilities, and mature products, which can quickly meet the needs of pilot projects It is required to open up the "last mile" of electronic voucher application and accounting and reimbursement, and realize the digital upgrade of electronic vouchers and files.
Participate in standard setting
As a member of the electronic accounting voucher pilot working group, Baiwangyun participated in the standard formulation and design work as early as August 2021 in the small-scale pilot, and has a deep understanding of the requirements and standards of the pilot work.
With independent layout, safe and controllable
Baiwang Green Pages provides core capabilities for electronic voucher applications, including generation capabilities, reading capabilities, signature verification capabilities, parsing capabilities, and archiving capabilities. It independently develops core format technology and has obtained more than 40 OFD-related software titles, with high efficiency and stability. good.
Closed-loop electronic accounting file solution
Baiwang Cloud provides enterprises with a more efficient use and management experience of electronic accounting files, realizing full life cycle management of electronic accounting files online automatic collection, sorting and archiving, viewing and retrieval, file transfer, identification and destruction, forming a closed-loop management.
The electronic voucher solution launched by Baiwang Cloud has been applied to group enterprises in many industries such as banking, insurance, and energy manufacturing, forming a standardized and mature large-scale application, and has been widely recognized by the market.
Because of its leading technology, compliance and security, wide range of industry implementation scenarios, and remarkable enterprise application effects, Baiwang Cloud was selected into the Ministry of Industry and Information Technology's "2022 Information Technology Application Innovation Solutions (Typical Solutions)" and Baiwang Cloud's "Green Page Reader" It has also officially passed the highest level (implementation level 3) certification of the mandatory national standard GB18030-2022 "Information Technology Chinese Coded Character Set" of the China Electronics Technology Standardization Institute. It is the best choice for enterprise electronic accounting voucher management upgrades.
As early as 2021, the Ministry of Finance emphasized in the "14th Five-Year Plan Outline for Accounting Reform and Development" issued by the Ministry of Finance that it will promote the digital and paperless transformation of the issuance, receipt, accounting and archiving of electronic accounting vouchers. At this point, the pilot work on electronic voucher accounting data standards has begun to be accelerated. The nine types of pilot electronic vouchers involved in this deepened pilot have covered most of the financial processes of enterprises. They are also prompting enterprises to reshape their financial management models, optimize financial processing processes, and reflect Push enterprises to complete financial digital transformation as soon as possible.
Baiwang Cloud has always worked hand in hand with enterprises. Relying on its leading product technology capabilities and rich experience in the field of invoices and documents, Baiwang Cloud provides enterprises with a complete set of solutions such as electronic invoices, electronic accounting files, expenditure management, and supply chain collaboration, covering finance and taxation. Manage all scenarios, truly help enterprises implement and realize online, automated and digital financial processing, improve operational efficiency, reduce transaction costs, achieve compliance control, accelerate the financial digital transformation of enterprises, enhance the market competitiveness of enterprises, and ultimately promote digital The economy and the real economy are deeply integrated.