Document Management Solutions for the Energy Industry
Document management problems in the energy and power industry
In recent years, with the continuous improvement of informatization, the concept of enterprise network disk has become more and more popular. The traditional information systems of enterprises are not only backward and bloated, but also have poor disaster recovery capabilities and are difficult to upgrade.
A large amount of core technologies, design drawings, patents, financial statements and other documents are generated every year and are scattered and stored in the computers of each team member, making it impossible to manage them systematically.
After the company's internal data version is updated, data inconsistencies between parties often occur due to insufficient communication.
Party and government documents, product information, etc. cannot be communicated effectively and timely between the headquarters and branches, resulting in slow work progress.
Document management solution for energy and power industry
Through detailed communication requirements and local research with multiple energy companies, it is planned to separate the document management and collaboration business, and implement standardized management of document storage and sharing through new software systems and hardware. Yueku Enterprise Network Disk Team provides energy The company builds a cloud storage and collaboration platform based on private cloud architecture:
Provide cloud storage space to achieve centralized storage and efficient sharing of business documents.
To prevent fragmentation and scattered storage leading to the loss of valuable documents. The private cloud storage and collaboration platform uses cloud storage technology to save documents produced in daily work on personal computers to the cloud platform server for centralized storage and backup. When a single share reaches millions of files, it can still maintain the same smooth speed as local file operations. At the same time, various departments under the general LAN can easily synchronize data, achieving collaborative work while ensuring data security.
Implement unified permission management, access tracking, and security auditing for cloud documents.
Build a private cloud storage and collaboration platform within the energy and power unit, and establish a tree-like document structure and personnel organization structure for unified scientific management. In order to completely change the current status quo of document data sharing that is completely uncontrollable and untraceable, the cloud storage For electronic documents, the Yueku private cloud storage and collaboration platform strives to prevent data loss through file auditing, manual or automatic incremental data backup functions, and through flexible combinations of 12 permissions, it can be set for members or designated folders at each level. Permissions not only enable members to independently access the required information, but also ensure that the information cannot be accessed beyond their authority. At the same time, with the help of historical versions, historical records, operation logs and other means of all operations on documents, the unit's information security can be defined beforehand, controlled during the process, and traceable afterward.
The method of use is convenient and quick to avoid learning costs.
Yueku private cloud storage is closely integrated with the collaboration platform and the local operating system, which is in line with user habits. It supports drag and drop and shortcut key operation of files. It is quick to get started and simple to operate. It supports online preview of commonly used documents, and can directly open and edit files and automatically lock them. Files to prevent multiple people from editing them at the same time, resulting in confusing content. It also provides a search function to enable employees to quickly find the files they want in massive document data.
Summarize
Through the Yueku private cloud storage and collaboration platform, various energy companies have comprehensively optimized and improved the efficiency of corporate document management. Combined with other information construction methods, it actively supports and promotes business innovation and service innovation, and realizes the elimination of documents through information technology. management issues.