With the continuous implementation of policies and the continuous deepening of the digitization of invoices, digital invoices have become more and more popular. Compared with traditional invoices, digital invoices adopt more advanced elements and labeling management concepts, and the invoice data is more abundant. , More standard, adopting a more concise face style, using the XML source file format, adopting a new dynamic risk and dynamic credit management method, and truly realizing the "opening of invoices".
Today, more and more companies use digital bills. In order for taxpayers to be more convenient, compliant, and efficient in the actual application process of digital bill management, Baiwang Cloud has summarized some important concerns about the application of digital bills, not only for enterprises, but also for individuals. Let’s take a look .
enterprise
1. Put forward higher requirements for taxpayers to review invoices
Digital invoices do not rely on paper media. In the process of invoice management, there may be the possibility of repeated reimbursement, which puts higher requirements on the invoice audit work of financial auditors.
2. Higher requirements are put forward for the archiving of accounting vouchers and other materials
"Electronic Voucher Accounting Data Standards - Fully Digitalized Electronic Invoices (Trial Version)" clarifies the specific processing methods for digital electronic invoice reimbursement, entry and filing:
First, the recipient enterprise can only use the digital signature XML file for reimbursement and filing according to the provisions of Articles 3 and 5 of the "Notice", instead of saving it in paper form. Second, if the recipient enterprise needs to use the paper printout of the digital invoice in PDF or OFD format as the basis for filing the reimbursement, it shall also keep the electronic invoice containing the digital signature in accordance with the provisions of Article 4 of the "Notice". Electronic files in XML format.
The above requires enterprises to have the ability to support the storage of XML originals and meet the requirements of regulatory documents for electronic invoice filing.
3. Put forward higher requirements for enterprise invoices and tax risk management capabilities
Compared with paper invoices, digital invoices are not recyclable once delivered. If an upstream company issues an invoice maliciously, it will be difficult for downstream companies to find out. Under the background of the Golden Fourth Act, enterprises should pay more attention to internal control and compliance issues, establish a multi-dimensional risk assessment and early warning indicator system, set up risk control points and monitoring programs from multiple perspectives, and use positive attitudes and measures to improve corporate tax compliance. Realize dynamic monitoring of corporate tax risks.
Billing Clerk
1. Added face recognition function to effectively prevent identity theft
Issuing digital electronic invoices requires the person (legal person or billing officer) to verify the real-name information and face recognition. Many people report that it is troublesome, but in fact, this effectively prevents criminals from stealing and using other people's personal identities The occurrence of tax-related illegal activities with information is beneficial to both individuals and enterprises.
2. Invoicing can be traced to the source, and financial personnel can grasp their own risks
The payee and reviewer are canceled in the face information of digital bills, and only the issuer is retained. Under the background of the tax real-name system, if there is any abnormality in the billing behavior of the enterprise, it can be accurately locked to the biller himself. Therefore, this puts higher requirements on the work of financial personnel, and they must grasp their own risks and handle them more carefully.
In response to the above challenges, Baiwang Cloud, relying on years of experience in financial and tax digital management, has launched a digital bill compliance control solution to realize the digital management of the entire process of digital bills from billing, reimbursement, entry, and filing, and comprehensively improve the efficiency of enterprise invoice management , control tax-related risks related to invoices, and promote corporate financial and tax compliance.
Highlight 1: Automatic verification of invoices
Through the advance setting of verification rules such as invoice verification, repetition, header tax number consistency, serial number, invoice overdue, supplier blacklist, etc., the collected invoices are automatically verified and managed, and the duplicate verification is automatically performed to reduce financial costs. Manual review work reduces the risk of invoices.
Highlight 2: Comply with the archiving requirements of the "Standards for Digital Bills"
For recipient enterprises that adopt paperless reimbursement and filing, it supports batch uploading, automatic parsing, automatic acquisition, and online filing of original electronic invoice files; supports XML original file storage + visual online preview of invoices.
For recipient enterprises that need to print paper documents of digital electronic tickets, it supports batch uploading, automatic parsing, automatic acquisition, and online filing of original files; supports automatic matching of XML electronic files and digital electronic ticket printouts; supports electronic documents of digital electronic tickets Co-management with paper documents supports the association between the management of paper-based physical files and paper-based files, and satisfies the effective correlation index between digital electronic files and offline paper-based files.
Highlight 3: Tax Risk Management and Data Insights
By extending tax management thinking to the front end, and combining risk and compliance indicators, risk plans, risk warnings, etc., Baiwang Cloud has transformed the original lagging and passive management and control of invoice risk into a front-end, active, and controllable approach. Know beforehand, participate in the event, and report after the event to reduce the occurrence of tax risks. In addition, it also supports the provision of statistics and analysis reports related to invoicing and usage from the perspective of the group, helping enterprises to enhance the efficiency of collaboration, interaction, analysis, and management of invoice data, and fully exert the value of invoice data as a productivity factor of digital assets in the new era of enterprises.