Editor’s note: There are different types of knowledge management systems on the market, some for file management and some for content management, each with its own advantages, so what are the advantages of an easy-to-use KMS?
Keywords: knowledge management system, free operation and maintenance/installation,
As enterprises pay more attention to the invisible knowledge of enterprises, the position of knowledge management system in enterprises is becoming more and more important. Enterprises not only regard KMS as a warehouse for knowledge storage, but slowly regard KMS as a A platform for knowledge storage, processing and reuse. With so many knowledge management systems on the market today, it is unavoidable to be dazzled, so what functions should a cost-effective and easy-to-use knowledge management system have?
This article chooses the knowledge management system of Tianling Synology NAS as an example for introduction. Why choose it? The reason is simple. It is a product that requires no installation, no operation and maintenance, can be used when connected to the Internet, and can be accessed from the external network. For many small and medium-sized enterprises, it will have a relatively large advantage in terms of technical and labor costs.
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Rights management function that can organize and document permissions according to rights and needs
Enterprise positions are divided into levels, and the corresponding files are also different. Fine-grained permission settings and flexible permission combinations can assign permissions according to different positions, departments, and personnel. The system supports directory permission settings and single-file permission settings to prevent document Leakage, effective control of various losses.
It has complete document operation functions such as document upload, online preview/editing, search, etc.
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(1) Unified knowledge search, knowledge search efficiency increased by 100%, and a unified search platform was established to help employees find the required knowledge quickly and accurately; various knowledge search methods such as keyword search and combined condition search were provided, as well as popular keywords, Various functions such as searching for associative words;
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It seamlessly integrates with Office, supports online editing of various Office, WPS documents and other text documents, supports online multimedia playback (MP3, MP4, wma), supports online reading of documents in dozens of formats, etc.
3. Secondary processing and reuse function with knowledge
(1) Knowledge map function: as the output module of the knowledge management system, the knowledge map includes the source of knowledge, integrated knowledge content, knowledge flow and knowledge aggregation. Realize assisting organizations in discovering the value, ownership, location and use of their intellectual assets;
(2) Learning and training function: Enterprise employees receive training course reminders on WeChat (or enterprise WeChat), click to learn, and at the same time, they can also conduct course training and study on the PC side, and can also automatically participate in a test by passing the test. Make the corresponding progress of your own test study progress and assessment progress, link it with performance, and improve the ability of independent learning (Vipshop customer service system internal training, Saiyifa microelectronics internal training)
4. Equipped with multiple information security protection functions to prevent leakage of internal documents
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Authority management: fine-grained authority setting, flexible authority combination, authority can be assigned according to different positions, departments and personnel, the system supports directory authority setting and single file authority setting, to prevent document leakage and effectively control various losses.
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Document viewing, downloading, and printing are self-added dynamic watermarks, and watermarks can be set for text and attachments to effectively prevent document leakage.
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You can define the security level and authorization rules of the document. If you share it online, you can directly set the corresponding password and time limit.