About Outlook mailbox backup
Outlook is one of the components of the Microsoft Office Microsoft Office software suite. It uses a set of Microsoft applications and services, shares and collaborates with Office tools, and keeps in touch with various devices. Users can log in to the homepage of the mailbox to apply for the mailbox with the domain name suffix of Outlook.
Using the Outlook mailbox for a long time will accumulate a large number of emails, which may cause the mailbox storage space to be full. Some friends have doubts: with so much storage space on the local hard disk, how big can an email be, and it can store a lot.
In fact, the emails in the Outlook mailbox are not necessarily stored in the local hard disk of the computer, but may also be stored on the server. In addition, emails can add tens of megabytes of attachments, and long-term use will occupy a very large storage space.
You may want to backup your Outlook mailboxes in several situations:
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For the convenience of management, important emails are regularly backed up, and then they can be deleted in batches when cleaning up the disk;
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Or worry about data loss and want to backup emails to other storage locations;
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Or share the local mail backup to the server;
And vice versa, and so on. No matter what the reason is, let's explore the method of Outlook mailbox backup together!
How to backup Outlook mailbox?
If you want to back up your Outlook mailboxes, you can use the export function, or you can use the archive settings.
1. Open your Outlook mailbox, and click File in the upper left corner.
2. Click Open and Export at the bottom, and select Import/Export from the list on the right.
3. Select the Export to file option in the pop-up window, and click Next.
4. Select the type of file to create and select Next.
5. Select the folder to be exported and perform filtering and other related settings, and click Next.
6. Select the path to store the export folder, and set whether to repeat the export or overwrite the previously exported folder.
7. In order to protect personal privacy, you can password-protect the exported files.
Alternatively, you can click "File" in the upper left corner and check "Options". In the new window switch to the "Advanced" menu on the left. Find "Auto Archive Settings" on the right, and set the path for "Move old items to". This frees up storage space without losing data. To specify folder archive settings individually, right-click the folder and choose Properties. Go to AutoArchive.
[Extended reading] AOMEI Backupper automatically backs up Outlook
If you want to back up your Outlook mailbox to another location, or want to implement a more flexible backup method for future query, you can use AOMEI Backupper to create a file backup task. If you want to automatically perform backups for a long time, you can set up scheduled tasks for automatic backups.
1. You need to go to AOMEI Backupper official website to download and install the backup tool.
2. After starting, click Backup on the main interface and select file backup.
3. Click Add Directory to select the storage location for Outlook emails.
4. Choose where to store the backup, either a local hard drive or an external hard drive. You can even choose to backup to NAS or shared folder after upgrading to VIP.
Tip: After selecting the target folder, filter settings can be made. Move the mouse to the end of the selection bar and click the funnel-shaped icon. In the pop-up window, you can set files in special formats that need to be backed up, and you can also exclude data that does not need to be backed up.
5. Then click Start Backup.
Tip: To set up automatic backup, click the Scheduled Backup option at the bottom to set the backup time before starting the backup.