Which software or platform is better that supports multi-person collaborative editing of documents in a LAN? PingCode, Confluence and other knowledge base tools, Tencent documents, Feishu documents, etc. all support multi-person collaborative editing. How to choose? This is the most common question enterprise teams ask when looking for a document management tool.
The software that supports collaborative editing in the local area network can be divided into two categories. One is knowledge base tools (such as Confluence, PingCode knowledge base, etc.), which are suitable for knowledge management, sharing and collaboration scenarios within enterprises or teams, mainly focusing on knowledge Management, sharing and collaboration, suitable for enterprises or teams that need long-term accumulation and system management knowledge, such as technology research and development, product design, training, etc. The second is multi-person collaborative online documents (such as Tencent documents). Online documents edited by multiple people at the same time usually provide functions such as real-time collaboration, file sharing, task assignment, and templates, and pay more attention to real-time communication, file processing, and teamwork. It is suitable for daily office and project management scenarios.
1. Five mainstream multi-person collaborative document editing software at home and abroad
Do you recommend a software or platform for multiple people to collaboratively edit documents in a LAN? Inventory of 5 mainstream multi-person collaborative document editing software at home and abroad: 1. PingCode knowledge base; 2. Confluence; 3. Tencent Documentation; 4. LibreOffice; 5. Yuque.
1. PingCode
A document management tool of the knowledge base type, one of the most recommended knowledge base tools by many domestic teams, the product has an excellent reputation. It is mainly used to build team knowledge base, document management, multi-person collaborative editing, external document sharing, etc. It is suitable for almost all types of teams in the enterprise. Because it can associate requirements, tests, defects and other links, the experience in the software development team may be far superior to other teams.
The PingCode knowledge base tool is widely used in:
- Production and research document management, such as: technical specifications, PRD requirements documents, test descriptions, process system descriptions;
- Sales/customer support, such as: product introductions, instructions, solutions, FAQs, online manuals, etc.;
- Education/training, such as: helping trainers and students share, manage and learn materials, videos, and improve learning efficiency and quality;
- Official website documents, such as: help center, operation manual and other materials are directly published on external websites, and external publicity and help support windows are built;
- Establish an internal question-and-answer community, such as: announcement release (new system, public announcement, monthly report...), data collection, idea collection, internal problem discussion, competitive product intelligence, etc.;
PingCode knowledge base tool features include but are not limited to:
- Real-time online collaborative editing by multiple people, real-time saving and synchronization of information, and quick traceability of historical versions;
- Documents support sharing, following, commenting, and annotating, and you can receive reminders in third-party accounts such as Messages/Flying Books;
- Support rich text editing, support inserting pictures, tables, mind maps, videos, Markdown, code blocks, pages, attachments, etc., support template creation and reuse;
- Deeply related to specific work items of R&D project management and test management, forming a closed management loop of "demand-development-test-knowledge precipitation";
- Pages and work items are related to each other. Pages support inserting work items and work status. Specific work items can be directly associated with knowledge base or pages;
- Supports page-level authority control, watermarking, auditing and other security capabilities;
Software advantages:
- The product is ready to use out of the box, easy to use, and the product service has a good reputation;
- The basic version is provided free of charge for teams of less than 25 people;
- Localization, support Xinchuang, Kirin, etc.;
- Supports private deployment, customization, and Saas purchase methods;
- International information security system certification and fine authority control, security is guaranteed;
Software Cons:
- Does not support multiple languages;
- Unable to satisfy the construction of knowledge bases such as Baidu Encyclopedia;
2.Confluence
A team-level knowledge base sub-product built for software development teams with very mature functions. It is built by Atlassiana, Australia. It is a relatively well-known enterprise knowledge management and collaboration software in China. It is similar to the domestic PingCode knowledge management sub-product and can be used It is suitable for building an enterprise wiki, has mature functions, and can be directly related to all aspects of R&D management.
The advantage of Confluence is that it integrates a lot of well-known plug-ins, which can almost connect the software needed for work with it. But unfortunately, it is very expensive, and the local version is discontinued for mainland users, but foreign users are not affected.
Advantages and disadvantages of tools: The advantages are structured document management, rich document templates, and very rich plug-ins. Confluence integrates almost all mainstream foreign tools. The disadvantage is: as the number of people increases, the access speed will become very slow and the management will become complicated; Confluence is very expensive. 20,000-30,000/year. There is no company in the country, and all services are completed by agents, and the price is not cheap (some agents cost 10,000 per day).
URL: https://www.atlassian.com/software/confluence
3. Tencent Documentation
Similar products include graphite documents, Jinshan documents and so on. The core capability advantage of such tools is efficient and convenient collaboration and sharing of documents. Although they can build knowledge bases, help centers, and e-books, they are not as good as PingCode and Gitbook in terms of structure and page-level authority control. and other professional knowledge base products.
4.LibreOffice
LibreOffice is an open source office suite that provides editing functions for various file formats such as documents, spreadsheets and presentations. With third-party plug-ins, LibreOffice can support multiple people in the local area network to edit documents collaboratively. At the same time, LibreOffice supports a variety of document formats, including Microsoft Office and OpenDocument, etc., which is convenient for users to work in different environments.
[Official website: https://www.libreoffice.org/discover/libreoffice/]
5. Sparrow
Although the knowledge base tool also has team collaboration functions, it is not strong. Personally, I think it is enough to be a human knowledge base or a note-taking tool. Because this is a project that was incubated within Ant in 2015, and the mobile terminal will be released in 2022, so the functions are not mature.
Yuque, like other knowledge base tools, uses "structured knowledge base management", which is similar to the catalog of books in form. Unlike other products that can create documents at will, each document on Yuque must belong to a certain knowledge base. Yuque hopes to help users establish knowledge management awareness and cultivate good knowledge through such product design. management habits. In addition, it can satisfy the note-taking method under the "card note" methodology.
In terms of functions, it has global search, rich insertion functions (such as mind maps, etc.), easy-to-use sketchpad functions, and good operating experience.
But the shortcomings are also obvious. The mobile terminal has very limited functions, is more suitable for individuals, and has weak teamwork capabilities; it cannot keep logging in and often needs to log in repeatedly; some users complain that the interaction design is anti-human.
URL:: https://www.yuque.com/
2. How to choose the appropriate multi-person collaborative document editing software in the local area network
Team needs and budget
When choosing a software for multi-person collaborative document editing in a LAN, the needs and budget of the team must first be considered. Different teams may have different needs for collaborative editing capabilities, data security and privacy, technical support and services, and more. Users need to weigh various factors according to their actual situation and choose the most suitable product.
Function and Performance
The function and performance of multi-person collaborative editing document software in the local area network is another requirement
Multi-person collaborative editing document software in LAN is a software that can run in a LAN environment and supports team members to collaborate on the same document in real time. Such software usually has functions such as file sharing, rights management, and real-time editing, which can help teams improve work efficiency and collaboration. The advantage of multi-person collaborative editing document software in the local area network is that the data is stored on the local server instead of the cloud, which helps to protect data security and privacy.
factors to consider. Users need to evaluate the performance of various software in terms of real-time editing functions, file sharing, rights management, etc., and choose products with complete functions and stable performance. In addition, software compatibility and scalability should be considered to ensure that the changing needs of the team can be met.
Data Security and Compliance
Data security and compliance are the key factors in choosing a document software that can be edited collaboratively by multiple people in the local area network. Users need to ensure that the selected product has sufficient data encryption, rights management, and auditing functions to protect the team's data security and privacy. At the same time, it is necessary to consider whether the software complies with the compliance requirements of the industry, such as GDPR, HIPAA, etc.
Technical support and service
Technical support and service are also very important for the purchase of multi-person collaborative editing document software in the local area network. Users need to ensure that the selected product provides professional technical support and services, such as installation and deployment, configuration, update, maintenance, etc. In addition, the community and developer resources of the software should be considered, so as to get timely help and support during use.
in conclusion
In short, multi-person collaborative document editing software in the local area network can help team members work on the same document in real time and improve work efficiency. When choosing the right software, it is necessary to comprehensively consider multiple aspects such as team needs, functions and performance, data security and compliance, technical support and services. I hope the comparative analysis in this article can help you make a wise choice among the many collaborative document editing software in the local area network.
Frequently Asked Questions and Answers
What are the typical application scenarios for multi-person collaborative document editing software in a LAN?
Multi-person collaborative document editing software in the local area network is suitable for scenarios that require multiple people to edit documents in real time and improve collaboration efficiency, such as project management, team collaboration, document approval, etc.
How does multi-person collaborative editing document software in a LAN ensure data security and privacy?
The multi-person collaborative editing document software in the local area network protects the user's data security and privacy by means of data storage in the local server, encrypted transmission, rights management and audit functions.
What are the differences between open source multi-person collaborative document editing software and commercial software in a local area network?
Open source software is usually free to use, but may require more technical skills for configuration and maintenance; commercial software provides paid services, including professional technical support and software updates, but the cost may be higher.