What are the free and easy-to-use oa systems? Take stock of these models!
Office Automation (OA) , the abbreviation of Office Automation in English. It can be linked with daily affairs through specific processes or specific links , so as to improve the efficiency of official documents in circulation, approval, release, etc., realize standardization of office management and information, and reduce operating costs of enterprises.
So there are so many OA systems, how can an enterprise choose an OA system that suits them ? Below I briefly share the key points of choosing an OA system , and take stock of four free and easy-to-use OA systems . First of all, before choosing an OA system, an enterprise should :
1. Identify your needs
Enterprises should not be blind when choosing software. Before making a selection, they must know what they need. Is the current status of the enterprise suitable for management software? Is management software suitable for your industry? In other words, we must first understand the vacancies or deficiencies in enterprise management, and then understand the software suitable for the enterprise .
2. Confirm management objectives
If an enterprise wants to buy OA software, it just wants to manage the enterprise, so it must be clear in its heart what problems it wants to manage in the enterprise? Or where is the focus of management?
3. Software selection
- Manufacturer selection : When choosing an OA system software manufacturer, the manufacturer generally needs to give customers a DEMO demonstration. The enterprise should not only focus on the DEMO, but organize a small number of employees to experience the use in person, enter the data, and use it according to the business process of the enterprise , and finally evaluate the OA software score.
- Function selection : software is to be implemented in the enterprise. If you want to choose software, even a small company will continue to develop, so the functions must be complete, and it is best to be continuously upgraded, so that the software can continuously meet the needs of the enterprise. need.
- Optional service : This refers to the after-sales service of the software manufacturer. After a piece of software is purchased and implemented, there will be a learning period, exploration period, familiarization period, and adaptation period. During this process, the manufacturer needs to cooperate with it. OA software that lacks services cannot be used for a long time.
- Choose the price: the same function compares the service, the same service compares the price, and the cost performance is also one of the important reference conditions.
The well-made OA system software on the market includes Jiandaoyun , Netease Honeycomb, Teambition, Jinhe Synergy, OA Office, etc.
The following article will take stock of several free and easy-to-use OA system software:
1. Jian Daoyun
Official website: https://www.jiandaoyun.com
Jiandaoyun is a cloud office system that integrates workflow, CRM, ERP and other functions . It can realize the sharing and communication of information within the enterprise , and supports various task assignment and collaboration methods , such as task list, work order, schedule, etc. In addition, Jiandaoyun also provides a powerful report making function, which can realize the data statistics and analysis of various businesses of the enterprise, and provide support for the business decision-making of the enterprise.
The "Enterprise Operations Office System" application of Jiandao Cloud Template Center includes three major sections : administration, finance, and personnel .
Administrative module : process application is easy to handle!
Different types of application forms go through different processes. For example, the application for office supplies needs to be approved by the leadership and the administration, while the application for the conference room only needs to notify the participants. Through the process design function of Jiandao Cloud, unique processes can be designed for different application forms (as shown in the figure below):
After the administrator designs the application on the computer, bind it to the enterprise WeChat/DingTalk/WeChat, and then all employees can manage data on their mobile phones. Take DingTalk as an example to see the display effect of the administrative module on the mobile phone:
Financial module : all reimbursement inquiries can be handled with one hand!
With Jiandaoyun’s reporting platform, finance can obtain the details of expenditure and income in real time. In addition, with dozens of formulas and functions of Jiandaoyun, it can realize automatic calculation of data and effectively help finance to reduce the burden:
Personnel module : it is more convenient to manage internally and externally!
The personnel department is quite special. It manages employee transfers, contracts, training, attendance, salary, etc. for domestic needs, and recruits talents for external needs.
All of these can be realized by Jiandaoyun:
advantage:
1. Low cost : the digital approval process saves manual communication time, and the approval time and content items are clear;
2. High efficiency : through paperless office, receive tasks to be processed at any time, and process work on PC or mobile terminals ;
3. High degree of cross-departmental collaboration : the business process is interlocking, preventing each department from becoming an isolated island.
4. Strong flexibility : It supports the access of multiple third-party applications, which can meet the different business needs of enterprises. Enterprises can choose different applications for integration according to their own business needs , so as to better realize the optimization and collaboration of business processes.
Reference template: https://www.jiandaoyun.com
2. NetEase Honeycomb
Official website: https://c.163.com/index.html
NetEase Honeycomb is a unique cloud collaborative office platform, which was quickly welcomed by users in various industries after its launch. Its main functions include but are not limited to multi-terminal support, real-time communication, workflow management, etc., which are suitable for both individuals and enterprises.
advantage:
1. The collaboration method is very flexible, and can support multiple people to edit, comment, approve, sign and approve operations at the same time, making team collaboration more convenient;
2. Provide various guarantee measures such as data security, backup and recovery, etc., which can effectively guarantee the security of enterprise information.
shortcoming:
1. The focus is mainly on email management, rather than workflow management and document management, which may not meet the needs of some professional users;
2. The free version has limited functions, and you need to purchase the premium version to experience more functions.
3. teambition
Official website: https://www.teambition.com/
teambition is a very practical cloud office system, which provides many collaboration tools and project management tools to help teams complete tasks efficiently, and supports task assignment, scheduling, file sharing, comments, discussions and other collaboration methods.
advantage:
1. Provide a variety of project management tools such as Gantt charts and Kanban, which can help the team better grasp the progress and completion of the project;
2. The file sharing function is convenient for tracking the completion of tasks and adjusting the progress in time, allowing team members to quickly share files and collaborate online;
3. Can communicate and discuss in real time.
Cons: The free version has limited functionality.
4. Gold and Synergy
Official website: http://www.kinggrid.com/jinge_shouye/index.aspx
Jinhe Synergy is a traditional OA system software with powerful functions and popular among enterprises. It provides a variety of practical functions, including workflow management, document management, collaborative office, knowledge management, etc., to meet the needs of daily operations of enterprises. In addition, this software also provides practical functions such as data reports and custom searches. Enterprise users can better grasp various business data, optimize management processes, and improve work efficiency.
advantage:
1. It supports a variety of form designs, which can be adapted according to the different process requirements of the enterprise, which is convenient and easy to use.
shortcoming:
1. The interface design is relatively outdated;
2. Mobile applications are relatively weak, and it is difficult to meet the mobile office needs of modern enterprises;
3. The use threshold is high and requires a certain technical level;
4. The functions of the free version are relatively limited, and you need to purchase the premium version to experience more functions.
5. Feishu
Official website: https://www.feishu.cn/
Feishu is a very practical office automation system software, including a variety of basic functions such as workflow management, document management, collaborative office and attendance management.
advantage:
1. Provides many advanced features and customization options;
2. The authority management function can ensure that confidential information is not accessed by unauthorized personnel.
3. It has powerful meeting management functions, including meeting reservation, meeting invitation, meeting record, etc.;
4. It can realize the data statistics and analysis of various businesses of the enterprise, and provide support for the business decision-making of the enterprise.
shortcoming:
1. More suitable for medium-sized companies.
4. You need to purchase the premium version to experience more functions.
These OA system software have their own advantages and disadvantages. Choosing the OA system software that suits your enterprise can help the enterprise better standardize internal processes, improve work efficiency and management level, and achieve higher business value. I hope this article will help you choose a suitable free OA system.