EDI is developing rapidly. From its initial application to industries such as automobiles, logistics, and retail, the scope of its application continues to expand. At present, the financial industry and the clothing industry are also joining the team that uses EDI for data transmission. This article mainly introduces the realization of business data receiving and sending through the EDI system in the clothing industry. The client of this EDI project is a world-class fashion brand. In order to adapt to the current business needs, customers need to connect with third-party logistics through the EDI system to complete business processes such as goods receipt and delivery, which has become another typical case of the implementation of the EDI system in the apparel industry.
What messages need to be transmitted in the clothing industry? What are the required fields in these messages? What do they mean?
First of all, for the apparel industry, there are various types of messages that need to be sent and received, and they have different business meanings. There are 5 kinds of messages in this EDI project:
1. 832 Price/Sales Catalog
832 mainly provides prices for goods or services in catalog form. Therefore, the 832 message will contain the following two basic information: product information and price. Under normal circumstances, 832 message is used in the clothing industry, which can also be called basic material information. The main fields of transmission are:
- Catalog number
- Material information
- Bar code
- Color coding
- Size coding
- Season code
- retail price
In actual business, the garment factory sends 832 to the purchaser, and the purchaser enters the basic material information into the system.
Further reading: EDI 832 Price/Sales Catalog
2. 943 Warehouse inventory transfer shipping notice
The main function of the 943 is to issue an advance shipping notice to the warehouse. Issuing the 943 often means that the transfer from the manufacturer has been completed. The 943 message needs to contain the detailed information of the product. In the clothing industry, the 943 message is generally called a receipt notice. The main fields of transmission are:
- Document Number
- Receipt date
- Demand organization
- Purchasing organization
- supplier
- Carrier
- materials
- quantity of delivery
- unit price
- Settlement method
- warehouse
Extended reading: EDI 943 Warehouse Inventory Transfer Shipping Notice
3. 944 Warehouse inventory transfer receipt notice
944 is mainly to confirm that the manufacturer has received the notice of the transfer of shipment. Usually used by third-party logistics or warehouses, the message includes detailed product information received by the warehouse. The clothing industry mostly uses 944 as a purchase receipt, and the main fields for transmission are:
- Document Number
- Storage date
- Receiving organization
- Delivery note number
- supplier
- Supply address
- Material coding
- Actual quantity
Extended reading: EDI 944 Warehouse Inventory Transfer Receipt Notice
In actual business, the transmission logic between 943 and 944 is that the clothing manufacturer sends the receipt notice (943) to the third-party logistics, and the third-party logistics sends 944 (purchase receipt) to the clothing manufacturer after receiving the 943. Warehouse transfer inventory.
4. 940 Warehouse Shipment Order
The main function of 940 is to notify the warehouse when to ship. It is often used by the supplier to notify its warehouse to ship to the buyer/retailer. You can use 940 to specify the delivery content and time of the warehouse, or use 940 as a delivery notice. The main fields of 940 transmission in the clothing industry are:
- Depositor order number
- Name of consignee
- Consignee address
- Shipper ID
- Payer ID
- Shipment ID
- Customer ID
- Order type ID
- Shipper/Carrier Code
- Material coding
- The number of shipments
- Retail price size description
- Color coding
Further reading: EDI 940 warehouse shipment order
5.945 Warehouse Shipment Notice
945 provides shipment confirmation, and the warehouse can use 945 to notify the trading partner that the goods have been successfully shipped. The EDI 945 message can provide the seller with the necessary information to ensure that the shipment quantity is consistent with the order quantity. The invoice can be created based on the information in 945. In the clothing industry, 945 can also be used as a sales outbound order. The main fields to be transmitted are:
- Document Number
- date
- client
- Consignee
- Settlement method
- Shipper
- Actual quantity
- Material name
Further reading: EDI 945 Warehouse Shipment Notice
In actual business, the 940 and 945 messages are transmitted like this: the clothing manufacturer sends a shipping notice (940) to the third-party logistics, and the third-party logistics sends a sales outbound order (945) to complete the shipment of the goods. The above is the basic inventory transfer and shipment process. After completing the above operations, basic sales requirements can be achieved.
The above is all the messages needed for this EDI project. Customers and third-party logistics can realize business data exchanges through the transmission of these messages.
For the apparel industry, completing the above-mentioned business process is a fundamental part of the overall business. In addition to simple receipt and delivery, the actual clothing sales process also needs to consider the factors of return, exchange and material return. Therefore, on the basis of the completion of the implementation of the above five messages, it is also necessary to supplement the functions of return notification, sales return, return application, and purchase return. The detailed information of specific after-sales links can be modified according to actual business needs. In this way, a complete business process of the apparel industry is completed.
The EDI system will continue to help data transmission in more industries and fields. Which other industries will participate in the future? Stay tuned~
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