In the process of project management, data collection is very important. Collecting high-quality data through appropriate tools plays a vital role in decision-making. As a project manager, it is a necessary skill to flexibly use relevant tools in a specific scenario to collect relevant data in a timely manner, and to integrate multi-dimensional analysis through the collected data to formulate the correct project management strategy. This article briefly lists the tools commonly used in the process of project management to collect data, without too much discussion.
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1. Brainstorm
To get a lot of ideas in a short time , you need the guidance of a leader. The technology used to generate and collect a variety of ideas for projects and products. The brainstorming used to identify related parties includes brainstorming and brainwriting.
2. Focus group
Convene scheduled related parties and subject matter experts to conduct interactive discussions to collect the needs of related parties in the same field, which is more targeted .
3. Interview
Talk directly with relevant parties to obtain information. It helps to identify and define the characteristics and functions of the required product deliverables.
-Can be used to obtain confidential information. Interviews should be conducted in a trusted and confidential environment to obtain true, credible and unbiased feedback.
--Used to evaluate the probability and impact of individual project risks.
--It can be used to generate input for quantitative risk analysis for individual project risks and other sources of uncertainty.
4. Checklist
Instruct to develop a plan or check whether it contains all the information needed.
The quality checklist should cover the acceptance criteria defined in the scope benchmark.It is a structured tool used to verify whether a series of steps has been implemented or check whether a list of requirements has been met.
Check whether all the work and steps that should be implemented have been implemented or completed.
5. Checklist
It is used to rationally arrange various items in order to effectively collect useful data about potential quality problems ( the number, location and cause of defects ). When conducting inspections to identify defects, it is particularly convenient to use checklists to collect attribute data, such as data on the number or consequences of defects. (There can be two factors, one is the type of defect such as scratches, missing components, etc., and the other is the number of occurrences on a specific date). From the concept, we can know that the checklist is often used for post-mortem analysis .
6. Statistical sampling
Select a part of the sample from the target population for inspection. The frequency and scale of sampling should be determined in the planning quality management process.
7. Questionnaire survey
Design written questions to quickly gather information from many interviewees.
Applicable to: The audience is diverse and needs to be completed quickly, the respondents are geographically dispersed, and data on customer satisfaction is collected after product service deployment.
8. Benchmarking
Compare actual or planned product process practices with practices of other organizations to identify best practices , form improvement opinions, and provide a basis for performance evaluation.
Planning related parties: Compare the results of related party analysis with information from other organizations or projects that are considered world-class
9. Market research
Including inspection of the industry and the ability of specific sellers. Collect and state facts, explain information or activities, predict functions.