A large educational institutions are improved by RPA background operations, improve efficiency and reduce costs.
RPA can be automatically input and invoice verification operations, simplifying the original billing process, to improve the speed and accuracy of the process accounts payable (AP) of.
[Background]
a large educational institutions, on the invoice process, encountered problems.
1, excessive invoices
each month, the agency will deal with more than 3500 invoices for its 10 schools. These invoices cover the school's expenses, as well as resources to support the agency's global community investment program and so on. As the number of invoices and increasing complexity, efficient processing of invoices will be a difficult task.
2, full manual operation
when the invoice arrives agency headquarters, almost the entire staff manually enter invoice data into the company's ERP system. This process is time-consuming manual accounts payable department tremendous amount of work.
"Previously, when we receive an invoice sent from a single batch, we have to read through the documents of the batch, manually separated from each invoice, and then enter the ERP system, which often takes a long time.." - Accounts payable analyst
3, the risk of human error
existing systems, and process manually enter invoice, the invoice is difficult to avoid human error or fraud. We do not want any body through an invoice posting to risk delays or errors, and affect the relationship with the relevant suppliers.
4, the cost of deploying new systems
before the agency uses an internal invoice management solutions, and integration with Microsoft ERP applications. But the internal support that software has a huge cost, increase the company's IT department operation and maintenance workload.
This large educational institutions found that inefficient manual invoice processing system is pushing up the cost and risk of error its accounts payable operations. In the case without increasing operational costs, how to efficiently and accurately process invoices, to bring about change in the accounting department? 
[Solutions]
, the RPA educational institutions choose to apply technology to improve the efficiency of accounts payable processes to replace the previous internal invoice processing solutions.
● Automatically import invoices
with automatic invoice import feature, RPA instead of doing so automatically invoice data entry ERP system, simplifies the operation process, thus reducing the workload of the finance department employees.
"Implementation of the RPA has put us in a better position, you can build stronger supplier relationships, and maximize invoice discounts paid in advance. Higher visibility allows us to simplify the steps in the AP system was very time-consuming. "
● improve the accuracy
in addition to simplifying the process outside, RPA solution also improves the accuracy of operations. RPA is equipped with intelligent invoice reading function, it can automatically detect and mark invoices contain errors or suspected fraud, thereby minimizing business risk. RPA also has the ability to verify and correct the error scanning invoices, provides a reliable tool for the finance department.
● does not enter the original system
RPA can be seamlessly integrated with existing systems, the implementation of more efficient, lower cost of deployment.
● all-weather running
the agency RPA will be used in the operation and maintenance aspects of IT to achieve 7 × 24-hour surveillance, reduce the workload of the IT department.
"Implementing the ERP system invoice automation, reduce invoice errors or fraud, saving us the cost of providing new opportunities."
[Implementation] effect
since the implementation of RPA, this educational institutions to improve the efficiency and visibility of the AP invoice system, as well as significant cost savings.
"Now, we no longer need to spend a lot of time and effort to separate invoice, because the RPA robot will automatically detect the batch invoice and separated into a single document, so that saved us a lot of time .RPA automation features help us to each invoice save 10 minutes of processing time. Taking into account the fact that we have to deal with each year more than 40,000 invoices quickly can save more than 7000 hours of time, equivalent to saving more than 70,000 uS dollars a year. " 
RPA will not only help organizations save time, also help to reduce the overall cost of processing invoices.
"By eliminating the need to install and support their own internal billing system, it is possible to reduce our overall costs."
"It changed our AP processes to help us work more efficiently. With accurate, efficient, automated invoice processing capabilities, we can ensure that teachers and students can obtain the required resources when needed."