Summary: a good beginning, everything is easy. The project will start as the start of the project life cycle, its significance and difficulty of self-evident. As the person in charge of the project management office, you need to pay special attention to convene the start of the project will eliminate going through the motions, to avoid that knows its importance but do not know how to be a good start. In this paper, the actual experience of information systems project, summed up the purpose (action) summarized the project kick-off meeting of the outside, the staff and participants need the main content of the meeting need to introduce better organize and convene the parties to the project as the project manager and B reference external kickoff meeting.
The project will start here, refers to the external project will start, both parties need to jointly consider organizing, participating in the meeting.
Item (a) kick-off meeting in which the life cycle of the time point
after the general, the kick-off meeting at the end of the project bidding, Party B selected projects, the two sides agree on the basic contract will be negotiated at the right time held project will start. Therefore, the project will start to launch the project will be held after the contract has been signed by both parties.
(B) Who will organize the project will start by the
project will start by the Party to organize. Specific to the people, by the party responsible for the project management office to organize. However, at home, many companies because early on in the project in the designated project manager, so the organization will be in charge of the project started by the project manager of Party. After winning notice because work is completed, the project will be designated B project manager, project manager so the party will generally be required to start the project with the work of the Party.
(C) the project will be held starting venue and purpose of
the project kick-off meeting was held in generally choose the construction side or user side of the field. It is designed to allow project construction side, the user side, the Supervisor (if any) and other major projects of the overall situation of the stakeholders of the project (including construction background information on the project, the overall project planning and project team members, etc.) have a clear understanding and understand, so that the project's major stakeholders parties clearly their respective responsibilities and obligations, so that the project construction side, the user side in the course of project construction in the need to give support and cooperation to commit, so that the parties reach a consensus on matters related to project construction .
(D) What are the participants
in general, leaders in charge of supervision of Party B Party, Party of project team members, business sector representatives of Party A, Party A system user representatives, on behalf of the Commissioner of the team, B team members are required participate in the project will start. Among them, the Party
(E) agenda and the main content
A. Party conference host (usually a party vice president) announced the kickoff to introduce the leaders and staff, introduction agenda.
B. Party A project management office person in charge of overall project (project approval, capital budget, project bidding, project construction period), project successful party's name, the project manager of Party name.
C. B project manager project description and project construction program, usually by Party B technical director, chief engineer in charge of the leadership in charge. At the same time declaring party project manager name.
D. Party leaders speak. Construction of the project to make it work instructions, promised to support the project resources, the Party will ensure that the quality and quantity projects.
E. party leaders speak. Party leaders reiterated the importance to the project, the project was officially launched and announced.
When building program B project manager and project presentation of the project, we will cover the following:
A. Introduction B basic information, so that each party participants understand the strength of the Party, the ability to complete systems for building full of expectations.
B. Presentation project background, explain what are the problems Party before project approval, and thus leads now doing the work it will be to solve the problem of XX. It should be noted that the presentation materials to detailing what are the problems, such as poor communication, which is the department / unit miscommunication, between which no data or weak data communication system. Information islands, where there is information silos, these silos are not connected in series will happen? Connected in series, so what?
C. Next, about how to solve these problems. XXX constructed as a system (including system functions), what kind of business to complete the series, what kind of meaning between departments / units / existing business systems, the Party for the existing internal management processes, service capabilities, business value and so what kind of help. Note that by how to solve these problems to illustrate the significance of system construction, the value of the point leaders really care about, to say as much as possible to understand the contents of this area.
D. There the proposed solutions, PPT should expect about the party, how the business units work together, what needs to be Party, the business units to actively participate. As the demand for research work, with details of which units will go to understand the organizational structure, business processes, departments hope / units to provide assistance and business experts to explain the unit's existing business systems, existing business processes; needs assessment, we will organize party business representatives, one by one to confirm the assessment requirements specification content; user authentication system testing and commissioning work, hope XXX departments / units to provide testing site, organized the test resources, testing and commissioning work. At the same time discuss the overall project planning, there is a major project of the stakeholders responsibilities and obligations of project risks and coping strategies (including project implementation plan, to carry out the project).
E. Finally, the project's message to B, outlook.
It should be noted that, due to kick-off meeting is mainly display information instead of discussing, generally relatively short time, so some of the participating parties need approval or commitment matters need to communicate clearly before kick-off meeting, otherwise it will seriously affect the start of the meeting effect.
(E) summary
can make a good kick-off meeting, the key depends on whether the preparatory work done fully in place and, of course, the organization started meeting presentations, the format of the meeting, a spokesman for the expression of each spot is also very important. "A few words to be living, one eye can lifelike" and is willing to start the conference organizers, participants can take advantage of the project kick-off meeting for a limited time, to achieve the very effect; at the same time kick-off meeting to borrow this opportunity to team with wisdom points bright beacon project forward on the road.
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Author: airport information systems researcher
Source: CSDN
Original: https: //blog.csdn.net/lejuo/article/details/38367891
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