The partner cloud task assignment allows everyone in the workplace to have an exclusive business gathering place, allowing the boss to control the overall situation and plan strategies in one picture , so that employees can work in an orderly manner every day , so that the progress of everything has a beginning and an end, forming a closed loop. Let's take a look together!
01 The importance of enterprise internal task management
For a company or a team, the three elements of internal management are: people, things, things/money .
Only by managing people well can we improve work efficiency and productivity, enhance team cohesion and collaboration ability, and good personnel management can also stimulate employees' work motivation and creativity, improve employees' job satisfaction and participation, and bring more innovations to the company and development opportunities.
Good management can help enterprises or teams allocate resources reasonably, make work proceed in an orderly manner, and ensure that tasks and affairs are properly arranged and handled.
Good management of money/materials can optimize resource utilization and cost control, avoid waste of resources and unnecessary expenditures, and improve the efficiency of enterprises.
02Classification of business matters
Corporate affairs are generally divided into two categories: one is procedural matters , and the other is non- procedural matters . Different types of matters are managed in very different ways.
Procedural matters : A standardized process has been formed internally, and enterprise personnel can carry out matters in accordance with fixed standard processes. Or for matters with certain regularity, the steps, norms and processes can be defined in advance to manage. For example, the whole process of project delivery, daily approval, daily inspection, etc.
Non-process items : These items are relatively flexible and changeable, such as a one-time task or project (such as a marketing event, annual meeting, a team building), or an innovative event (such as product improvement), the participants It is not fixed, and needs to adopt flexible management methods according to its characteristics, and carry out special planning and organization.
03 How to manage non-process matters
What to do: Managers need to be clear about specific goals and desired outcomes when planning, and prioritize them appropriately. Determine the importance and urgency of each task so that resources and time can be allocated efficiently.
Who will do it: For different tasks and projects, it is necessary to match appropriate resources according to their characteristics and needs, including human, material and financial resources. Reasonable allocation to the corresponding team members or departments to ensure sufficient resource support.
How to guarantee results: It is very important to monitor and evaluate its progress and results in a timely manner. Set key milestones and evaluation indicators separately, track project progress and performance regularly, discover problems in time and take measures to adjust and improve.
04Partner cloud task assignment - make daily work in order
Q: What should I do if the matter is shelved after the meeting and the responsible person cannot be found?
A: For the meeting, first of all, starting from the meeting minutes, the meeting to-do and the corresponding person in charge are established simultaneously, and then you only need to find the person in charge afterwards.
Q: How to generate a clear to-do list and assign tasks to people?
A: The partner cloud task assignment system can not only manage conference tasks, but is also compatible with plan/project tasks and temporary tasks. It supports the formulation of plans/projects in the system, and then creates tasks based on the plans/projects and Clarify the responsible person; for temporary tasks, you can quickly create a separate task directly in the system. The partner cloud task assignment system will display and count by category.
Q: How to help employees clarify work tasks and boss plans?
A: We need to quickly locate the cause and effect in our task list, understand what individual employees have to-do tasks, which one is more urgent, which meeting or project this task was at that time, and what are the main contents. At the same time, the content of the form field supports customization, and you can quickly edit the page and add a mark of importance, so that important tasks can be marked out.
Q: How to achieve real-time notification of work and orderly execution of employees?
A: The partner cloud task assignment adopts the reminder assistance function of multiple nodes. From task assignment to task start to task expiration, group message reminders will be sent at each critical time node to ensure that you will not miss any reminders. The partner cloud task assignment has been integrated with the enterprise WeChat, DingTalk, and Feishu. At the same time, it supports binding the WeChat service account and notifying people through WeChat or directly through SMS.
Q: How to solve the problem that the leader does not know the overall task execution of the project, and does not understand the daily work tasks of each employee?
A: The leadership workbench will display the daily task reports submitted by employees, and the system will also synchronize the latest progress submitted by employees to the corresponding meetings or projects, so that management can quickly learn about the latest developments.
Q: With a large number of people and complicated matters, how to clearly control the overall situation?
A: In the partner cloud task assignment system, through the Gantt view, calendar view, etc., a single map allows leaders to control the overall situation and clearly display the progress of all tasks included in each meeting or project. In addition to the classic Gantt view and calendar view, task assignment also uses Kanban view, grid view, pivot table, card view, etc., which can be configured in the application according to actual needs.
Q: How does the leader find the most suitable person in charge when assigning tasks?
A: The partner cloud task assignment allows the leader to directly see the number of tasks currently performed by each employee and the task rating. On the one hand, gain insight into task data and combine task scoring with performance management. On the other hand, coordinate the division of labor and solve performance bottlenecks.
