In the process of corporate procurement, a certain link seems to be compliant, but after big data analysis, it is found that it is not always the case. For example, an enterprise’s urgent procurement due to delays in the procurement cycle will not only lead to higher costs, but also cause a series of subsequent “red light” behaviors. This requires enterprises to achieve compliant procurement through intelligent, standardized, and systematic methods.
Operating in accordance with laws and regulations is an important part of helping enterprises develop high-quality. Only by operating in accordance with laws and regulations can enterprises achieve stability and long-term success. As the core of the company's internal operations, procurement is responsible for about 60% to 80% of the company's expenditures, and is naturally the focus of corporate compliance management.
With the advancement of the construction of first-class enterprises, procurement compliance has faced more challenges. These challenges come not only from the increasingly fierce competition from external suppliers, but also from the requirement that internal audits should be audited and all audits must be strict. Due to the increasing improvement of laws and regulations.
Inefficient or outdated procurement processes will lead to increased procurement workload and costs. When companies need to find new suppliers with better conditions and lower prices, or new products that cannot be provided by current suppliers, source-to-pay (S2P) Processes can effectively achieve these goals. It is particularly important to embed the management and control requirements of risk points into the key links of source-to-payment (S2P), and to ensure compliance and controllability of end-to-end processes through emerging technologies such as AI and big data.
· Eight key steps of "sourcing to payment" ·
The first step is to collect product information
The second step is to recruit suppliers widely
The third step, negotiation strategy and execution
The fourth step is to sign the purchase contract
Step five, manage link logistics
The sixth step is to sign for the goods
The seventh step, reconciliation and invoice acquisition
The eighth step, payment application
· Digitalization of the whole process from "sourcing to payment" ·
In the business collaborative transaction network of Yonyou BIP Procurement Cloud, each enterprise is both a purchaser and a supplier. When an enterprise acts as a purchaser, it can use various methods such as price inquiry and comparison, public bidding, invitation to bid, single source, competitive negotiation, bidding procurement, etc. to select better suppliers. When an enterprise acts as a supplier, it can sign long-term agreements, centralized procurement contracts, payment agreements, long-term commitments of suppliers and other cooperation terms online, including functions such as managing contract terms, compiling contract format templates, and using electronic signatures for both buyers and suppliers online. It can be seen that through source-to-pay (S2P) full-process digitalization, the procurement process can be quickly optimized, procurement efficiency can be improved, and intelligent monitoring and exception handling of procurement compliance can be realized.
· "Source-to-Pay" Embedded Procurement Compliance ·
The procurement compliance supervision launched by Yonyou BIP Procurement Cloud serves the actual business of enterprises such as procurement sourcing, business processing, and risk prevention and control. Functional services include supplier relationship management, procurement sourcing, electronic bidding, bidding procurement, waste auction, Contract management, order coordination and delivery, settlement coordination, cloud procurement supermarkets, expenditure analysis, etc., participate in all procurement scenarios of enterprises "from sourcing to payment", fully closed-loop embedded to provide technical support for digital intelligent procurement compliance , To reduce the burden and improve the efficiency of traditional procurement work again, and carry out "procurement compliance" to the end.
(1) Supplier relationship management: supplier compliance screening, integrity supervision
Enterprise-to-supplier lifecycle management covers the entire process from supplier registration to exit, connects 350,000 supplier resource pools, and helps procurement companies find and recruit suppliers.
Supplier relationship management includes functional services such as supplier registration and access, risk warning, grading and classification qualification certification, supplier selection and qualified supplier list, performance evaluation, supplier reward, improvement plan, downgrade or elimination, etc., to improve the enterprise and supplier partnership management. In addition, functions such as supplier portraits, supplier access analysis, and supplier structure analysis can greatly assist procurement personnel in making decisions on supplier selection and reduce enterprise supplier management risks.
(2) Procurement sourcing: demand source control and compliance , strong procurement implementation regulations
The sourcing management function can meet the daily inquiries and price comparisons of enterprise purchasing personnel, and purchasing personnel can contact suppliers online in real time to obtain responses from the other party.
Sourcing management includes functional services such as demand management, procurement task allocation, inquiry, negotiation, multi-round negotiation, automatic price comparison and recommendation, calibration and pricing, and result approval, helping enterprise procurement personnel to quickly identify, evaluate, and appraise new suppliers. Simplify the sourcing process and achieve the most valuable collaborations at the end of sourcing.
(3) Independent bidding/compulsory bidding according to law: electronic bidding to ensure compliance with laws and regulations
UFIDA BIP Procurement Cloud is a bidding service designed on the basis of "China Tendering and Bidding Law", "China Tendering and Bidding Law Implementation Regulations" and "China Electronic Bidding and Bidding Measures". business demands.
Bidding management includes functional services such as bidding project establishment, announcement, bidder registration, qualification review, release of bid documents, bidding, clarification and answering, bid opening, bid evaluation, and bid determination. Electronic management and operation to ensure the legal compliance of the whole bidding process.
The platform supports various modes such as public bidding, invited bidding, single source, competitive negotiation, etc. The unique expert management can include the company's own and external bid evaluation experts, so that experts can participate in the bid evaluation online, and it also covers legally required bidding File encryption and decryption management, anti-collusion IP management, bidding document duplication check, bid bond or letter of guarantee management.
(4) Bidding procurement: bidding transactions to ensure compliance and transparency
Compared with the traditional bidding method, bidding procurement converts the static quotation of the supplier's bidding into a dynamic quotation, allowing the supplier to quote multiple times in a fair competition environment, so as to quickly reach the average market cost line of the purchased product. Compared with the traditional competitive quotation method, bidding procurement can not only ensure the real-time competition scene, but also ensure the back-to-back among participating suppliers, thereby creating a fully competitive environment and ensuring the interests of purchasing enterprises.
Bidding procurement management includes functional services such as bidding plan, bidding release, registration review, bidding hall monitoring, and bidding. Let the bidders compete with each other, and let the organizer become the maker of the rules and the arbiter of the results. Bidders can bid multiple times within the specified time, which provides equal opportunities for competition, and at the same time promotes the deepening of bidding, allowing the organizer to obtain the best market price.
(5) Waste Auction: Sunshine Disposal, Polishing the Compliant Background
Waste auction is a kind of auction-style sales method for enterprises to dispose of scrap materials. It is characterized by the fact that the materials sold are common in the market, and standard parts can be quickly priced. many benefits.
Waste auction management includes functional services such as buyers issuing bidding orders, supplier registration review, supplier real-time bidding, buyers awarding bids, and issuing bid award notifications.
Enterprises can register and review the qualifications of suppliers participating in the auction, and only qualified suppliers can participate in quotations. The auction method conforms to international practice (British bidding), and the online bidding monitoring hall can check the quotation trend and detailed quotation records in real time. Suppliers can quickly quote according to the pre-selected price prompted by the system. Delayed bidding can avoid the phenomenon of "second kill", ensure sufficient bidding, and protect the interests of enterprises in sales. The two parties can communicate online about the problems that arise during the quotation process, and conduct multiple rounds of online negotiations on procurement content, price and other factors, which meets the requirements of supervision and auditing.
(6) Contract management: contract review to avoid compliance risks
Enterprise contract management, focusing on applications such as online contract preparation and online signing, to ensure that enterprises can sign more compliant contracts while reaching agreements with suppliers.
Yonyou BIP Procurement Cloud is based on the contract middle platform, providing contract drafting, contract approval, contract signing, contract performance, contract modification, contract termination and other functional services for full life cycle management, helping corporate procurement departments and legal departments to standardize contract management processes and strengthen contracts. Process monitoring to prevent contract execution risks.
(7) Order coordination and contract delivery: efficient compliance and business coordination
Through the sourcing system of Yonyou BIP Procurement Cloud, the enterprise realizes supplier selection and contract signing. When it enters the contract performance stage, it assists the enterprise procurement staff in handling package orders, long-term agreements, standard orders, consignment/VMI orders, subcontracting/outsourcing Collaborative business such as orders to ensure continuous operation process with suppliers.
Order coordination and delivery include functional services such as order synchronization, supplier ASN (Advanced Shipping Note), receipt and warehousing, third-party ERP system integration connector, etc. Supplier salesmen can query and feedback orders online in real time Information, purchasing personnel can track the feasibility of the supplier's stocking plan commitment. Suppliers can connect their ERP system to Yonyou BIP Procurement Cloud Release and create a new ASN.
(8) Settlement collaboration: efficiency revolution of account reconciliation settlement, safety and compliance
After the order is fulfilled, the procurement personnel of the enterprise need to carry out business reconciliation with the supplier and enter the stage of settlement and payment. Due to differences in tax systems and banking services in different countries and regions, as well as differences in fund management and accounts payable management systems of different companies, most companies have large differences in financial payment for procurement, which often causes suppliers to fail to grasp invoices in a timely manner. Details and payment details will ultimately affect the efficiency of procurement and settlement work.
Settlement collaboration includes functional services such as business reconciliation, financial reconciliation, receivables and payables automation, etc., and comprehensively establishes the collaborative ability of reconciliation and settlement between enterprises and suppliers, and realizes fast account settlement, bill settlement and money settlement, making cash flow optimization a It is possible to improve the overall supply chain efficiency of the enterprise. Through the punctuality of payment and the reduction of the time cost of capital occupation, the procurement cost is reduced.
(9) Yuncai Supermarket: the perfect combination of Internet transparent procurement and procurement compliance
In an economic and business environment, Chief Procurement Officers/Finance Officers (CPOs/CFOs) are relentless in their quest to reduce costs. Undoubtedly, the improvement of the management of the expenditure on tail standard materials (office supplies, labor insurance supplies, MRO, etc.) in indirect procurement can help CPO/CFO achieve this goal. Such materials have many specifications and models, frequent purchases, multiple available channels, small purchase batches, small purchase amounts, and small price fluctuations. A catalog mall that is easy to use and has a good experience can realize digitalization in this area and support the achievement of cost reduction goals.
Yuncai Supermarket (also known as catalog procurement, electronic supermarket) is a catalog mall service provided for indirect materials of enterprises, and is aimed at the procurement of long-tail materials such as corporate office supplies, labor insurance supplies, and MRO. Yuncai Supermarket has integrated more than 20 comprehensive and industrial product e-commerce platforms, and has access to tens of millions of commodity SKUs. Through the integration of long-tail material suppliers, it has realized zero-inventory management and large-scale benefits of long-tail indirect materials.
Yuncai Supermarket can be used not only to serve the internal procurement mall of the enterprise, but also to meet the needs of the procurement organization to carry out innovative socialized operation sales such as mark-up sales and transaction commissions, providing an effective way for the transformation of corporate procurement from functions to supply chain services, and expanding corporate business Innovative new ideas.
Yonyou BIP Procurement Cloud helps enterprises achieve procurement compliance through the "trinity" of technology, data and applications. Based on the algorithm model of UFIDA's technology platform base and intelligent middle platform, it collects and manages the enterprise's own data, industry transaction data and ecological resource data, builds a digital compliance monitoring engine, and embeds all of the enterprise's source-to-pay (S2P) Procurement scene. Through compliance strategy formulation, compliance risk early warning and visual analysis dashboard, multiple applications of procurement compliance management are deeply explored to form a complete digital management system for compliance risk procurement.