As a manager who has worked in projects for more than ten years, I have a deep understanding of the difficulties and pain points of project management, so I will talk about it based on my own experience.
In my opinion, the difficulties and pain points in the implementation of project management can actually be classified into two categories: one is for the project task itself , and the other is related to the management within the team .
For the project task itself -
- Difficult task release and cross-departmental collaboration: Difficult task release, information synchronization between involved members and departments is not timely, resulting in confusion in project collaboration.
- The process of task formulation is cumbersome: using traditional forms to formulate project tasks is time-consuming and laborious. When there are many tasks, it is impossible to prioritize the tasks, making it difficult to carry out project management.
- Difficult to control task progress: lack of task status board, task progress is not easy to control, so it is impossible to accurately grasp the overall completion status of the project and make targeted adjustments. There is also a lack of visual charts for employees' personal task status, and the risk of project delays increases.
For team internal management——
- Difficulty in task communication: The task execution and review process is cumbersome, the feedback during task execution cannot be communicated in a timely manner, and the communication cost is too high, which hinders the smooth progress of the task.
- Difficulty in counting working hours: Manual recording of working hours may lead to errors or inaccurate data, which not only affects individual member's performance statistics, but also affects the cohesion between teams.
These problems have had a lot of negative impacts on the quality of project management, and I began to think, what are the ways to solve such problems?
After constant exploration, I finally found the answer. One is the thinking of project management , and the other is to use tools to assist project management .
1. Project management thinking
1. System thinking
Project management requires a thorough understanding of all aspects of a project, including project objectives, milestones, timelines, resources, and risks. Systems thinking skills help managers understand the project as a whole, helping them to better allocate resources and make decisions.
2. Innovative thinking
Project management requires innovative thinking skills to solve problems in creative ways. In project management, various challenges and obstacles may be encountered that require innovative thinking skills to solve problems and find new solutions.
3. Communication thinking
Project management requires communicative thinking skills to communicate effectively with team members, stakeholders, and other project organizations. Managers need to know how to communicate effectively to ensure that team members have clear tasks and goals and can collaborate to get things done.
4. Analytical thinking
Analytical thinking skills are also required for project managers in order to analyze data and information to make decisions and adjust project plans when necessary.
5. Leadership thinking
Project management requires leadership thinking skills so that managers can lead teams to accomplish tasks. Managers need to understand how to motivate team members, build trust, and drive progress.
2. Project management tools
Of course, it is not enough to have these thoughts, but also to practice them.
If a worker wants to do a good job, he must first sharpen his tools. As a project manager, it is also necessary to learn to use appropriate project management tools to assist your work. Especially in the digital age, making good use of tools can achieve twice the result with half the effort.
I recommend using the "Project Task Management" template launched by Jiandao Cloud Platform to solve problems. This is what I have been using myself, and I will share it with you:
Guidance: http://s.fanruan.com/794bn
Its functions are very complete , including project formulation , multi-level task splitting , execution result review , Kanban analysis , delay query , progress and cost control , etc.
Here are a few of my favorite features:
1. One-click formulation of project tasks
Regardless of whether the project task is simple or complex, you can create a new one with one click . This function not only allows you to quickly create projects, but also flexibly assigns the person in charge and participants as needed.
After you create a project, you can also formulate and view multi-level tasks in it , which can be categorized according to their priority, so as to help you understand the progress of the project more clearly.
2. Task information is synchronized at any time
After the task process is initiated, it will be automatically sent to the person in charge of the process, and feedback can be added at any time in the task comment area and cooperating members can be reminded to realize real-time synchronous viewing of task information by all staff, and the problem of poor communication can be perfectly solved.
Taking the internal members of the public mode as an example, the reminder effect is as follows:
3. One process to complete the task execution approval
Task execution can be initiated at any time, and the task execution status is automatically sent to the task approver, forming a closed loop of task execution review.
In addition, the execution status can be filled in according to the specific progress of the task. It is not necessary that the task can be submitted for execution only after the task is completed, and the task can also be put on hold or closed.
4. Kanban and Gantt charts to control the progress of tasks
Project task progress management can be said to be a key link in project management. Failure to control the progress may lead to delays and other risks.
I usually use Jiandaoyun's task data dashboard and Gantt chart to view project delays. They can visually display the progress of tasks, and the overall progress of the project can be seen at a glance, and any problems can be known in time, so as to make better decisions.
You can also share project progress with team members, and discuss and solve problems collaboratively.
5. Use the form to quickly register working hours
In terms of working hours management, it supports working hours registration, working hours approval, summary statistics, etc. For employees, they can register their working hours more conveniently and quickly, reducing communication costs; for managers, they can grasp the working hours data of team members in a timely manner, so as to coordinate resources and control costs.
The above, I hope to help you!