I. Introduction
At work, we often communicate with foreigners by e-mail, so it is very important to learn to write English e-mails. We cannot simply use Baidu to translate what we want to say, paste it in the e-mail and send it to the other party. We have to abide by a relatively fixed format according to the scene, use polite greetings, and reflect our own professionalism. Otherwise, when you send emails to customers, you just come up, which is a bit informal Hi, Jack.
2. Email format
Here I am talking about work 电子邮件. If you are asked to write a handwritten email in the English test, the format will be somewhat different.
1 Recipient and title
Take OutLook as an example,
ToIt is the main recipient of this email. If there are multiple recipients, and their importance or ranks are different, put the most important person first.CcPut some cc's, they don't necessarily reply to the email, just let them know about it, if they are more concerned, they will reply by themselves.SubjectThe title of the email should be simple and highlight the key points, so that people can know the subject of the email at once, and do not write lengthy titles.
2 Email content
| part | formal | informal |
|---|---|---|
| Greeting | Dear Mr. Wilson, Dear Roger, |
Hi Colleagues, Hello Roger, Roger, |
| Giving a reason | I’m writing to … This is to inform you that … Thank you for your very prompt response |
This is just a quick note to… Just a quick note to say that … Thanks for your quick reply |
| Giving information | I work as a … I’m afraid I won’t be able to attend |
I’m a … Sorry, I can’t make it |
| Attachment | Please find attached the XYZ doucument | Here’s the XYZ document you wanted |
| Request | I would be grateful if you could… | Can you …? Please… |
| Closing | If you need any further information, please do not hesitate to contact me. Please feel free to contact me if you have any questions. I look forward to [hearing from you / your reply]. |
Let me know if you have any questions Look forward to + Ving |
| Singing off | Thank you. Best regards, Best wishes, |
Thanks. All the best, Best, |
| Name at the end | Ya Se | Steven |
3. Case
official mail
To: Joho Doe
Subject: Request for event registration
Dear Joho,
My name is Ya Se and I am writing to express my interest in the speed networking event.
I work as software engineer in an IT company. I recently prepare to make new business contacts. I believe the event will help me get more business opportunities.
I would be grateful if you could register me for the event on 28 July.
I look forward to your reply.
Best wishes,
Ya Se
informal mail
To: Roger Li
Subject: Help me review the slides
Hi Roger,
This is just a quick note to ask you for some help.
I’m going to give a presentation on networking, but I’m not sure if the content of my slides is rigorous. Please help me review the slides.
Here’s the PPT for you.
Looking forward to hearing from you.
Thanks,
Of