Project Time Management: How to Get Projects Done "On Time"
In the process of project management, the most taboo is to postpone the project indefinitely. One effort, another failure, three failures, and finally caused the project team members to lose confidence in the project, making the project fail. Reasonable arrangement of project time is a key content in project management. The purpose of project time management is to ensure that the project is completed on time, allocate resources reasonably, and maximize work efficiency. Project Managers Union
"Completing the project on time and with guaranteed quality" is probably what every project manager hopes to achieve. However, delays in the construction period often occur. Therefore, reasonable arrangement of project time is a key content in project management. The purpose of project time management is to ensure that the project is completed on time, allocate resources reasonably, and maximize work efficiency. Its main work includes defining project activities, tasks, activity sequencing, reasonable duration estimates for each activity, formulating a complete project schedule, resource sharing and allocation, and monitoring project progress. Project Managers Union
Project time management---Sharpen the knife and cut firewood by mistake Project Managers Alliance
The scope management part of the project management work should be completed before the project time management work begins . If you only want to save time and omit these preliminary work, the later work will inevitably lead to detours, which will delay time. A project begins with a clear project goal, a scope definition document for the deliverables, and a work breakdown structure (WBS) for the project. Since some of the work is obvious and necessary for the project, while others have a certain degree of concealment, it is necessary to list the complete work necessary to complete the project based on experience , and at the same time, there must be an expert review process. Only with the basics can a feasible project time plan be developed and reasonable time management be carried out . bbs.mypm.net
Project Time Management - How to "break down" time? Project Managers Alliance
1. Project Time Management: Project Activity Definition Managers Alliance
Breaking down project work into smaller, more manageable work packages, also known as activities or tasks , should be detailed, actionable tasks that ensure completion of the deliverable product. In project implementation, all activities should be listed in a clear list of activities, and each member of the project team can clearly understand how much work needs to be processed. The list of activities should be in a documented form for ease of use and management in other processes of the project. Of course, as the decomposition of project activities deepens and refines, the work breakdown structure (WBS) may need to be modified, which also affects other parts of the project. For example, cost estimates may increase when activities are considered in more detail, so when activities are defined, the content of the project work breakdown structure is updated. Project Managers Union
2. Project Time Management: Activity Sequencing Training
On the basis of product description and activity list, it is necessary to find out the dependencies between project activities and the dependencies and work sequence of special fields . Here, it is necessary to consider not only the special order and priority logical relationship desired within the team, but also various dependencies between internal and external, external and external, and some related work to be done to complete the project, such as in the final hardware environment. Perform software testing, etc. Project Managers Union
Setting project milestones is an important part of sequencing. Milestones are key events and key target times in a project, and are important factors for project success. Milestones are an integral part of the sequence of activities that ensure completion of project requirements. For example , in a development project, key tasks such as final confirmation of requirements and product handover can be regarded as project milestones . Project Managers Union
In the definition of project activity relationship, four methods are generally used: priority diagram method, arrow diagram method, condition diagram method and network template, and finally a set of project network diagram is formed. One of the more commonly used methods is the priority diagram method, also known as the single-code network diagram method. Project Managers Union
3. Project Time Management: Activity Duration Estimation Project Manager Alliance
Project duration estimation is to list the duration required for project activities according to the project scope and resource status plan. Estimated duration should be realistic, valid and of quality. Therefore, when estimating the duration, it is necessary to fully consider the list of activities, reasonable resource requirements, the ability of personnel, and the impact of environmental factors on the project duration. Project Time Management thl***.org.cn should fully consider the impact of risk factors on the duration of each activity in the duration estimate of each activity. After the project duration estimate is completed, quantified duration estimate data can be obtained, documented, and the activity list refined and updated. Project Managers Union
Generally speaking , duration estimation can be done in the following ways: pmp .mypm.net
1) Expert review form . Analysis and evaluation by experienced and competent personnel.
2) Simulation estimation. Estimated duration is calculated using previous similar activities as the basis for estimating the duration of future activities. Project Managers Alliance Articles
3) Quantitative basic construction period. When the product can be calculated with quantitative standards, the unit of measurement is used as the overall estimation of the basic data. project management
4) Retention time. A certain percentage is reserved in the duration estimation as redundant time to cope with project risks . As the project progresses, the redundancy time can be gradually reduced. Project Managers Union
4. Project time management: arrange schedule etc.
Scheduling a project means clearly defining start and end dates for project activities, an iterative process. The determination of the schedule should be based on the project network diagram, estimated activity duration, resource requirements, resource sharing, project execution work calendar, schedule constraints, earliest and latest time, risk management plan, activity characteristics, etc. Project Management Training
The schedule limit is to consider how to define the schedule relationship between the activities according to the activity sequence. There are generally two forms: one is to strengthen the date form, to limit the progress of activities with the contextual relationship between activities, such as an activity is not earlier than the start of an activity or not later than the end of an activity; the other is a key event or The main milestone form, with the events defined as milestones as the determinants of the required time progress, and the corresponding time plan. www.mypm.net
When formulating a project schedule, first calculate the earliest start and end time and latest start and end date of each activity by mathematical analysis to obtain a time schedule network diagram, and then adjust activities through resource factors, activity time and redundancy factors time, and finally form the best activity schedule. Project Managers Alliance Articles
The critical path method (CPM) is a very practical method in time management. Its working principle is: calculate the duration for each minimum task unit, define the earliest start and end dates, the latest start and end dates, and form according to the relationship of activities. Sequential network logic diagram, find the necessary longest path, that is, the critical path. talent.mypm.net
Time compression refers to optimizing the critical path, adjusting the entire plan in combination with cost factors, resource factors, working time factors, and feasible schedule factors of activities, until the time used by the critical path can no longer be compressed, and the optimal time schedule plan is obtained. Project Manager Circle
5. Project Time Management: Schedule Control Project Management Forum
The main purpose of progress control is to supervise the implementation of the progress, and to detect and correct deviations and errors in a timely manner . In the control, the factors affecting the project schedule change, the impact factors of the project schedule change on other parts, and the actual measures to be taken when the schedule is changed should be considered. Project Managers Union
Project Time Management---Using Tools to Help Project Managers Alliance
At present, project management software is being widely used in project management work, especially its clear expression, which is more convenient, flexible and efficient in project time management. Enter the activity list, the estimated activity duration, the logical relationship between activities, the human resources involved in the activity, and the cost in the management software. The project management software can automatically perform mathematical calculations, balance resource allocation, cost calculation, and quickly solve the schedule. Cross-problems can also be printed to show a progress meter. In addition to the function of project schedule formulation, project management software also has a strong ability to record project execution, track project plans, record actual completion, and provide actual and potential impact analysis in a timely manner. Project Manager Circle
In a word, in the process of project management, the most taboo is to postpone the project indefinitely. One effort, another failure, three failures, and finally caused the project team members to lose confidence in the project, making the project fail. Therefore, it is necessary to strengthen project time management.