Article Directory
(1) Summary
First, the top management formulates a strategy with clear goals, and then the strategic goals are broken down into milestones and assigned to middle managers. The middle managers break the milestones into specific tasks and assign the tasks to the grassroots managers. The grassroots managers are responsible for the organization. , Coordinate and lead front-line employees to complete the assigned tasks within the specified time.
Senior managers keep an eye on the progress of task milestones, middle managers keep an eye on the progress of tasks, and basic managers keep an eye on the progress of frontline employees. The assigned tasks cannot be 100% at full capacity, but 80% is enough. We have to set aside unexpected tasks, as well as changes and delays that occur at any time.
(2) Analysis of weekly report issues
(1) What's wrong with the current weekly report
It is best not to write, not because it takes time, but because you feel that writing is equivalent to not writing, no one reads it, and no one responds with content. I don't know how to write, and I don't have a reference template. I think the running account is enough. It is also unclear which aspects should be considered.
(2) Running account
Working papers hate running accounts.
It can not be said that it is nutritious, but it takes too much time to fish.
This expression does not meet another basic requirement of the weekly report:
(3) The content is general
This structure shows that the submitter has done a good classification, and the completed work and the unfinished work are sorted out.
But at work, it's not our online forums. If you say that you are 985 or earn one million a year, others will believe it.
All the results you mentioned in the weekly report must have one element:
[Proof]
If you are in sales,
you can throw in the screenshots of the sales software; if you are in development, you can throw in the proof of work;
if you are in finance, please write the link to the report or background data .
If there is no data or verifiable information to prove that you have indeed completed these tasks, it is still a failing weekly report.
If the screenshot is too large or there is a special workload statistics table, you can attach it.
(4) Basic reference
Able to effectively classify the work completed and uncompleted in the past week, and the superiors can basically not repeat the facts that have happened when they chat with you.
However, we can do better.
(5) Problem analysis in the weekly report
Many friends take it for granted that the problem is the difficulty, that is, the task is not completed
——Yes, but not comprehensive.
Let's talk about these contents in the weekly report. Let me give a few examples:
Complete xxxxx this week (80% progress).
If 60% is expected to be completed this week, then 80% is considered to be beyond expectations;
if 90% is expected to be completed this week, then 80% is considered to be behind schedule.
To sum up, when we are summing up problems, as long as there is a negative deviation between daily work and expectations, it should be reflected in the weekly report as a problem. (Of course, if it is a positive deviation, it is even a highlight of the work)
Generally expected to include the following:
For many young employees, the schedule is delayed and the workload is not as expected, and they are usually listed as problems. However, many people generally don't pay attention to the following items.
There will be two problems here:
As far as you are concerned, although you have completed the work on time and on time with the quality and quantity, but staying up late, brushing your face, looking for foreign aid to complete, and completing the work plan, the energy consumed is completely different.
If the leader thinks this is a task that can be achieved by your normal operation, more tasks will be placed on you later
For the team, you use 8-9 hours of normal working time to complete it, which means that there is an emergency and you can work overtime to help the emergency;
If you don't say that work is more difficult than expected, then when you really need help, you don't have enough "redundancy".
So when describing the problem, be sure to compare expectations with actuals:
When we describe the expected and actual deviations in the weekly report, leaders and colleagues will be very clearly aware of the problem.
In actual work, some leaders will remember your various work goals and expectations very clearly.
But people who are busy at work usually bring more people, so they don't usually remember.
In order to convey information efficiently, I still suggest that you list the expected and actual work results clearly.
When enumerating problems, the communication between the leader and us becomes more targeted.
The process of reporting in the work week report is not only about stating the problem, it is only half of the right thing, and more importantly, we need to give our own thinking solutions:
(3) Weekly report reference
(1) Work progress this week
1. Check whether the completion progress of the key tasks in the plan is in line with expectations.
2. Feedback the execution results of each task, such as: completion status / reasons for failure to meet expectations / reasons for failure
3. Whether the time-consuming status of each task in the statistical schedule is normal ,
Are there any cases where the efficiency is extremely low or extremely high? Write the reasons in the remarks 4. Go back to whether the problems faced in the previous week have been solved, whether the solutions are effective, and summarize the process of problem solving
5. Summarize the new problems faced this week Problem, describe the problem and summarize the cause of the problem, what kind of solution should be prepared to
evaluate the three aspects of work, study, and life (mainly interpersonal relationship), on the one hand, make a narrative summary of the key tasks, and evaluate on the other The completion quality of key tasks
(2) Remarks
If it is a result that your boss already knows, you can take it in a lump sum (don't keep a running account). The key is to introduce parts that may not be clear to your boss. If you don't talk about it, your boss doesn't even know whether you have done this or not, and most of them will assume you have not done it. As a result, if you are wronged, your boss is not at ease, and feels that many matters are left unattended. Everyone is busy with something every day.
(3) Example: The following aspects need to be reported to develop a new function:
(4) Task arrangement for next week
List the projects/tasks that can be foreseen
Refine the tasks, on the one hand, plan the amount of tasks, on the other hand, plan the time allocation
Strictly speaking, this part is not for the boss to see, but for yourself. It is written in the weekly report just to prove to the boss that he has a plan and has a proper arrangement. A reasonable plan determines the level of time management, and time management determines the level of work efficiency.
(5) Feeling about work this week
Including thoughts/questions/dissatisfaction/suggestions about work, etc. In fact, bosses like to read this part because they can understand a person more deeply, but most weekly newspapers don’t like to write about this stuff. They feel silly and have nothing to say. If they don’t speak much, they are more likely to be regarded as " Not positive, no ideas". At this time you may be wronged again, or even grief, but if you don't take the initiative to communicate, how did I know that you are "very thoughtful" or "dissatisfied"? There are many things that managers have to do, and they don’t have time to frequent meetings or private chat with you. The weekly report is an efficient means of communication between superiors and subordinates, and it is also the most convenient tool for you to get understanding and help from your boss.
(4) Summary
1. The weekly report should not be stated in the way of keeping accounts on Monday, Tuesday, and Wednesday. It is too simple and too Low. Such a weekly report can only show that you do not pay attention to work reporting. The weekly report you send must be compiled and summarized by yourself. The leader also needs to report to his leader. To reflect your thinking about work. Can come in the way of serial number 1, but must have a certain classification and completion and progress statement.
2. Give the workload statistics and task progress statistics appropriately so that the leader can clearly see the project progress. Don't talk nonsense if you can speak with data. (Note: You can have data or tables, but pay attention to the format and conciseness. You can use a chart to summarize at the end of the project. Under normal circumstances, do not make a chart and give important data statements. Pay special attention to refer to the company's default format. It's so colorful and self-righteous)
3. The core role of the weekly report and what is more advanced information transmission. Any person in charge has two functions when reading the weekly report: checking facts and discovering problems.
4. Don't write trivial matters. The weekly report should not be too detailed. It can describe what problems have been solved and the gains, but be concise.
5. Do not be clever about the writing format and tools of the weekly report. You must follow the company's established method. If it is a corporate WeChat request, then it should be corporate WeChat. If it is an email, then just email. Don't be maverick. In addition, the weekly report is a work report after all. Don't add too much personal feelings (private communication is enough), you can have a personal summary of your gains, don't make the weekly report too many bloated, and don't make it colorful, pay attention to conciseness.
6. "If the leader does not know that you have done something, it is equivalent to that you have never done it." It sounds unkind, but in fact it is completely in line with practical logic. Therefore, it is very important to write a good weekly report.