The human resources department is the backbone of an organization. If the members of this team are overwhelmed or do not have the resources needed for their work, the entire organization will be affected. Fortunately, the human resource information system will help you solve the problem.
What are the types of HRIS systems?
Human resource information system (HRIS) refers to a software solution that is used to manage employees and maintain their input and productivity in the system. Human resource information systems are generally divided into two categories:
1 、 HCM
HCM belongs to the human capital management (HCM) category of systems designed to recruit and retain employees throughout their life cycle. They can include anything from hiring and onboarding to compensation plans, budgets, goal setting, and performance evaluation. These tools help HR teams lead employees to success.
Analysis is also an integral part of the HCM solution, which can be used to track employee red flags and predict growth potential. These solutions are often more detailed than HRMS solutions and are often used in executive-type white-collar environments.
2、HRMS
Human resource management systems (HRMS) may contain some elements of HCM solutions, but they also have some tools to help employees, including an efficient and flexible way for employees to clock in and out of get off work, manage their schedules, and easily communicate with colleagues Communicate even if they are working remotely.
In terms of human resources, these solutions can be integrated into the payroll and onboarding processes to make the tasks of the human resources team easier. They can also reduce the number of errors and improve possible oversights in manual processes.
What are the components of the HRIS system?
Human resource information system usually has six components:
1. Company database
An important part of the human resource information system is a database. All information about employees and the company's human resource process will be stored for use by other human resource information system tools. In addition to conveniently storing all data in a central location for easy access, the database also provides features to ensure data security, update, and protection from damage.
Automatic backup is a common function used by the HRIS system to prevent data loss. Generally, if you encounter difficulties or emergencies while accessing data, you can also get technical support.
2. Financial components
The human resource information system also includes functions such as processing wages, benefits and employee confirmation. The salary and benefits section will maintain information such as basic salary, commissions, incentive plans, payment accounts, and salary deductions (such as taxes, retirement plans, and insurance options).
Usually, there are options for automatic payment, calculation of taxes, registration of social security and benefits. If your company rewards employees with bonuses or gift cards for their outstanding work, the finance department has reporting tools that can help determine these rewards.
3. Time and attendance
Another important part of the human resources information system is to help track employees' working hours and any incidents of absence or lateness. This information can be sent to the finance department to ensure that employees are paid fairly.
In addition, these tools can automate employee scheduling, send alerts to managers when attendance problems occur, and allow the logging of vacation and extended vacation requests. Some systems even allow employees to clock in remotely and support biometric options.
4. Recruitment and new employee training
The built-in components of the HRIS system can simplify the entire recruitment process, including posting job applications, processing employee recommendations, sending interview requests, and tracking job applicants. Usually, you can look up the applicant's information, record the interview content, conduct an employment test, conduct a background check, and send a cover letter.
Once an employee is hired, some tools can be used to automate the onboarding of new employees, such as document signing and new employee record keeping.
5. Staff management
You can use this component to track employee performance, change employee personal information, record feedback on performance evaluations, and maintain information about salary, benefits, and discipline history.
6. Training and development
Most HRIS systems provide the option of designing training paths for employees, and even employees can easily access the integrated training courses, questionnaires and professional certification preparation materials in the portal. They can also record employee growth, and even use job performance indicators to check whether training has helped employees grow, and assign additional training exercises as needed.
Because these tools can support the rank of employees, they come in handy when considering which employees to promote. This is especially useful when you are deciding on a succession plan within your company.
What are the benefits of a human resource information system?
Here are four ways your organization can benefit from a HR information system:
1. Staff self-service
HRIS stores all of your company's policies, benefits information, and company resources in an accessible location, so employees can know exactly where to find answers to all their questions. They can contact colleagues, apply for vacation, register for benefits, and check payroll through laptops and mobile devices at any time without disturbing you.
2. Centralized employee communication
Internal information is easy to lose. The human resource information system can be used as the central hub of internal communication within the organization. The modern human resource system provides a news function where the human resource team can make announcements, commend outstanding employees and share the latest situation. The platform can also improve employee engagement by confirming employee birthdays, work dates and work anniversaries.
3. Increase the automation of human resources
As the organization grows, you'd better spend your time on strategic planning rather than daily management tasks. Human resource managers can help you simplify your daily work by automating some simple processes, such as supervising employee onboarding, benefit registration, and tax forms-giving you time to manage your employees and focus on the initiative of the team.
4. Managers’ insights
Using a human resource information system allows you to make more strategic decisions. By storing all company and employee data in one place, you can get a more comprehensive view of your organization and can better identify areas that need improvement. In addition to human resources, wages and benefits, human resource software usually provides powerful integration with other point solutions to seamlessly read data between systems. Using your HR data through data reports will not only help your organization achieve its business goals, but it will also allow you to make more informed decisions and prove its impact.
This article is reproduced from snow beast software
more exciting recommend please visit @ snow beast Software's official website