How to broaden the retail channels and improve the online processing capabilities of purchasing and attracting business is the focus of current chain supermarkets.
With the rapid expansion of chain stores, the speed of manual data processing cannot keep up with the huge workload, including contracts, personnel, operations, shops, and investment promotion . A whole set of systems is required for unified management:
Industry demand
- In order to realize the integration mode of multiple business methods , the supermarket, fresh food, online, offline and other business directions in the supermarket chain industry share a set of systems, and the work of each branch staff is independent and interactive.
- Integrate financial, business, retail, procurement and other systems , so that the enterprise system can not only realize daily smart office, but also conduct business process approval, data reporting and distribution, and form data reports for management to make decisions.
- Personnel attendance is intelligent, from basic attendance and leave approval to a unified personnel service center , adapting to the characteristics of large numbers of personnel and fast flow in the chain supermarket industry, quick entry, easy scheduling, and fast performance data acquisition.
The mobile office OA system assists supermarket chain enterprises to build a unified office platform, realizes office mobility and intelligence, business management process, promotes the collaboration efficiency of the company’s business departments, and helps chain supermarkets to upgrade their management models more rationally and effectively. Manage costs and improve sales performance.
(Mobile Workbench)
Highlights of Collaborative Office Platform for Chain Store Supermarkets
1. Investment management, unified management of contracts + shops + expenses
(Investment management structure)
Fanwei has built an exclusive business portal to solve information islands and view business-related data and charts quickly and easily.
(Investment Portal)
In order to solve the problems of large workload and information lag in manual ledger data sorting in the traditional environment, Pan Micro has realized the divided authority to view electronic ledger, and the required information can be viewed in real time through filtering conditions; the system is uniformly stored to ensure data security.
All business links are reviewed and approved online, and they are automatically created after approval. Business data ledgers are updated in real time. Online approval reduces the process of finding someone to sign and improves work efficiency.
Shop management-realizing dynamic occupancy management of shops
①Shop planning
For chain supermarkets, the Ministry of Merchants will plan the company's stores uniformly. Enter the berth division of the store in the system, including area.
②Shop storehouse
According to the circulation status of the lease contract approval process, the status of the shops is automatically updated.
(Shop storehouse)
Lease contract management-realize the whole process of contract management
Under normal circumstances, the lease of chain supermarkets is divided into payment lease contracts and collection lease contracts.
①Basic contract information
The basic contract information is generated after the contract approval process is archived; the key information of the contract is recorded and the contract electronic file is generated.
(Basic contract information)
②Expenses
In the contract ledger, in addition to recording the rent, it is also necessary to record other expenses, including property, water and electricity; and record each possible type of invoice for financial inspection.
Originally rent collection and rent payment needed to manually check offline accounts; now the system automatically reminds and warns before rent collection and rent payment expire.
③Amount details
The initiator of the contract approval process fills in, including all relevant expenses, not only rent, but may also include rent-free period and deposit to ensure the continuity of data and dates. Data such as the amount of rent actually paid in the current period and the time of actual payment in the current period are updated by the rent payment process.
(Amount details)
④Various contract query pages
According to the viewing dimensions of different users, you can query the overall data of the contract, query the contract payable, and the payment accrual details.
(Contract query ledger)
⑤Initiate the rent payment process in batches
You can quickly screen the payable details and initiate the payment process in batches. After the payment process is archived, the paid amount and other data are automatically updated to the contract ledger, which is updated quickly and reduces the number of manual repetitive statistics.
(Bulk initiate payment process)
The system records water and electricity charges, and tracks the payment of fees online in real time; through fee notifications, payment confirmation, and real-time update of contract files, merchants can check the relevant fee payment status through the contract files when they leave the site.
2. Operation and procurement management, information exchange between headquarters and stores
Shop patrol management
Standardize the points added and deducted standards for patrolling stores, and analyze the management of each store through statistics on deductions and fines.
Through the mobile modeling function, different shop patrol modes are set up for different positions. For inspection items, quickly understand the situation and upload photos and records. Operators score points according to the completion of the items, and the system automatically calculates the total score.
(Mobile patrol shop)
After the scoring is completed, the operation routinely exports the shop patrol summary table through the process custom report, and distributes it to each store, so that the scoring status of each store is clear at a glance.
(Summary of Patrol Store Data)
Procurement management
Standardize the entry of suppliers, and the entire procurement process is electronic.
Business application
Requirements for construction, sales promotion, loss reporting, negative inventory reporting, slow sales, large dates, etc., are quickly reported through the process.
To solve the troublesome problem of information transmission and process approval in different locations between stores and headquarters, all business applications, system issuance, and situation feedback are archived through the system, and follow-up can be inquired in real time.
3. Personnel management, integration of attendance performance
① Unified management of personnel
Supermarket chain stores all over the country require a large number of personnel and a large flow of personnel. From management to service, there are as many as thousands or even 10,000 employees.
How to conduct efficient personnel management for all employees of an enterprise is a difficult problem faced by many chain enterprises.
The characteristics of the industry lead to greater employee mobility. Therefore, each store fills in the employee entry, transfer, promotion, and resignation status through the process, instead of periodic reporting, so that the headquarters can timely grasp the change of staff in each store.
The store uploads scanned copies of employee-related certificates and contracts to the system in a timely manner, so that they are archived in the system to facilitate the storage and recall of subsequent files.
② Attendance scheduling
The personnel management platform supports a variety of flexible scheduling methods, such as multiple shifts, flexible attendance, etc., and can be maintained according to different organizational structures and business needs, which is very suitable for the work system of the chain industry.
For example, in shift management, in addition to standard shift attendance settings, it also supports humanized shift settings, such as flexible attendance, early arrival and early departure, and late departure.
It supports a variety of attendance methods, and can be integrated with various mobile office applications such as Dingding and Enterprise WeChat to achieve field check-in; it also supports docking with third-party punch-in machines.
③Work log
Employees need to fill in the work log, submit daily work summary and tomorrow's work plan, and associate shops, objects, task types, etc., and generate log reports based on the filled data for leaders to review and make decisions.
(Work log report)
When employees fill in the work log, they can automatically match and bring out the content of their tomorrow's work plan, and the user can delete their actual work content by themselves; refine and compare the content filled by users, make report analysis, and compare the difference between the user's plan and actual work.
to sum up
The collaborative office platform of the chain supermarket industry helps enterprises:
1. The contract can be traced, the receipt and payment contract is managed by classification, and the data is synchronized in real time;
2. Satisfy the communication and reporting for approval between employees in different office locations of the company;
3. Create a wealth of mobile applications tailored for operations to improve work efficiency.