With the development of the electronic age, companies have significantly improved the use of related electronic equipment and electronic software, and it can be said that the current enterprises and institutions rely heavily on electronic equipment in their daily office. Rely on the computer, and the computer is also one of the main ways to save the daily data. At the same time, in the continuous development of enterprises, the use of related management software such as ERP, OA, CRM, etc. has also been greatly improved, which is a good opportunity and a crisis for enterprise development. For multi-channel storage and use channels, how should enterprises strengthen the security of data files? How to implement encryption and control of data files to prevent data leakage?
According to relevant data statistics, in many data breaches, the only factor that accounts for it is the internal personnel. It is precisely because the enterprise has certain deficiencies in data security management and control, or that the enterprise's security awareness is inadequate, which gives others the opportunity to take advantage of it and cause data leakage incidents, causing irreparable losses and harm. Therefore, for today's enterprises, it is urgent to take certain encryption measures to prevent various data leakage events caused by internal or external factors.
In the office environment, whether you are a listed company or a small or medium-sized enterprise, in your company ’s daily production work, it is inevitable that there will be documents that need to be sent out to partners or customers. Employees are sharing via email, chat tools or network File servers and other methods are used to send out or share information. In such an enterprise office environment, information security issues are also particularly significant. For such an office environment, how should enterprises effectively prevent various electronic files from being used in daily circulation and outside Is it safe to use data files in the process of sending? This requires enterprises to use relevant electronic file encryption software to ensure the security of enterprise data files and prevent data leakage caused by multiple channels.
In the daily office of an enterprise, how should electronic files be circulated and used in an internal environment, and how should the security of data files uploaded to relevant management software be controlled?
Fengao Technology and Jinjia EDS adopt Windows bottom transparent encryption technology, which can easily realize the mandatory automatic encryption of various electronic drawings, office documents, financial data reports, customer data and other important data files. The company employees are operating all installations When newly created drawings or documents are created on the Golden Armor client computer, they will be automatically encrypted at the bottom of the Windows when they are newly created, but the operator is unaware that it is a completely transparent encryption process. After the Golden Armor EDS encryption, the electronic The file cannot be used without leaving the corporate computer environment, and the file can only be used normally in the environment allowed by the company. If the enterprise's relevant electronic files want to be able to be accessed and used normally in the external environment, then only after the system administrator decrypts and applies for approval and decryption. After the administrator decrypts, the files can be used normally in the external environment. In this way, some core important data in the enterprise can be effectively encrypted and controlled, the occurrence of enterprise data leakage can be eliminated, and the use of enterprise data files can be effectively guaranteed. At the same time, Jinjia EDS can encrypt the relevant electronic files uploaded to the management software, and can also download and encrypt the files downloaded from the control software, ensuring the safe use of electronic files in multiple environments in all directions and building for enterprises Professional data security local area network to ensure the safe use of data files.
Next, according to the development status of the enterprise and the specific needs for data security, Fengao Technology will analyze for you a few factors of data leakage that enterprises are currently facing, and how to use data file encryption software to effectively carry out Control?
1. Prevent the leakage of important internal data files through the outgoing of chat tool software. In the
daily office of the enterprise, there are data files that need to be sent out or employees who want to take home unfinished work for their own reasons, and then need to send the files out Going out, if it is obtained by a third party during the outgoing process, will cause corporate data leakage, causing a certain crisis to the enterprise.
Fengao Technology and Jinjia EDS need to strictly follow the company's approval and decryption process for documents issued by the enterprise. When applying for approval, the applicant selects the document and then notes the relevant reasons. After the approval staff receives the approval, It can be verified according to the reason, whether it is approved, and the approving personnel can also control the use time of the outgoing file in the external environment during the approval, whether it is allowed to unlock the screen, print, copy, etc.
2. To prevent the leakage of core data files that are taken away by mobile storage devices and cause leaks
to companies that install and use Golden Armor EDS. Once encrypted files cannot be opened for use as long as they leave the environment without authorization, no matter what you pass This way, the files are copied out and the files are always encrypted.
3. To prevent competitors from stealing important documents
Fengao Technology, Jinjia EDS adopts 256-bit high-precision encryption algorithm, mandatory driver layer transparent encryption technology, and implements underlying non-perceptual encryption. Once the encrypted files are in the department or environment designated by the relevant enterprise It can be used in normal circulation. If it is not authorized to leave the environment, the file is garbled and cannot be opened. Effectively prevent data leakage files caused by various channels, and ensure the safe use of data files in all directions.