Today's work and life, the pressure from the outside requires us to increase efficiency and save time. When time equals money, work output is equal to the performance, we need to not only work, but also work efficiently.
Improve efficiency can improve our work and life balance, job satisfaction, personal accomplishment and pride in the job. The problem is that efficient work is easier said than done. Fortunately, you can remember a part of the way to improve efficiency and put into practice, and then let yourself slowly to change.
1. Remember the law of diminishing returns
Whenever we mention the work and efficiency, we must remember that not better. The study found that the average enterprise business employees use 60 kinds of productivity tools to enable collaboration between efficiency and work. Consider how much each employee takes time to learn each tool needs to reconsider the use of tools to accomplish so much time each task takes. The staff do seem to develop into generalists On the surface, but in fact the potential energy consumption far outweigh the benefits. From this we know, by reducing the number of tools and refinements to some excellent and easy to use tools, you can make your efficiency significantly.
2. Reduction switching between tasks
One of the work of the most time-consuming task switching thing. When the task switching cost is unfinished from one switch to another unfinished time wasted. Task switching can seriously distract you, so you can not concentrate on a long mission. When you receive notice too much, and felt the need to deal with the problem caused by these notifications immediately, you may inadvertently find their efficiency is greatly reduced. One study found that RingCentral, we average daily cost of switching between different tasks and tools of an hour (the equivalent of 32 days a year). While minimizing the email window, open the project management system, e-mail and then switch back to the window seems to be only a short time, but think about the extra time needed to re-focus, you know the potential losses are where we are. Time to task switching in real losses and simple page transitions little to do, because the key is how long it would take your brain to re-identify new targets to concentrate.
Between its browser window or switch the tool, it is better to focus on one task. If you need a break at a particular task, compared to resume another task, I suggest you might as well take the time to drink water, one revolution around the office, or to turn off the laptop, temporarily not to think about those Laus child.
3. Restrictions external interference
Although the smart phone may be one of our time's greatest innovation, but sometimes people think they are a curse. Many of us have more or less put up with the pain of mobile phone addiction, we will find it difficult to completely divorced from social media, text messaging, games or any other applications and web applications we use regularly. Social control or is afraid to miss the psychological to some extent, contributed to this trend, but many of us may simply be browsing circle of friends microblogging, rather than dealing with to-do at work.
Your phone may make you inefficient, long overdue and important reason can not seem to focus on one thing for a long time. So, you first need to determine how serious the problem is addicted to mobile phones. The new feature on most smartphones so you can see their actual use of the screen time, and you take these times for what they do. If you play hard to get rid of every turn while the phone this habit, you can try using the masking feature to restrict access to certain applications on your phone. As a phone, even if you can not help but want to play, because the objective conditions limit, you can not play.
4. It should be driven by the target efficiency
Many people lack the efficiency of an important reason, it is the lack of goals. Not only when we know what needs to be done, and know why to do, we will become more motivated. When you strive to achieve a certain goal, you may often think of what you want (or need) to achieve its grounds. When we lack direction, do not understand their own needs, or are confused about the results or follow-up, we lose a sense of purpose.
Most of us do not like busy. We want to know everything that he has done something to contribute or part of a larger vision. When we do not have a goal at work, efficiency will plummet. Sometimes these things are beyond our control, but in order to make yourself improve efficiency, try to think of something to complete your goals, and use it as motivation.
5. Determine the sequence of tasks
An important reason for the lack of efficiency (and switch between various characters) that we may not know what to do after what they should do first. To go down without further delay and to ensure that you can achieve a breakthrough on the important things, you need to put the matter at hand points a prioritized. Determine the order according to the urgency of the matter for the task at hand you might be a good start, but by taking into account the order of things, you can completely weed out the ones you find simply unimportant things. To do so is also important in determining the need to complete the task and subsequent tasks.
You can set up a division prioritization criteria, for example, what is you increase the efficiency of the most important things. Since the efficiency of the matter is personal, so some people would consider to complete their least favorite tasks, and then do something else. For others, it's the tedious project for last, you can make sure you motivated to start other things, you can also find out from the task at hand easier or more interesting tasks to complete, so that my We have to continue the momentum.
6. Let us work with you rather than against you with
We have experienced no sense (or may not see the end) of the meeting, we all work together and team members, they sometimes make us feel not as their own all the things are done. These situations are very common, but in most organizations, cooperation is essential to the program. To ensure that collaborative projects will not let you and your efficiency in the workplace, the company should have a clear mandate, and a set of workflow or classification system to ensure the completion of tasks and problems. When you create a place where your colleagues or management team to help you improve efficiency rather than compete with each other to complete the work environment, supported by effective communication, you will find the entire team efficiency will be a qualitative leap.
7. ready alternatives
Another major obstacle is the lack of efficiency of alternatives when things do not go according to plan. , As in life, at work, things rarely go according to plan. In order to complete the task before the deadline or stay productive, know when their first option fails to do next it is critical. If there is no alternative, we may spend a lot of time at a loss, racked their brains trying to figure out what went wrong in the end. Then, we will start all over again, concocted a new solution or come up with a new plan of action. Therefore, the best at the outset prepare for the worst, when you know how to do is make sure that when things go wrong, or when it is in case you need to change the plan can take immediate action.
8. know how to measure the level of efficiency
Like most other businesses, you also need to measure the level of efficiency. If you do not know how to measure efficiency, or at least do not know what indicators are efficient, so in order to know their efficiency is high or low is less easy.
Measurement of efficiency vary widely among companies, industries and individuals, because it seems efficiency is not the same in everyone. However, it is important to have a measurable standard, at least you have to have its own expectations or evaluation. It can reduce the time every day staring at the phone screen, in the process as much as possible the task given period of time, to complete a single task or a note of the time it takes, then the time for completion of different tasks were compared. For some organizations, the efficiency may be directly equal to a certain amount of money, so if possible, you can also try to calculate the amount of money because of their own to enhance efficiency and save (or earn) a.
9. little less blindly optimistic
We all know that time optimists - say, always late for people just because they do not how long cognitive and visual estimation of the activity required. It can also improve efficiency is to abandon those promises we may not be achieved, as well as our ability, our efficiency and our target to complete when there is a more realistic and clear understanding.
Sometimes, when the time you need to complete a task too optimistic (which means that you estimate the time a little less), you will complete the task because of the pressure and lose efficiency. Or, do you worry about is whether the task can be completed rather than the actual quality of the work. Therefore, in order to improve efficiency, you might be more realistic to consider what activities you need to complete these activities and the completion time required. Then, if you complete the task in a shorter period of time, you can put this thing removed from the task at hand in the list.
10. diligent hands making notes
Did you feel yourself what great experience meeting and feel productive? At the meeting you are very focused, seemed to explain a lot of good ideas or develop a lot of the action plan? But then you think you can put every detail in your head, wake up the next day, you find yourself forget all the things I said. These things recall memories not only for you is a waste of time, for others it is a waste of time, because they need to put down the work at hand to remind you what you did, what was said. In order to start work immediately after the meeting productive, you need to know how to take notes and make sure that when you look at these notes later, you know what they mean and do what you need to accomplish these tasks.
Another way to improve the efficiency of the technique is that when you have an idea at once simply write it down. There is nothing at home drinking morning coffee, come up with a good idea, then sit down and spend 30 minutes racking their brains to think of it is nothing more frustrating at lunch time. Only takes a few minutes to remember two pens, think you can save a lot of time to work, why not do it? Efficient often comes down to reduce the number of distractions while distinguishing good thing priorities and find the target. When you make a conscious decision to improve your productivity, you will consider what kind of productivity tools, emphasizing collaborate more effectively, while also results-oriented ready alternatives.
"I know the truth always such, but still had a bad this life."