Why are accountants not worried about large differences when calculating at the end of the month, but more worried about the "missing" of just one penny ?
Because a large amount of difference is usually due to errors or omissions in accounting, you can usually find out the reason by checking the accounts and looking through the vouchers, and you can just make additional entries or make adjustments to the accounts. However, a penny will not only cause the accounts to be uneven and need to be calculated from scratch, but may also take a lot of time and still not find the problem.
Faced with a large amount of financial information and looking at a penny missing from the books, accounting often collapses in just a moment.
What causes a "penny miss"? There may be a problem with the rounding at any step, or it may be that the comparison of tax differences is not careful enough, and these are all mechanical, repetitive, and time-consuming work. Especially the comparison of tax amounts requires processing a large number of tables and data. If you only rely on manual verification one by one, it is easy to be negligent.
Our company is a company that has specialized in RPA consulting services for many years. We have encountered such a customer case: the comparison of output tax and input tax consumes a lot of accounting time and is prone to errors. Can RPA robots be used to solve this problem?
RPA robots can implement batch data capture and other tasks with clear rules, large amounts of repetition, tedious and boring transactional tasks. Without changing the original information system architecture, RPA robots can achieve lower costs, shorter cycles, and faster processing times without changing the original information system architecture . The speed of deployment enables the integration of heterogeneous systems, which also allows RPA robots to automate tax comparisons.
The RPA robot can automatically log in to the finance and taxation system and export output tax and input tax forms respectively.
During the output tax comparison process, the RPA robot will automatically log in to the finance and taxation system to export the output tax tables, and classify these output tax tables. Tables with less data will find the corresponding invoices for tax comparison, while those with more complete data will The table can directly compare taxes and income to form a comparison table. At the same time, the RPA robot will also export the invoice list from the invoice system and summarize it into an invoicing details list. Finally, the RPA robot will organize and combine the comparison table and invoice details, automatically calculate the total amount and difference, and a complete output tax comparison table will be completed.
The input tax comparison process is also similar. The RPA robot automatically reads the invoice number from the exported input tax table, finds the corresponding invoice from the invoice list, and generates an input tax comparison table after summary and comparison.
In these two processes, the work of financial accounting has changed from repeated and tedious data comparison to just a few clicks of the mouse , saving a lot of time, so that other work can be completed with higher quality.
The role of RPA robots in the financial field goes far beyond that. For the company level, RPA robots can automate 25%-30% of financial processes, and thus save enterprises up to 70% of expenses. They make no mistakes, don't take breaks, and are always "enthusiastic."
What exactly does RPA robot bring to financial personnel? There are always some unfounded opinions that RPA robots are taking jobs from financial personnel. I don't think so.
RPA robots can help financial personnel free themselves from the complicated work of printing paper materials and comparing data, so that they can have more time and energy to engage in higher-value accounting work and realize more self-worth. It is a win-win situation. choose.