- Outlook user usage scenarios:
In the enterprise, the smooth running of meetings and events is crucial to business operations and team collaboration. However, changes in plans are always inevitable, which may affect other people's plans and disrupt original arrangements. In order to solve this problem, many companies have begun to use various tools and technologies to ensure the timely delivery and update of information. Among them, the linkage between Outlook and DingTalk group robots has become a popular choice.
Outlook is a commonly used schedule management tool for enterprises, and DingTalk Group Robot is an intelligent assistant owned by Alibaba that can provide functions such as message push and automatic reply. If we combine the two, we can build an automated scheduling process.
When the schedule of an event or meeting is added or modified, the person responsible for the event can create or modify the corresponding schedule information in Outlook, and send a group message through DingTalk to notify the relevant people. However, this process will encounter some problems during actual execution:
- Manual operations are cumbersome: Since there are many people in the DingTalk group, it is necessary to find and @relevant personnel one by one, which makes the operation relatively cumbersome.
- It is easy to miss notification objects: Manual notification can easily miss some objects that need to be notified, resulting in information not being conveyed in time.
- Low work efficiency: Manual notifications consume a lot of manpower and time, affecting work efficiency.
Based on various problems that arise, business leaders often wonder whether this set of processes can be automated?
If you want to connect data from two different systems, system development is often required, which is expensive and takes a long time. Moreover, like Outlook, which is relatively flexible, companies often adjust usage processes and system fields, which results in the need for constant adjustments and development. .
- How does Outlook integrate third-party systems without code?
Using the Jijian Cloud system, enterprises can easily implement this function and automatically synchronize data in multiple software without development. Even business personnel without any technical knowledge can use it easily.
JiJianYun: A simpler way to connect software to software:
Through the Jijian Cloud code-free integration platform, Outlook can be seamlessly
View the complete list of available applications: Software application integration list | Jijian Cloud makes connection easier
Jijian Cloud usage process:
· Triggered action: When something happens in an application system
· Execute actions: automatically execute different events in one or more different systems
[Outlook+Text Processing+Date Time Format Change+Date Time Format Change+DingTalk Group Robot] Detailed operation demonstration
Microsoft Office Outlook is one of the components of the Microsoft office software suite. It expands the functions of Outlook express that comes with Windows. Outlook has many functions. You can use it to send and receive emails, manage contact information, keep diaries, arrange schedules, and assign tasks.
Text processing is a built-in application of Jijian Cloud, which is used to adjust the format of text content for better use in subsequent processes.
Date and time format changes help resolve different requirements for date and time formats in different application steps. For example, the date format in application A is "year, month, day", and the date format in application B is a timestamp or other time format. In this case, we can add a step between the application A step and the application B step. Steps to change the date and time format, convert the time format before synchronizing.
DingTalk is China's leading smart mobile office platform. It was developed by Alibaba Group and is provided free of charge to all Chinese companies for business communication and work collaboration. The DingTalk group robot is a built-in function of the DingTalk system. It can be understood as a group reminder notification tool that receives data and automatically sends information to the DingTalk group.
- Purpose: Whenever a new meeting schedule is generated in Outlook, a DingTalk group message can be automatically sent to notify relevant personnel to participate in a timely manner. There is no need to manually notify each other one by one, and it ensures that everyone can receive the latest schedule as soon as possible, avoiding confusion caused by out-of-synchronization of information.
- The data process consists of two parts (triggering & execution)
- Trigger action: When a new event occurs in Outlook
- Execute Action: Text Processing automatically converts HTML text to Markdown format
- Action: Automatically adjust the start date and time format of the meeting
- Action: Automatically adjust the end date and time format of the meeting
- Execution action: DingTalk group robot automatically sends group message notification
Click this template to use it now
- Achieved results : Through Jijian Cloud, whenever a new meeting schedule is generated in Outlook, the text and date and time formats can be automatically adjusted, and DingTalk group messages can be automatically sent to notify relevant personnel to participate in a timely manner. There is no need to manually notify each other one by one, and it ensures that everyone can receive the latest schedule as soon as possible, avoiding confusion caused by out-of-synchronization of information.
- More process examples:
- Outlook+OA system: When a new event message is generated, the OA system automatically sends a message to remind relevant personnel.
- Form system + Outlook: When a to-do item is added to the form system, Outlook automatically creates events in the user's default calendar or specified calendar to facilitate the user's schedule.
- Outlook+Outlook+form system: When there is a new email in Outlook, the contact details are automatically obtained and then synchronized to the form system for easy viewing by corporate personnel.
JiJian Cloud: Make connection easier
Jijianyun is a super software connector, which can easily connect data between hundreds of software without development and code knowledge, and build automated and intelligent business processes. By automating business processes, you can save hundreds or even tens of thousands of hours of labor costs every month.
We believe that business process automation and intelligence is the new growth engine for enterprises
Official website address: "Jijianyun official website" software integration can be so simple
Why choose Jijian Cloud?
1. No need for development, simply and quickly expand the functions of the existing system
Through Jijian Cloud, you can quickly expand the functions of your existing system, such as adding WeChat reminders, email reminders, and SMS reminders to your form system, adding gift cards and coupons to your WeChat official account to synchronize CRM system functions, and providing your OA The office system adds logical judgment and data storage functions, etc. All this without any technical development, simply and quickly improve the capabilities of your system.
2. Business process automation saves companies tens of thousands of hours of labor costs
Is your team still manually exporting and importing data information between different systems, manually entering, modifying and performing various operations in different systems? Through Jijian Cloud, automated business processes can be quickly built without any development. It is simple, fast, and available to everyone. The automated business processes created in a few minutes may save tens of thousands of hours of labor costs for enterprises.
3. Use AI artificial intelligence technology to improve the efficiency and value of business processes
In addition to automated business processes, Jijian Cloud provides AI artificial intelligence components to help enterprises transfer repetitive tasks that require manual participation to AI artificial intelligence technology for automatic processing, including semantic analysis, predictive models, automatic information extraction, etc. Different AI modules.
"Jijian Cloud Official Website" software integration can be so simple
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