In the actual investigation, often encounter a lot of statistical information to generate a separate investigation report. Word mail merge can help us quickly realize batch output reports.
The specific cases are as follows:
At present, the investigation of sewage outlets entering the river is in full swing. We have collected a lot of information and organized them into tables.
These tables should be output as word one file at a time. The output is in the following format:
How to do it?
1. Prepare materials
Prepare a structured form, such as the above execel file.
Two, word operation
1. Mail - select recipients (drop down) - use an existing list - select excel
2. Mail - Insert Merge Field
Select the corresponding merge field at the position you want
3. Format fine-tuning
After finishing, click to preview the result, and found that some of them are not in the format we want, especially numbers or dates, for example, the longitude here retains too many decimal places. need to be adjusted.
Select the corresponding field, mail-switch field code, and increase the format selection.
Before: {MERGEFIELD Longitude}
After modification: {MERGEFIELD Longitude\##.########}
This limits the display of decimal places to 8 to achieve our desired effect.
The format limits used in this report are briefly described as follows:
{MERGEFIELD ammonia nitrogen mgL \#0.###} Keep the placeholder 0 before the decimal point
4. Complete and output
Click Finish and Merge - Edit Individual Files - Select All
The entire file will be output.
other tricks
1. You can switch the page number to preview page by page.
2. If the style and number are set at the beginning, you can choose to re-label and directly re-label.
