Effective interviews allow us to improve recruitment efficiency. Hiring managers and recruiters can use interview templates to ensure efficient and fast interviews.
Interview templates help structure the interview process, creating a consistent framework for asking candidates questions and recording their answers. Support different companies to customize interview templates, and interview templates can also compare candidates more easily to ensure that companies can hire suitable candidates.
However, not all interview templates are the same, we need to explore how to set up interview questions, and different departments customize templates that suit the needs of interviewers. Let's take a look at what effective interview templates are, what hiring managers should look for, and share 9 job interview templates to maximize your hiring effectiveness.
What is an interview template?
An interview template is a predetermined outline that recruiters or hiring managers use to guide them through the interview process. It ensures that every candidate is asked the same interview questions, which helps to remove bias through interview templates.
This allows all interviewers to make a fairer comparison between candidates. Job interview templates standardize interview questions and will help hiring managers stay on topic. It should also structure the interview questions and provide a space to provide feedback or concerns about the candidate.
In most cases, job interview templates start with generic interview questions. It can tailor questions about leadership skills, previous job experience, personality, what the job requires or other factors like corporate values, personal values, etc.
Most templates will also include open-ended questions, encouraging candidates to answer in detail and share more information about themselves and their relevant skills. Open-ended or behavioral interview questions ask candidates to draw on past experience.
But they also ask people in the interview to provide hypothetical answers about how they would approach a particular problem at work. This helps you remove potential bias and creates a structure that allows the interviewer to select the best candidate for the job.
What is a good interview template?
A good interview template should confirm information about the candidate's technical and organizational skills, previous employer experience, and their opportunities to solve problems with concrete examples from the team. You don't just want the template to have questions to ask so you can spot wrong answers.
Other elements of a good interview template include:
Relevance: The template is relevant to the industry and job openings
Customizability: You need to customize the interview template to suit you, which is why customizable documents are so important
Structure: The interview template should structure the interview time and walk you through the process from start to finish
Objectivity: Templates should be objective, removing as much bias as possible so they can actually help recruiters get an unbiased look at a candidate’s skills, qualifications, and fit
Scoring system: Interview templates that include a scoring system are handy to help recruiters evaluate candidates more objectively and fairly
Feedback: The template should have enough room for the interviewer to add input and provide specific examples of why the candidate is the wrong or right person for the job
Legal compliance is another thing to keep in mind when looking for interview templates. Whatever you choose, it will need to adhere to legal and ethical guidelines for interviewing, such as avoiding questions that might be seen as intrusive or discriminatory.
With these factors in mind, you can find an interview template that fits your hiring needs to help you find the best candidate for the position.
9 Effective Interview Templates
To make it easier for you, we have provided a list of the top 9 interview templates to help you through the process and increase your hiring efficiency.
✒️ This form is suitable for the interviewer to briefly record the questions raised and the interviewee's responses in each round of interviews, and to score each answer.
Use our templates to ask the right questions in the right order to easily vet candidates and find the right fit for maximum hiring efficiency
This free Mojidoc Interview Process Template is ideal if you want a comprehensive interview template. The template includes a step-by-step process that covers everything, including interview questions to help set the tone, general and role-specific questions, and a conclusion process. Pre-written interview questions can be easily customized to your industry or job description.
A scoring system helps you fairly evaluate candidates. The interview template also includes a handy space to embed a candidate's cover letter and resume, so recruiters can quickly reference their information on the same screen. There is also a useful diagram for taking notes during reference checks.
It provides a Kanban view of the interview process in a visually appealing design. Recruiters can visually track candidates as needed, from initial screening to final evaluation. This documentation helps automate many note-taking, scoring, and analysis processes, which helps save hiring managers time and reduces their administrative workload.
Interview Management and Reporting Templates
Simplify interviews with our templates and organize reports from multiple interviewers in one central area, accessible to all team members
Interview management and reporting templates are designed to help managers and recruiters organize the interview process. The template includes a customizable interview process flow and pre-built interview evaluation forms to help interviewers standardize interviews for all candidates.
All interviewers have access to the same information communicated in interviews in the talent pool, making it easier to maintain consistency in the process even with multiple stakeholders. The template also features a summary report that brings together all relevant interview data in one place, making it easy to compare performance between candidates.
Managers can quickly identify which candidates have the strongest skill sets and identify the best candidates for their open positions. One of the most notable advantages of this template is its ability to provide real-time tracking of the hiring process.
Using this template, interviewers can streamline the process and make smarter hiring decisions with a more efficient interview process.
Use this note template for interviews and record everything or add your questions
While not specifically an interview template, the Mojidoc meeting minutes template can be easily customized to aid in interviews. Meeting templates provide a structured format for taking notes during interviews, with room to add interview questions or create a framework.
It can include sections that record candidate qualifications, their responses to behavioral interview questions, and other relevant information. Hiring managers and recruiters can use the template to track key information and use their notes later to make hiring decisions.
The template comment feature makes it easy for managers and other stakeholders to add feedback to interview transcripts or provide questions to ask in later rounds. They can add this information in real time, making it simple to share their thoughts on each candidate almost instantly.
This helps make the hiring process more collaborative. If some stakeholders are unable to attend the interview, easily share notes with them so they can evaluate them later. Using the template, hiring teams can capture interviewer feedback and use it to make informed hiring decisions.
New Employee Orientation Guide
Once a candidate has been selected for an available position, you can use the Miaojiduo new employee onboarding guide template. The template is customizable, so hiring managers can ensure the guide is tailored for a specific role.
Recruitment Candidate Template
Recruit Candidate Template centralizes all your applicant tracking process. This template helps recruiters and hiring managers track and manage job openings, candidates and their progress throughout the hiring process.
Using this template, recruiters can organize candidate information, schedule interviews, and collect interviewer feedback. It even provides a template for automatically handling requests from managers to create new positions, making the onboarding process easier.
When screening many candidates for multiple positions, the Mojidoc Recruiting Selection Matrix Template can help you streamline the job interview process. The matrix allows you to objectively compare candidates based on various criteria, such as the essential skills, experience and characteristics required for the position. You can assess each candidate based on the skills required.
A visual rating system makes it easy to select your top candidates and compare them side by side. You can customize the matrix to your needs and streamline the hiring process so you can find the right fit even when hiring many candidates at once.
There are many things to keep in mind when a new employee is onboarded. Mojidoc's Hiring Checklist Template is a comprehensive tool that will help you stay organized and complete the initial onboarding process. This HR template includes a step-by-step guide covering everything from signing a job offer, taking a medical exam, and reading a training manual.
New hires can review projects and work with the HR team to ensure all steps are completed on time. The template is easy to use and can be customized to meet the needs of any organization. This is a valuable addition to your recruiting toolkit.
If you want a more comprehensive onboarding template to manage the new hire process, check out the Mojidoc new hire onboarding template. It's an all-in-one solution for streamlining the onboarding process and making sure nothing is missed.
The template includes a step-by-step process covering everything from paperwork to training, as well as customizable checklists that you can tailor to your process. There's also an easy-to-use dashboard that lets you quickly track and update new hires' progress.
Company Culture Templates are a useful tool for organizations looking to define their company culture and values in a collaborative, shareable manner. The template provides pre-built sections and questions to help organizations assess their culture, values, and mission.
You can easily update the template to include a company timeline, mission statement, and values. The template allows management to define these organizational elements, which are then easily shared with all stakeholders.
Employee Evaluation Report Template
A potential employee evaluation report template can help evaluate candidates during job interviews. Created for employee evaluations, this template is easily customizable, allowing hiring managers and recruiters to evaluate candidates against set criteria.
The rating system makes it easy to compare candidates to objectively find the best fit. There's extra room to add feedback, and templates are easily shared so all interviewers can stick to standardized assessments.