1. From delay to perfect delivery, how do I do project management?
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Clearly planned at the beginning, but often overtime?
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Obviously all kinds of work are progressing smoothly, but the project has to be delayed due to "emergencies"?
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Obviously, the division of labor is clear in advance, why do mistakes such as missing tasks occur frequently during the project?
The above problems are all caused by the failure of project progress management! Project management is really a love-hate thing. A project often needs to invest a relatively long time, which means taking more risks. I believe that for every manager, completing the project at the lowest possible cost is both a goal and a challenge, but not every project can "Complete on schedule"; so I also summed up some experiences and lessons for everyone. Let me talk about how I do project management at work.
1. As a management novice, what difficulties did I encounter?
In fact, I was terrible when I first started project management. I didn’t understand anything, especially when I took over the team in the middle of the process. All kinds of work and things were complicated, and I had to spend a lot of time communicating with superiors and subordinates every day. I have been busy for a long time, but there is no progress. The progress of the project is delayed again and again, which makes me feel a lot of pressure and anxious.
2. Low efficiency, Tracup improves management efficiency
Since I am not good at learning, I am at a half-baked level. It takes a lot of time to sort out the process and plan every day. In this way, it takes more time and is inefficient, which cannot meet the company's requirements for efficiency.
So I went to ask a friend who has 5 years of experience in team project management. The friend recommended to me a software that he often used in project management, which is Tracup. He told me that this software is very convenient to use and can Improve work efficiency, and can meet the functions required by the five stages of project management, and do not need to know how professional management knowledge.
2. How can Tracup efficiently assist in the five stages of project management?
So how to use Tracup in the five major stages of project management? Let me tell you about it based on my own experience.
1. Project initiation: Create work items and clarify metrics
This stage is the start-up stage of a new project. We often say "do a project", but in fact the completion of a "project" is the goal. After the team goal is determined, create a project in Tracup, and the next step is to start management.
A small suggestion: When the Dandelion team creates a project, in addition to the necessary project description, it will also attach clear measurement standards. The goal is the direction, and the measurement standard tells us how to move in the right direction. Don't forget that metrics must be quantifiable.
In my usual work, I classify different tasks in a project with project backgrounds of different colors to distinguish them. It will make the different types of work more clearly presented in front of my eyes. Multi-project management, workbench partitions are clear at a glance.
2. Project planning: Split the work items, let the work be refined and then refined
This stage is mainly to make a feasible project plan, first analyze the upcoming project, clarify your own goals, and then dismantle a large project into small work tasks that can be executed.
At this stage, I will use the [Assignment] in Tracup's [New Question], friends who know Tracup know that in order to disassemble and refine the task, Tracup can only assign the task to one person. The purpose of insisting on not setting "assign multiple people" is to accurately assign tasks to individuals and avoid work disputes. There is only one main person in charge of each task, and the rest of the people involved in the task can be set as followers. If more than one person is assigned, the assignment of responsibilities in the work process will be unclear, which is also a big taboo in the work. It may be better at this moment to use task completion as a measure.
3. Project execution: do a good job in project splitting and efficient team communication
Tracup divides tasks into subtasks to track progress. Technicians can use this tool to manage their pending, ongoing, and processed tasks. For project managers, they can also see the progress of each project member through the log, and can grasp the progress of the project as a whole. If problems are found, they can communicate and correct them in time.
If you encounter problems, try to use [My Workbench] to manage problems in all projects! It is very convenient to communicate in this way, which can save the communication cost of the team and improve the efficiency of work.
4. Project monitoring and control: understand the schedule and monitor the progress of the project
In the process of project management, it is necessary to monitor and control the project anytime and anywhere, understand the progress of the project, and let the project develop as much as possible in the direction it imagined. Tracup is a good helper to monitor the project. You can check the relevant information of the project at any time in the [Overview] of the project section, and grasp the relevant dynamics of the project.
I usually use the [Statistics] of the project section to check the completion of each task, so that I can understand how the project is progressing and better control the progress of the project. It will also check the schedule of each member through the Gantt chart to understand how the work of the team members is progressing, so as to make appropriate adjustments.
5. Project closing: analyze the advantages and disadvantages, and make a good project summary
At the end of the project, it is necessary to record the results of the project. At this time, a review and summary of the project can be made to absorb the experience in the project process so as to better guide the next work.
At this time, I will use the [Visual Chart] in Tracup to summarize the completed project, analyze where this project is doing well, where it is not doing well, and what is the reason? In this way, when starting the next project in the future, you can refer to the previous projects at any time, learn from the previous successful experience, and avoid making the mistakes you made before.
3. I have some thoughts about Tracup
The above are some of my experience in using project management over the years. In fact, most of us do not have much professional project management knowledge. At this time, we must use tools to improve our efficiency . Tracup is a very good tool. Choice, it can run through the entire R&D process, allowing us to better control the progress of a project, and at the same time help us save a lot of time and cost, and improve our work efficiency. Let these functions of Tracup help you to facilitate your work and make you more comfortable in your work~