How to manage project progress
We formed the project team, assigned roles and responsibilities, defined the scope and standards of the project, and formulated the milestone plan (overall schedule) of the project through the decomposition of the WBS work structure. Then, we will subdivide it This milestone plan implements the specific work plan of the project to every month/week/day.
This is the project schedule, a specific and executable work plan.
In this way, our project implementation is no longer a mess. When, what to do, and who will do it, everything is clear and clear.
For example:
This table contains two parts, one is the basic situation of the project, and the other is the core part of the table, the project schedule.
1. Basic information of the project
In this part, there is nothing to say, it is the basic information of the project: project name, project number, producer, reviewer, project manager, production date, and the contents of each tool sheet.
2. Core, project schedule
This part lists the main activities of the project, that is, the specific refinement of the milestone plan, and then uses the Gantt chart (in the above table, the row identifies the timeline, the column identifies the specific tasks, and the color blocks / The planned period of the task can be identified by symbols, or the schedule can be drawn by using other software/platforms such as Project software) to graphically display the start date and end date of specific activities, and identify the specific responsible person and key milestones.
Key points for writing this table:
Key points ①. Time granularity: In the example, the time granularity used is weeks. In actual application, the time granularity can be determined according to the scale of the project, usually in "working days";
Key points ② Milestones: The milestones in this table should correspond to those in the "WBS Table", with the same name and time node;
Key points ③ Tracking: The project manager should track and maintain the schedule in real time according to the actual implementation of the project. If there is a change in the milestone plan, it is necessary to change the plan according to the management process, such as review, re-baseline, etc., to ensure project implementation The progress is under control.
Key point ④, actual progress: when the actual project is implemented, we usually reflect the actual project progress in the schedule table (for example, different color symbols are used to mark the actual implementation progress in Excel), so as to show the plan/actual more intuitively For the differences, the project manager needs to analyze the reasons for the differences in a timely manner, and formulate targeted strategies to eliminate/shorten the differences.
make a summary
This form looks very simple, but for the project, it is a very important form. When, who will do what, everything, big and small, in the project team, are all in this form be reflected.
The project manager has to compare the schedule every day, review the work of the day, and make a work plan for the next day; the daily stand-up meeting, weekly regular meeting, monthly report, and schedule are all routine discussions one of the contents.
A summary is as follows:
① Specific executable work plan: every day, who, what to do;
②The relationship between each work package: which ones to do first, which ones to do later, and which ones to do at the same time;
③Describe the progress of the project: when, what stage the project is in, what has been done, what needs to be done, and how the project is progressing, it is clear at a glance;