Kohl's is an American department store chain founded in 1962 and headquartered in Mendoci, Wisconsin, USA. The company deals in a wide variety of merchandise, including clothing, shoes, home furnishings, electronics, cosmetics, and more, and has more than 1,100 stores located across the United States. This article will introduce Kohl's EDI needs.
Kohl's EDI Requirements
EDI transmission protocol: AS2
EDI message standard: X12
EDI business documents:
Detailed explanation of Kohl's EDI business documents
Kohl's department store supports the VICS supply chain standard, which is called Vendor-Managed Inventory Collaboration Standards (Vendor-Managed Inventory Collaboration Standards). It is a collaborative standard for managing supply chains that aims to improve the efficiency and accuracy of inventory management by providing a standardized method to improve the cooperative relationship between retailers and suppliers.
1. 850 purchase order
Trading partners must be able to handle Blanket Order and Release Order, and can support the following shipping methods:
- Ship directly to the store (marked as a store in 850, ship to the store)
- Ship to the distribution center, pack as shipped to the store (marked as store in 850, shipped to DC)
- shipped to distribution center without packing according to store requirements (marked as DC in 850, shipped to DC)
- each UPC is packed according to pre-packed requirements
- supports multiple packing per box product packaging
2. 855 purchase order confirmation
In the retail industry, the 855 Purchase Order Acknowledgment serves two different purposes. The first is a traditional confirmation of the retailer's 850 purchase order. The second usage is for retailers to receive replenishment orders generated by suppliers. Kohl's does not use the first type, confirmation of the retailer's purchase order. Instead, Kohl's uses the 855 Purchase Order Confirmation to receive notification of orders from suppliers to replenish its inventory of merchandise. That is to inform Kohl's that the supplier will ship the goods according to the pre-arrangement agreed by their cooperation.
3. 856 ASN Advance Shipping Notice
Kohl's allows a variety of delivery methods. Multiple orders can be included in one ASN, and multiple products can be included in one order. Each product can be packed in multiple boxes. Pack multiple items.
The common 856 advance delivery notification problems are as follows, suppliers can refer to and pay attention to:
- The product id qualifier is sent but the product id is missing.
- No UPC code was sent, resulting in a mismatch with the line information.
- Incomplete product details, missing information at the product or package level.
- A duplicate DC or store number was sent multiple times.
- A duplicate box number was sent, the same box number appears in the 856 MAN segment.
- An invalid date or time was sent in DTM02 or DTM03.
- A duplicate ASN was sent and the 856 should not be resent unless requested by Kohl's in an email notification.
- ASNs sent with incorrect data due to changes in shipment information will require approval before resending. An email should be sent to [email protected] including details of the purchase order number, bill of lading, DC number and incorrect information and EDIMIO will review and decide if a resend is necessary.
4. 810 invoice
In the retail industry, 810 invoices have two uses: detailed invoicing and consolidated invoicing. Kohl's uses itemized invoicing and processes both store invoices and DC invoices. Itemized invoices will not contain any common batch or Cl (consolidated invoice) numbers.
5. 816 Organizational relationship
Kohl's uses 816 to update suppliers with the address information of each offline store in a timely manner. Kohl's will send two different types of 816 Organizational Relationship Documents:
- Location relationship – the relationship between the distribution center and the store
- Location addresses – address information for stores and distribution centers
The transfer process is as follows:
- The first 816 transmitted to the trading partner will be a complete location relationship and location address file.
- Then transmit 816 once a month, the location address will only be sent when the address changes, and the location relationship file will be sent once a month.
Trading partner requirements:
(1) Trading partners will be responsible for reviewing purchase orders for all shipments to ensure the correct location information is being used.
(2) The additional shipping costs caused by failure to use the correct location information shall be borne by the trading partner.
6. 820 payment slip/remittance advice
Initially, Kohl's used the 820 as a remittance advice to communicate payment information for invoiced goods to its suppliers. Future applications of 820 could include allowing Kohl's to electronically transfer actual payments to its suppliers through financial institutions. The advantage of using the 820 remittance advice is that you can usually receive the 820 remittance advice through EDI a few days before receiving the remittance check. This advance notice will help trading partners better manage their cash and receivables.
The above is the introduction of Kohl's EDI needs, if you want to know more, please contact us.
For more information on EDI, please refer to: What is EDI?