Top 10 Steps for BPM Construction

BPM is a management concept. It talks about how to use a series of tools to explore, analyze, compile, execute, supervise, monitor, measure, and optimize various business processes within an organization or between organizations to fully demonstrate Process value to standardize enterprise operation, reduce costs, improve efficiency, and promote profit growth. At the core of BPM is the use of processes to create business value.
   The following is a description of the connotation of BPM at the management level. Through the understanding of BPM, we can get rid of the shackles of workflow drawing process, understand the related articles of process management, and understand the information of BPM manufacturers.
   BPM is roughly divided into "establish process goals", "process discovery and sorting", "process preparation", "process modeling", "process simulation", "establish process software system", "process deployment execution", "process supervision and monitoring", 10 major steps such as "process measurement" and "process analysis and optimization".
   Step 1: Establish process objectives
   Process is the specification of the order and order of work among various departments and organizations. A determined process represents the system of an enterprise.
   The establishment of process goals is the primary work of BPM construction. This process may only require word. Of course, a better process is to bring the heads of relevant business units together, brainstorm, and establish the goals and clear indicators of this business change, which will become the permanent purpose of BPM, and it will always guide our BPM perform work.
   Step 2: Process discovery and sorting out
   The process in the enterprise is not clear and obvious. It needs to be explored and analyzed. The principle of establishing the process depends on many factors such as the characteristics of the enterprise, the development goals of the enterprise, and the actual situation of the enterprise. Processes often represent corporate strategy.
   Step 3: Process Compilation
   The sorted process needs a common form and specification, and it should be compiled and drawn according to certain specifications so that all participants can understand it. This is the process format specification. Specifications include process forms, sequences, branches, exceptions, process states, actors, to-do lists, and more.
   Step 4: Process Modeling Processes
   that have been sorted out are compiled according to certain specifications, but these processes are still static and unexecutable texts. In order to enable him to execute, BPM manufacturers will provide process modeling tools to model the prepared process using certain model theory. After modeling, the process becomes an executable process guaranteed by model theory.
   Step 5: Process Simulation
   Using your process model to build the process, is it what we need? Does your model theory accurately express my BPM goals? This requires simulation before the process is actually deployed to the enterprise. It is to simulate the execution of the process to check whether it is consistent with the process we expect.
   Step 6: Establish a process software system. Once the process is
   prepared, you need to consider how to execute it, such as setting up a process office to manage and supervise the various processes in the enterprise. It can also publish corporate documents and specify process samples for various businesses, such as sales business, documenting, project approval, contract signing, order placement, payment collection, review and other processes. Of course, the most common and most frequently used is to establish BPMS (Business Process Management Software System), that is, a software system that executes various processes in the enterprise.
   Step 7: Process Deployment Execution
   After the process software system is established, the software needs to be deployed in a specific environment for its execution. Moreover, when implementing BPM, some work of notification release, system formulation, promotion, and training is also required, which is very important to ensure the activation of BPM.
   Step 8: Process supervision and monitoring
   process is established, it does not necessarily mean that your business will be carried out in the order specified by the process, so the process needs to be supervised and monitored. Supervision and monitoring is to see what kind of problems and unreasonable places there are in the actual implementation of the process. And discover at any time which processes are impacting the business. In the process of supervision and monitoring, it is necessary to record and summarize these problems, which is an important first-hand information for optimizing and improving the process.
   Processes are not static. Just like your company, your company changes as the competitive environment changes, so your processes should also change with your company's changes. This is an agile enterprise. An agile enterprise needs a process that can make agile changes. An agile process is a process that can closely follow changes. How agile your agile process is, the more agile your company is.
   Step 9: When the process measurement
   process is established, it does not necessarily mean that the business represented by this process is efficient or appropriate, and its operational value needs to be measured and evaluated. After evaluating the operation of my business according to the current fixed process or the so-called solidified process, it is necessary to see whether it has met my expectations, whether it has reduced my costs, whether it has improved efficiency, whether it has reduced inventory, and increased profits. Or reduce labor. This requires measurement. Metrics are based on business standards. Business standards include cost, workload assessment, profit and other business indicators. By measuring these indicators, some problems in the business can be found, such as the low efficiency of a certain department, etc.
   Step 10: Process Analysis
   After the optimization process is analyzed and sorted out, it is implemented in the enterprise through BPMS. After a period of implementation, the process was also supervised and monitored, and problems were found and recorded. At the same time, it also measured the process, and found problems in the company's organizational structure, business processing, personnel arrangements, etc. (which links are less efficient, which costs are higher, which organizational methods are inappropriate, etc.). Summarizing all these problems, I can clearly know the direction of my business adjustment, and also know the direction of the next process adjustment. Therefore, in the closed-loop cycle of the process, the most important step is to optimize and improve. You need to make targeted adjustments based on the measurement results and the problems found. This adjustment includes adjustment of organizational methods, adjustment of process links, integration and decomposition of processes, etc.
   The optimized process will enter into execution, thus starting another cycle. In this cycle, the process is constantly approaching the business goals, and it is also continuously promoting the development of your business.
   To sum up, BPM is a process of continuously optimizing and adjusting the business by means of processes in order to improve the efficiency and profit of the enterprise. In this process, the importance of business goals and human involvement is continuously increased. So the process of BPM is not just a process of building a BPMS software system. In the final analysis, BPMS is also a means of BPM. In addition to the establishment of BPMS, better implementation of BPM also requires the participation of people.